Mindful VA

04/09/2026

Note template

Still rebuilding the same note from scratch in Halaxy?

Send us the Word document you already use and we'll turn it into a Halaxy note template, with the dynamic terms wired up so client details, dates and practitioner name fill themselves in.

$40 per document, GST included. Order as many as you need.

👉 https://buy.stripe.com/eVqaEQaKR2MSb0c4U04Rq0g

Questions welcome in the comments.

02/09/2026

Consent form

Still handing clients a paper intake form and typing it back in afterwards?

Send us the Word version and we'll build it in Halaxy: general information, your consent terms and conditions, and up to 10 additional questions. Clients complete it before the appointment and it lands in their file.

$160, GST included. Lead time one week.

👉 https://buy.stripe.com/00w8wI6uBdrwfgs2LS4Rq0f

Bigger questionnaire, over 10 questions or with scoring? Email [email protected] and we'll quote it.

20/05/2026

https://www.linkedin.com/posts/jessica-wynn_it-was-an-absolute-honor-to-meet-alison-hardacre-share-7462693172666834945-OILh?utm_source=share&utm_medium=member_desktop&rcm=ACoAACZthQMBsnscC1g7naAHzKX3YPICxYwMvGE

It was an absolute honor to meet Alison Hardacre and the Halaxy team in Melbourne. Looking back at the last five years of Mindful VA, I’m incredibly proud of the community we’ve built and the practitioners we support every day. Grateful is an understatement!

16/04/2026

More than a virtual ED – discover how VEMSA is changing the way virtual emergency healthcare works in Australia.

VEMSA was created with a vision for a virtual emergency healthcare service built on patient trust and genuine clinical responsibility.

We are:
✅ Committed to continuity of care – you get ongoing review and monitoring with an emergency medicine specialist as clinically indicated
✅ Made up of an Australia-wide network of medical specialists – from emergency specialists to paediatrician, gynaecologists, geriatricians, cardiologists and more
✅ Clinician-founded and clinician-led – established by a Fellow of the Australasian College of Emergency Medicine (FACEM) doctor who knows the strengths and limitations of the Australian healthcare system
✅ Based on multidisciplinary, team-based care – the VEMSA system is designed for coordination and collaboration, both within the VEMSA network and with your existing healthcare team

🗓️ We are launching soon with initial operating hours from 8am-midnight, increasing to 24/7 virtual care in the following weeks. Find out how VEMSA works at vemsa.com.au.

16/04/2026

Bulk Billed appointments online. No need to wait if you're feeling unwell. Able to supply medical certificates at no cost.

A compassionate crew at VEMSA will look after you and your loved ones.

VEMSA is live!

Our secure telehealth platform is live. Connecting you with experienced clinicians ready to provide virtual care for all urgent, non-life threatening conditions.

From management of asthma flare-ups, chronic lower back pain, nausea and vomiting, to fever, minor fractures, strains and sprains, VEMSA gives you immediate access to specialist-level virtual emergency care no matter where you are in Australia.

All you need is a valid Medicare card and a digital device with a camera and microphone. Our current operating hours are 5pm to 7am AEST for new consultations and 24/7 access for existing patients, but we will be expanding to 24-hour care for all patients in the coming weeks.

Bookmark this link now https://www.vemsa.com.au/

28/03/2026

Our approach is calm, structured, and practical — no urgency, no pressure, just systems that work for you.

We don’t believe in quick fixes or rushed solutions.

Support should feel steady. Thoughtful. Intentional.

That means:
• We take time to understand how your practice actually operates
• We simplify before we add
• We build systems that reduce friction, not create new layers
• We prioritise clarity and sustainability over speed

Whether it’s admin support, Halaxy setup, invoicing processes, or communication templates — everything is designed to support your work long term.

Because great support shouldn’t feel chaotic.
It should feel grounding.

Mindful VA
www.mindfulva.au

24/03/2026

You don’t need to have everything figured out before asking for support.

In fact, most clinics come to us with a general sense of, “Something feels messy” or “We’re spending too much time on admin” — not a detailed plan.

That’s completely normal.

Sometimes it’s unclear systems.
Sometimes it’s invoicing processes.
Sometimes it’s communication or workflow gaps.
And sometimes it’s simply that your practice has grown faster than your structure.

Part of our role is helping you identify what would make the biggest difference — calmly, practically, and without pressure.

You don’t need a full strategy before reaching out.
Just a sense that things could feel easier.

—
Mindful VA
www.mindfulva.au

20/03/2026

Setting up Halaxy properly from the beginning can save hours of frustration later.

The Jumpstart setup is designed for clinicians and practices who want their systems to feel organised, calm, and easy to use — without having to figure everything out alone.

We take care of the foundational setup so your practice starts with:
• Clear appointment types and fees
• Intake forms and consent workflows that actually make sense
• Invoicing and payment settings that reduce follow-ups
• Communication templates that sound professional and supportive
• A structure that supports how you work, not one you’re constantly fighting

Whether you’re brand new to Halaxy or starting a new practice, this setup helps you avoid the trial-and-error phase and begin with clarity and confidence.

If you’d like to begin with clarity and structure, reach out to discuss our Halaxy Jumpstart setup.

Mindful VA
www.mindfulva.com.au

17/03/2026

There’s no one-size-fits-all approach to practice support.

Some clinics need help setting things up properly from the start. Others need steady admin support as they grow. And some just need help with one specific piece — like systems, communication, content, or websites.

At Mindful VA, support is flexible and shaped around where your practice is right now. That might include:
• Virtual admin and practice management support
• Practice systems setup and optimisation
• Website design and refreshes
• Social media and content support
• Communication templates and resources

The focus is always the same: calm systems, clear processes, and support that makes your work easier — not heavier.

—
Mindful VA
www.mindfulva.au

14/03/2026

If your inbox feels overwhelming, invoices feel messy, or key processes live “in someone’s head”, you’re definitely not alone.

These are some of the most common admin pain points we see across allied health practices:

• Emails piling up or getting missed
• Invoices not followed up consistently
• Different staff doing things different ways
• Systems that were “set up quickly” and never revisited
• Admin tasks taking up mental space outside work hours

None of this means you’re doing anything wrong — it usually just means your practice has grown faster than your systems.

Good admin systems don’t need to be complicated. They just need to be clear, consistent, and suited to how your practice actually runs.

That’s where thoughtful, structured support can make a real difference — reducing friction behind the scenes so your workday feels lighter and more manageable.

—
www.mindfulva.com.au