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Executive Assistant & Operations Support | Project management, seamless administration and global event coordination | Enabling climate leaders and teams to stay focused & effective. Christine Southam, the owner of CS Virtual Assistant, provides an expert, proactive and professional project coordination; governance and board and high-level administration to achieve the desired results! High-level administration
Customer services
Event management
Board & Governance support
Project coordination
Systems set-up
Content creation
Green Connections

Contact her for support: [email protected]

I know you’re not trying to do it all because you actually want to.It’s because you believe that support might make your...
30/09/2026

I know you’re not trying to do it all because you actually want to.

It’s because you believe that support might make your life harder or be another thing to manage on top of a never ending to do list.

Maybe you’ve had a bad experience before.

Things got missed.

You had to chase all the time or continue to carry the burden of making sure everything was done to the best standard and no balls were dropped.

Or fix problems yourself whilst you were halfway across the world.

So you’ve concluded “It’s probably easier if I just do it myself”.

And I get it...

Because when you’re responsible for a complex organisation, a team, funding relationships, partnerships, travel, meetings and a hundred moving pieces, the last thing you need is another person to manage.

But the truth is, the right support should do the total opposite.

You should be able to free up the mental load.

Feel genuinely relieved that someone else is taking care of everything.

Stop feeling the weight and pressure of feeling like you’re the only one who cares as much, spots every detail or adheres to the highest standards.

That’s the level of trust I want my clients to feel when they work with me.

Not simply “Christine can do this task”,

But “I completely trust that it’s being handled”.

If you’ve been burned by support before and you’re wondering whether it’s actually possible to hand things over without creating more work for yourself, 📬 DM me SUPPORT and I’ll send you the link to schedule a free conversation with me.

Because like people say, I can do this with my eyes closed…

For a long time, I genuinely believed that being able to handle everything myself was a strength.And in many ways, it wa...
16/09/2026

For a long time, I genuinely believed that being able to handle everything myself was a strength.

And in many ways, it was.

It taught me to be resourceful, to find solutions, to stay calm when things got complicated and to be someone other people could rely on.

But somewhere along the way, I stopped asking whether being capable of doing everything meant I actually SHOULD be doing everything…

I think there’s something particularly familiar about this for women because we are praised for being the ones who can juggle it all and not look like we’re struggling

(And for men too around being the ones who are supposed to handle things with stoicism as the provider)

And when you're a leader, that can become even harder to challenge because people genuinely do rely on you.

But being the person everyone can rely on doesn't mean you have to be the person carrying everything.

That was a lesson I had to learn in my own business.

And it's something I think about constantly in the work I do with my clients.

My clients are more than capable of doing the things I support them with.

That's not why they need me.

They need support because their time, attention and energy are valuable and there are much better places for those things to go in both their work AND their home life.

Sometimes the most capable thing you can do is decide you don't have to do it all yourself.

In a few weeks, one of the clients I support will be heading to New York for Climate Week.And by the time she gets on th...
02/09/2026

In a few weeks, one of the clients I support will be heading to New York for Climate Week.

And by the time she gets on that plane, her only job is to get there.

Not to spend the flight trying to remember:

Who am I meeting again?
Where is that event?
Will I have enough time to get to the next venue?
Who else will be there?
What did we agree last time?
Where's that paper I need to read before tomorrow?

Instead, she'll be able to open up one place and have what she needs at her fingertips.

Her meetings.
The people she's meeting and how to contact them.
The events she's attending and exactly how to get there.
The relevant papers and documents.
Briefing notes prepared.

Everything brought together so she can arrive, dive straight in and focus on the conversations and work that actually need her attention.

That's a big part of what executive support looks like behind the scenes.

And absolutely…I can coordinate a complex calendar across time zones and make sure nothing gets missed.

But the real goal isn't to create the perfect calendar.

It's to make sure that when my clients need to step away from the day-to-day and into a week as busy and important as New York Climate Week, they're not carrying all of the logistics, details and preparation around in their head too.

They can just pick up what they need and get on with it without stress.

I think this testimonial from my client Erin captures that better than I ever could…

The best support is often the work nobody sees.

It's the preparation beforehand, the thinking ahead and the details I have already handled without being asked.

So that when the moment comes, my client can simply show up ready for it. 💚

If you've got a major event, period of travel or particularly intense few months coming up and are wondering what it would feel like to have that level of support behind you, 📬 DM me “support” now and let’s chat.

My clients don’t recommend me because I am just good at getting things done.It’s because I’m good at understanding what ...
19/08/2026

My clients don’t recommend me because I am just good at getting things done.

It’s because I’m good at understanding what needs to be done.

There’s a reason the phrase “trusted partner” is used so often in executive support.

Because trust isn’t built by simply having exceptional organisational skills or meticulous attention to detail.

It’s built through judgement and awareness of the human I’m supporting.

After 17+ years supporting climate and sustainability leaders and over a decade of business ownership, I’ve learnt that the most valuable support often happens in the moments you don’t see.

The decision not to send a message at the wrong time.
The follow-up that prevents something important from being lost.

The awareness that a person is carrying too much and needs space to think and space to genuinely switch off at the end of the day.

The care and discretion required when you’re trusted with information that matters.

Because behind every leader, there is a human carrying responsibility, pressure and decisions that affect more than just themselves.

My role has never been to simply manage tasks.

It’s to understand the person, their priorities and the bigger picture and use my judgement to create the space for them to do their best work.

That’s what strategic executive support means to me 💚

👇 What’s a quality you value most in the people you trust to support you?

We've spent the last few days slowing down, exploring, foraging with NicRoams, learning more about the landscape around ...
12/08/2026

We've spent the last few days slowing down, exploring, foraging with NicRoams, learning more about the landscape around us and being reminded how much joy there is in simply being outside.

Our rainy walk, as you can see, also had one very determined mission…

To find a sheep that would accept a hug. 🐑

We made up endless sheep songs as we went, recorded the sound of waterfalls and streams to take home with us and saw the countryside through Jasmin's eyes... where every sheep was a potential new best friend.

The foraging experience was also such a lovely reminder of just how much there is to notice when you slow down.

We came away with a new appreciation for the landscape around us and memories we'll be talking about for a long time. Thank you Nic, for such a special experience! https://www.facebook.com/retreatwild

As a business owner, switching off doesn't always come naturally. There's usually another email to answer, another idea to capture or another task that could be done.

But moments like these remind me why creating space to be fully present matters.

Not just because it helps me recharge, but because these are the moments I don't want to miss.

And creating that same sense of space is exactly what I aim to give the leaders I support every day.

Not to simply do more, but so they have the capacity to focus on what matters most, whether that's leading important work or being fully present with the people they love (or both of course).

Now... if anyone knows where we can find a sheep that's up for a cuddle, J would be very grateful. 🐑💚

I’ve never really been someone who believes the details are separate from the bigger picture.In fact, after supporting 1...
10/08/2026

I’ve never really been someone who believes the details are separate from the bigger picture.

In fact, after supporting 100s of climate and sustainability leaders over the years, I’ve seen the opposite.

The success of ambitious work often comes down to the things most people never see:

The preparation before the meeting.
The relationship management behind the email.
The coordination that allows people across continents and time zones to work together.
The planning that means a high-stakes event feels seamless.

None of these things happen by accident.

They happen because someone is paying attention.

Because someone understands the context, anticipates what’s needed and cares enough to notice the small things before they become big things.

That’s why I’ve always seen executive support as more than completing tasks.

It’s about creating the conditions for people, teams and organisations to do their best work.

Especially in the climate and sustainability space, where the challenges are complex and the people leading the work are often carrying enormous responsibility.

The details really do matter.
The systems matter.
The support around the people doing the work matters.

Because meaningful change doesn’t happen through big ideas on their own.

It happens when those ideas have the structure, coordination and care needed to become reality.

👇 I’d love to know…what’s one piece of “behind the scenes” work in your organisation that makes a bigger impact than people realise?

The leaders doing the most important work are often the ones carrying the most invisible weight.After 17+ years supporti...
06/08/2026

The leaders doing the most important work are often the ones carrying the most invisible weight.

After 17+ years supporting climate and sustainability leaders, I've learnt that the challenge is rarely just a lack of time.

In fact, time is only one small part of it.

The much bigger challenge is capacity.

The mental space to think strategically.

The energy to make thoughtful decisions.

The ability to stay focused on the work that genuinely requires your expertise, rather than being pulled into every operational detail around it.

Because when you're leading complex work involving global teams, multiple stakeholders, funding partners and urgent challenges, the accumulation of small decisions can become a huge cognitive load.

That’s where the right support makes a difference.

Not by simply taking tasks away.

But by creating clarity, reducing friction and protecting the capacity you as a leader need to do your best work.

The work I do behind the scenes may not always be visible, but its purpose is simple:

To help mission-driven leaders stay focused on creating the change they’re here to make.

If you’re leading a climate or sustainability organisation and finding that operational demands are limiting your capacity for strategic work, I’d love to connect. 💚

For years, I believed that hiring support meant accepting that things wouldn't be done "my way".The irony wasn't lost on...
04/08/2026

For years, I believed that hiring support meant accepting that things wouldn't be done "my way".

The irony wasn't lost on me - because I had spent nearly two decades being the person my clients trusted to take care of the details they cared deeply about.

But the thing I was afraid of was exactly what I provided for my own clients.

I am someone who takes the time to understand your priorities.

Someone who notices every single detail.

Someone who treats your work with care because they understand that it's more than just a task list.

Someone who holds the same passion for climate action and the mission behind your work.

If you've been holding onto everything because you're worried nobody else will do it properly, you're absolutely not alone.

But staying the bottleneck comes at a cost.

Your energy, your focus, your ability to step away on weekends, even your ability to grow and succeed.

You don't need support that simply ticks off tasks.

You need support you can trust to step into your world, understand the nuances, notice the details and care about your mission without you having to hold their hand through every step.

So if you’re leading important climate or sustainability work and finding that the operational weight is making it harder to stay focused on your mission, 📬 DM me “CALM” and let’s explore how I can help you create more capacity without compromising the care and quality your work deserves.

Karen and I worked together over a long stretch, during a period where things were scaling fast and the stakes were high...
27/07/2026

Karen and I worked together over a long stretch, during a period where things were scaling fast and the stakes were high. Lots of moving parts. Lots of people involved. Very little margin for things slipping.

My role was to keep meetings, follow-ups, and systems running cleanly so decisions could happen without friction and teams stayed aligned as the work grew.

Grateful for the trust, the collaboration, and the chance to support work at a really pivotal moment.

I've always been someone who likes to think 3 steps ahead...Before your conference goes live, I've already walked throug...
22/07/2026

I've always been someone who likes to think 3 steps ahead...

Before your conference goes live, I've already walked through every scenario to spot the gaps and have taken action to put measures in place

One example of that was for the December 2020 virtual Planetary Emergency Partnership Online Conference

In this scenario...
- We were in the midst of the global pandemic
- 500 policymakers & climate leaders were in attendance virtually
- And the platform to host the conference went down during breakout sessions

But nobody panicked and the reason why is because I don't consider myself a problem solver, but a problem seeker

I think about everything that COULD go wrong and I have contingencies in place before a problem even reaches my clients or impacts their events

That's the difference I make as an experienced VA

Proactiveness, not reactiveness that means my clients have time to focus on the future of climate policy and can trust that their work is in safe hands when they're no longer trying to manage every detail

Read the story below 👇

🔗 If you're leading a climate or sustainability organisation & ready for proactive support, DM me "CALM" or book a discovery call via the link in my bio.

Address

Epsom

Opening Hours

Monday 9am - 5pm
Tuesday 9am - 5pm
Wednesday 9am - 5pm
Thursday 9am - 5pm
Friday 9am - 5pm

Telephone

+44 (0) 7859 044 127

Website

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