Mindful Business Services

23/08/2026

🌿 Q is for Quaker Witness 🌿

What does it mean to let our Quaker values be seen?

Quaker witness isn't only about activism. It can be reflected in the everyday decisions we make — from caring for our buildings and the environment to paying a Living Wage and making choices that reflect our testimonies.

But do people know why we make those choices?

In the latest post in the Quaker A–Z, Wendrie explores how we can make our Quaker witness more visible and share the values behind the things we do.

👉 Read Q is for Quaker Witness: https://mindfulbusinessservices.com/quaker-a-z-q-is-for-quaker-witness/

Discover how Quaker witness shapes charity work today - simplicity, equality and truth in action. Read the latest from MBS.

30/07/2026

🌿 A little bit of support, straight to your inbox

Running a charity or community organisation can be incredibly rewarding – but we know it can also feel like there’s always something else to sort out.

Our monthly newsletter is designed to give you a little helping hand along the way.

Each month, we’ll share practical tips, useful ideas and resources to help with the things that happen behind the scenes – from governance and administration to making your systems work a little better.

We’ll also share charity news, our thoughts on things happening in the sector, and the occasional free resource to help make life that little bit easier.

No hard sell. No jargon. Just useful things we hope will help.

If that sounds like something you’d find useful, you can sign up here:

👉 Sign up for the Mindful Business Services newsletter https://mindfulbusinessservices.com/newsletter/

We’d love to have you with us.

Keep in the loop and sign up to all the latest news and updates from Mindful Business Services, including our monthly newsletter,

26/07/2026

Next in the Quaker A–Z is O is for Outreach

Outreach isn't just about posters, websites or social media.

It's also about being visible, welcoming people, answering questions and sharing what matters to us.

In the latest post in the Quaker A–Z, we explore what outreach really means - and why sometimes the simplest invitation can make all the difference.

👉 Read more here: https://mindfulbusinessservices.com/quaker-a-z-o-is-for-outreach/

What is Quaker outreach? Discover how visibility, welcome, conversation and sharing what matters can help people find and connect with Quaker meetings.

12/07/2026

Next in the Quaker A–Z is N is for Newcomer

Every Quaker meeting, charity, and community was new to someone at one point. How we welcome newcomers can shape whether they feel they belong, whether they return, and how communities grow.

A warm welcome isn't just about being friendly, it's about creating a space for people to connect, ask questions, and become part of something meaningful.

In the latest post in our Quaker A–Z series, we explore why newcomers matter and share practical ideas for making your meeting or organisation more welcoming.

💬 What made you feel welcome when you first joined a new group? We'd love to hear your experiences in the comments.

Newcomer: New to Quaker meetings? Discover how to welcome a newcomer with practical tips, resources, and ideas from the MBS Quaker A-Z.

11/06/2026

For MBS, the priority is always creating safe, welcoming spaces. If you need practical guidance, the Good Law Project has compiled a brilliant directory of support resources for trans people and allies.

https://goodlawproject.org/resource/support-resources-for-trans/

You can also explore our own advice on inclusivity by checking out the + tag on the MBS blog.
https://mindfulbusinessservices.com/blog/

Quakers in Britain statement on the Equality and Human Rights Commission’s draft code of practice around the UK Supreme Court’s ruling on the meaning of s*x in the Equality Act, which is currently before Parliament.

28/04/2026

We're Hiring | Associate Bookkeeper

Charities exist to do good. But good intentions don't balance themselves against a bank statement.

Mindful Business Services Ltd supports small charities and non-profit organisations with their financial and administrative needs - many of them faith buildings that hire out their spaces to fund the work they do. We're looking for a qualified Bookkeeper to join our growing team on a self-employed basis.

The role
You'll work directly with a range of charity clients, handling the financial side of their operations - from monthly bank reconciliations and accounting reports to credit control, budget preparation, and setting up payments. You'll liaise with clients on their financial concerns and keep their books accurate, compliant, and up to date.
Our Finance & Admin room bookings team handles the front-line client and hirer support, so you can focus on what you do best. Familiarity with Hallmaster (our booking and invoicing platform) is helpful for reconciliation purposes, but full training is provided. If you'd like to expand into that area further down the line, the door is open.

What we're looking for
• A bookkeeping qualification equivalent to AAT or ICB Level 3 (AAT, ICB, or IAB)
• A current bookkeeping licence with a recognised and regulated body (confirming ICO membership and adequate professional insurance)
• Proven experience in a financial role, managing multiple clients or workloads
• Strong working knowledge of Excel and cloud-based accounting software - we currently use Xero, Zoho, Liberty, and QuickBooks
• Comfortable with remote working tools including Dropbox, Zoom, and Trello
• UK/EU GDPR compliant in all data handling
• Clear, confident communication - you'll be speaking directly with clients

The practicalities
This is a self-employed, flexible role designed to sit alongside your existing work. Starting from a minimum of five hours per month, most of our bookkeepers work between 10 and 60 hours. Workload and client assignments are negotiated with you directly. The team meets monthly on a Tuesday lunchtime.

If you're a qualified bookkeeper who wants to do meaningful work for organisations that genuinely need your expertise, we'd love to talk.

Please send your expression of interest to [email protected]

28/04/2026

We're Hiring | Admin Assistant/Associate VA

Mindful Business Services Ltd provides administration, governance, and compliance support to small charities and non-profit organisations across the UK. We're growing our team of Virtual Assistants and looking for the right person to join us.

The role

You'll provide administrative and project support to our clients - charities and non-profits who need a steady, reliable pair of hands. That might look like managing documents and communications, building out processes and procedures, or contributing to our internal knowledge hub on Trello. No two clients are identical, and that's what makes this work interesting.

What we're looking for
• Proven experience as a VA or in a similar administrative role
• Strong process and procedural writing skills
• Comfortable working independently with minimal supervision
• UK working hours availability (8am-6pm Mon-Fri, flexibly)
• Familiarity with cloud tools, MS Office, Zoom, Trello, and online calendars
• Understanding of UK/EU GDPR requirements

The practicalities
This role is designed to fit around your existing commitments. Starting at a minimum of five hours per month, with the genuine expectation that it grows. You'll attend a monthly team meeting and have full flexibility in how you structure your time. The workload and assignments are negotiated - this is a collaborative arrangement, not a one-size-fits-all contract.

If you care about the charity sector and want your skills to make a real difference to the organisations serving it, we'd love to hear from you.

Please send your expression of interest to [email protected]

27/04/2026

Next in our Quaker A–Z series is E is for Email. We look at Simple, Safe & Sensible Email Systems for Charities

For many small charities, email is the engine room of the organisation

In this post, we explore:
- Moving from Personal to Role-Based Email.
- Using a Domain Email for Professionalism and Trust
- Planning for Handover From Day One.
- Agreeing Basic Team Email Rules.
- Thinking About Data Protection.
- Reducing Volunteer Burnout.

Email best practice. Discover how role-based email accounts, shared inboxes and simple systems can improve organisation, security and handovers.

24/04/2026

In this Quaker A–Z blog, D is for Delve, bringing together a curated selection of previous A–Z posts linked to the letter D.

This reflective round-up explores key themes relevant to Quaker charities, including governance, administration and values-led decision-making. By delving into these connected ideas, this post offers practical insights to support trustees, clerks and charity administrators in running organisations that are both well-governed and grounded in Quaker principles.

A reflective Quaker A–Z blog exploring key charity governance and administration themes for the letter D, with practical insights for trustees and clerks.

22/04/2026

Next in our Quaker A–Z series is C is for Corporate Memory or Oganisational Memory.

Specifically, What the Rosetta Stone teaches us about corporate memory.

In this post, we explore:
- What is corporate memory?
- Where corporate memory gets lost.
- Who can access your knowledge?
- Sharing responsibility for memory.
- Recovering what you can

What the Rosetta Stone teaches charities about corporate memory, lost knowledge, and how to protect vital information for the future.