Mindful Business Services

28/04/2026

We're Hiring | Associate Bookkeeper

Charities exist to do good. But good intentions don't balance themselves against a bank statement.

Mindful Business Services Ltd supports small charities and non-profit organisations with their financial and administrative needs - many of them faith buildings that hire out their spaces to fund the work they do. We're looking for a qualified Bookkeeper to join our growing team on a self-employed basis.

The role
You'll work directly with a range of charity clients, handling the financial side of their operations - from monthly bank reconciliations and accounting reports to credit control, budget preparation, and setting up payments. You'll liaise with clients on their financial concerns and keep their books accurate, compliant, and up to date.
Our Finance & Admin room bookings team handles the front-line client and hirer support, so you can focus on what you do best. Familiarity with Hallmaster (our booking and invoicing platform) is helpful for reconciliation purposes, but full training is provided. If you'd like to expand into that area further down the line, the door is open.

What we're looking for
• A bookkeeping qualification equivalent to AAT or ICB Level 3 (AAT, ICB, or IAB)
• A current bookkeeping licence with a recognised and regulated body (confirming ICO membership and adequate professional insurance)
• Proven experience in a financial role, managing multiple clients or workloads
• Strong working knowledge of Excel and cloud-based accounting software - we currently use Xero, Zoho, Liberty, and QuickBooks
• Comfortable with remote working tools including Dropbox, Zoom, and Trello
• UK/EU GDPR compliant in all data handling
• Clear, confident communication - you'll be speaking directly with clients

The practicalities
This is a self-employed, flexible role designed to sit alongside your existing work. Starting from a minimum of five hours per month, most of our bookkeepers work between 10 and 60 hours. Workload and client assignments are negotiated with you directly. The team meets monthly on a Tuesday lunchtime.

If you're a qualified bookkeeper who wants to do meaningful work for organisations that genuinely need your expertise, we'd love to talk.

Please send your expression of interest to [email protected]

28/04/2026

We're Hiring | Admin Assistant/Associate VA

Mindful Business Services Ltd provides administration, governance, and compliance support to small charities and non-profit organisations across the UK. We're growing our team of Virtual Assistants and looking for the right person to join us.

The role

You'll provide administrative and project support to our clients - charities and non-profits who need a steady, reliable pair of hands. That might look like managing documents and communications, building out processes and procedures, or contributing to our internal knowledge hub on Trello. No two clients are identical, and that's what makes this work interesting.

What we're looking for
• Proven experience as a VA or in a similar administrative role
• Strong process and procedural writing skills
• Comfortable working independently with minimal supervision
• UK working hours availability (8am-6pm Mon-Fri, flexibly)
• Familiarity with cloud tools, MS Office, Zoom, Trello, and online calendars
• Understanding of UK/EU GDPR requirements

The practicalities
This role is designed to fit around your existing commitments. Starting at a minimum of five hours per month, with the genuine expectation that it grows. You'll attend a monthly team meeting and have full flexibility in how you structure your time. The workload and assignments are negotiated - this is a collaborative arrangement, not a one-size-fits-all contract.

If you care about the charity sector and want your skills to make a real difference to the organisations serving it, we'd love to hear from you.

Please send your expression of interest to [email protected]

27/04/2026

Next in our Quaker A–Z series is E is for Email. We look at Simple, Safe & Sensible Email Systems for Charities

For many small charities, email is the engine room of the organisation

In this post, we explore:
- Moving from Personal to Role-Based Email.
- Using a Domain Email for Professionalism and Trust
- Planning for Handover From Day One.
- Agreeing Basic Team Email Rules.
- Thinking About Data Protection.
- Reducing Volunteer Burnout.

Email best practice. Discover how role-based email accounts, shared inboxes and simple systems can improve organisation, security and handovers.

24/04/2026

In this Quaker A–Z blog, D is for Delve, bringing together a curated selection of previous A–Z posts linked to the letter D.

This reflective round-up explores key themes relevant to Quaker charities, including governance, administration and values-led decision-making. By delving into these connected ideas, this post offers practical insights to support trustees, clerks and charity administrators in running organisations that are both well-governed and grounded in Quaker principles.

A reflective Quaker A–Z blog exploring key charity governance and administration themes for the letter D, with practical insights for trustees and clerks.

22/04/2026

Next in our Quaker A–Z series is C is for Corporate Memory or Oganisational Memory.

Specifically, What the Rosetta Stone teaches us about corporate memory.

In this post, we explore:
- What is corporate memory?
- Where corporate memory gets lost.
- Who can access your knowledge?
- Sharing responsibility for memory.
- Recovering what you can

What the Rosetta Stone teaches charities about corporate memory, lost knowledge, and how to protect vital information for the future.

27/01/2026

Next in our Quaker A–Z series is B is for Basic Credit Control - an unglamorous topic, but a vital one for charities and values-led organisations.

Good credit control isn’t about being pushy or commercial. It’s about clarity, fairness and sustainability - making sure income arrives when it should, so organisations can plan confidently and focus on their purpose.

In this post, we explore:
- Why basic credit control matters for small charities
- How simple systems can prevent cash-flow stress
- Ways to stay firm and values-led when chasing income

Micro-Learning: Basic Credit Control for Charities Keeping on top of payments, strengthening your cash flow, and reducing the risk of bad debt. Good credit control is one of the simplest ways a charity can improve its financial stability, yet it’s often overlooked. Whether you hire out rooms, run ...

09/01/2026

We’re starting our Quaker A–Z series at the beginning - with A is for Archive.

Archives aren’t just about the past. For charities and faith-based organisations, good archives help preserve your story, support accountability, and make sure important knowledge isn’t lost as people and roles change.
In this post, we explore:

- Why archives matter more than you might think.
- How good record-keeping supports governance and continuity
- Practical reflections for organisations of all sizes

Read the blog here:

Here you’ll find a curated set of resources from across our A–Z archive and MBS training library, all centred on the letter A. These blogs and tools offer practical advice on everything from administration and bookkeeping to communications and operational confidence. Click through the tiles to e...

07/01/2026

We’re kicking off 2026 with something big and practical for charities everywhere! Our refreshed A-Z & Training Montage Series is now live, a treasure chest of tools, tips and guidance designed to help you run your organisation with confidence and clarity.

Whether you’re a charity trustee, administrator, volunteer or leader, this year-long series combines our best A–Z insights with valuable training spotlights drawn from over a decade of experience supporting charities like yours. From communications and governance to systems and bookkeeping, each post gives you actionable,
What to expect:

- Practical admin and systems help
-Charity bookkeeping and financial clarity
-Communications and volunteer management tips
-Tools & insights you can use straight away

Here’s to a year of confidence, calm and practical support for your charity’s mission!

Explore our 2026 A–Z & Training Montage Series, a treasure chest of charity administration, bookkeeping and communication insights.

07/01/2026

New on the blog this week!

We’ve reached the final letter in our Quaker A-Z of Charity Communications - and what better way to finish than by celebrating Gen Z!

In this post, we explore how younger voices are already shaping the way charities communicate, connect and create impact. From prioritising authenticity to valuing meaningful conversations and real stories, Gen Z have lots to teach us about staying relevant and human in our communications.

Whether you’re a charity trustee, staff member or volunteer, this is a great chance to reflect on how fresh perspectives can bring new energy and connection to your work.

Explore how Gen Z is reshaping charity communications. Howadministrators and trustees how to engage younger voices and stay relevant in 2026.

21/12/2025

Advent Reflection – Deep

Today’s word in our interactive Advent calendar is Deep.
Where do you find the deep wells of strength that sustain your service? This reflection invites us to consider the profound sources of renewal that carry us through challenging times.

Take a moment today to pause, breathe, and reconnect with what truly sustains you.

Explore today’s reflection here: https://mindfulbusinessservices.com/adventword-2025

19/12/2025

We're closing today for a two week break. Back in the office Monday 5th January.

May you have a peaceful winter festive season - look forward to seeing you again next year!