12/06/2026
Is your business keeping the right VAT records? Here is the complete checklist.
What you must keep:
📄 All tax invoices issued to customers
📄 All tax invoices received from suppliers
📄 Credit notes and debit notes
📋 Filed VAT returns and supporting workings
🚢 Import and export documentation
📝 Contracts supporting VAT treatment decisions
How long:
⏳ Minimum 5 years from end of the relevant tax period
⏳ Real estate transactions: 15 years
The most common failure: input tax invoices.
To claim input VAT, you need the ORIGINAL tax invoice from your supplier — with all mandatory fields completed correctly. Missing invoices, wrong TRN numbers, and incomplete details = FTA disallows the claim = you owe VAT you thought you already recovered.
Digital records are accepted — but they must be organised, labelled, and accessible quickly.
At Velmont Crest, we set up your VAT record keeping system and keep it audit-ready year-round.