Magda Kolodziejczyk - Tech & Systems VA

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Magda Kolodziejczyk - Tech & Systems VA

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System & Tech Support | Business Mentoring

Hi, I’m Magda and I support soul & values led female entrepreneurs grow their business in a nervous-system-friendly way without overwhelm & burnout.

✅ Registered with the ICO & fully insured

23/04/2026

When your systems are set up with care, your business starts to feel lighter to run. Things don’t need to be chased, repeated, or held in your head.

A few simple flows can change how everything feels:

🔥An enquiry + booking system so you’re not going back and forth, and people can move toward working with you in a clear, gentle way.

🔥 A lead magnet + welcome sequence that introduces your world, supports new people as they arrive, and helps them decide if your space is the right fit for them.

🔥 An onboarding sequence after purchase that guides clients step by step and keeps them supported from the very beginning. Care doesn’t end at the point of payment.

These are not “extra” systems. They are the quiet structure that holds your business when you hold a space for your clients or need to rest or be with your family.

And when they’re in place, there’s more space for your work, your clients, and your energy.

If your backend feels like it could be simpler, I offer a free 30-minute connection call where we can look at what would make the biggest difference for you right now.

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14/04/2026

There was a time when I worked in my business in short, intense bursts. I would jump in, write content, work on an offer, make plans… and then disappear from my own business for days while focusing on client work.

Sometimes it felt like things were growing: new clients would come in, something would move forward. But then there would be a pause. Almost like a collapse.

I was constantly thinking about my business, but I wasn’t moving forward in a steady way.
I would jump in. Then jump out again. It created these small dopamine moments of progress… followed by long periods where nothing really moved.

And over time I realised something. Quick bursts of action aren’t the same as sustainable growth.

What changed things for me was much simpler than I expected. I started attending to my business regularly. I took small steps and used simpler systems.
I created a clear place where I kept my plans and reflections.
I began reviewing my business regularly.
I started planning the next steps instead of reacting in the moment.

And something shifted. My business started growing more steadily.

But something else changed too. I felt calmer in my body. More grounded in my actions. I stopped needing my business to reassure me. I realised that the busy bursts weren't really about the business but about silencing something restless inside. It felt as if someone switched off the alarm button.

At the end of the week I could actually switch off, because I knew I had moved things forward. Even when life happened — when I got sick, or my child needed me — I knew I could return and pick things up again.

The business started to have a rhythm.

Sustainable growth rarely comes from quick fixes. More often it comes from quiet, consistent attention. From systems. From simple plans. From showing up for your business in small, steady ways.

Each day you show up for your business — are you running from something burning beneath your feet, or flowing steadily forward?

12/04/2026

Take a moment and pause.

You don’t need to answer this quickly.
Let the question land.

You might want to journal for a few minutes, or simply sit with it and notice what comes up in your body and mind.

What feelings arise?
What thoughts appear?
What does this question show you about the way you work and care for yourself?

There is no right answer here.
Just a moment of awareness.

10/04/2026

Running a business asks a lot from our nervous system.

We hold space for clients, make decisions, solve problems, and carry responsibility.

Small habits can make a big difference in how grounded and supported we feel while doing that work.

Here are a few practices that help create more steadiness.

What little habits do you have in place that holds you and your nervous system softly?

09/04/2026

Your business can feel calm, clear, and sustainable. It starts with systems that take care of the work, and... take care of YOU.

29/03/2026

Recently I overheard a conversation between two women - one setting up her practice, worried about the cost of getting everything in place. I saw how tense she was. How distressed even talking about it made her. On the other end, she was so excited starting a business she had been preparing for for a long time. She knew what she wanted and how it would look like. You could feel that strongly.

I know this feeling because I was in the same situation when I was setting up my first business in 2016 - a baby massage practice. I was eager to start, loving the path, having so much readiness to share what I loved and starting to work with parents and their babies.

At that time I had no tech experience. I knew what WordPress was and what a newsletter was, but I had no idea where to even start. So I invested in myself, signed up for a WordPress course, and used free trainings that newsletter platforms offer. I built my first imperfect one page website and set up a Mailchimp account. I started working with clients quite quickly.

The truth is a website has two simple goals. One to guide people to your offering, and second to invite people into your online space if they are not ready to start working with you. And having a one page website is enough at the beginning. You can grow into it slowly.

Your website does not need to be advanced or have many features. It does not have to be all-in-one either. It needs clarity and simplicity. It needs you to start. You are ready.

26/03/2026

When I was employed, I didn't realise or appreciate how much support I actually received from my manager, supervisor, colleagues, and other departments. I started to see it clearly when I was building my second business. At the beginning I wanted to do it all alone. I had the motivation, curiosity, and knowledge from my first business. I loved every part of setting it up - the systems and rhythms that supported me and the growth.

But after some time I noticed that things were taking longer than I thought they would. I was getting tired more quickly. There were things I had no time for, or that I no longer wanted to do. I had no space for the parts of my business that I truly loved and that gave me joy. My body was signalling it too - a tension every time I sat down to work.

I also noticed I was working too much. Evenings. Weekends. I would think about the business too often — sometimes all the time. I had trouble switching off and resting. I was in a fight state where everything felt urgent, rushed, needing to be done now.

That's when I knew I needed support.

I reached out to a business mentor and built a small team. The support was exactly what I needed. Some of it was ad hoc — a wonderful freelancer helping with admin, specialised freelancers I had relationships with and could call on when needed. I didn't wait for the need to become urgent. I looked for these people while I still had space and capacity. Later, I also brought someone on permanently.

I didn't wait until my business was ready for delegation. I got ready while I still had the ease to do it well.

So if you are thinking about getting support this year - start looking now.

You are welcome to book a free connection call if you are thinking about having support in your projects - whether that's ongoing support, a one-off project, or simply a session to focus on one thing. We can explore what you need, what you’re building, and what kind of support would feel right for you - and you can decide in your own time.

24/03/2026

Most people come to me thinking they know what they need.

More clients. Better and more content. A new website. A rebrand.

And sometimes that's true. But often, what they're reaching for is a tactic — before the foundation is ready. Content without a clear vision. A website before they're clear on their essence, their audience, their offers. Branding before the roots are deep enough to hold it.

They push through because they believe this is the next right step. And they're following the plan - the generic, step-by-step strategy that works for everyone and therefore doesn't fully work for anyone.

Because your personal brand needs something different. It needs you. Your perspective. Your inner knowing. Your way.

When I meet with a client, I don't just listen to the words. I observe. I notice the tone of your voice, your eyes, your energy. I see when you shrink and when you expand. And then I invite you to go deeper.

Because I truly believe you have all the answers within you. My job is to remind you of that - and to ask the questions that help you hear yourself.

We don't need more tactics. We need to listen to ourselves more. And then allow that listening to guide our actions.

So - what is it that you actually need right now?

Maybe it's one focused session to get clarity on one thing. Maybe it's project support to finally get that newsletter off the ground. Maybe it's consistent ongoing support so you stop feeling alone in it. Or maybe you're looking for someone to strategies with, keep you accountable, and work alongside you - hands on, all in.

Whatever it is, it starts with that question. What do you need?

15/03/2026

Something I've noticed, working with solopreneurs who feel like they're always behind.

It's rarely about effort. Most of them are working incredibly hard.

It's usually the absence of rhythm.

Not a strict schedule. Not a colour-coded calendar or a productivity system with a name. Just a loose, consistent shape to the week. A gentle sense of what gets daily attention, what gets weekly attention, and what deserves a proper moment to breathe each month.

When that's there — even loosely — the business starts to feel like yours again. It moves *with* you, instead of pulling against you.

That's part of what the 7-Day Time & Task Experiment quietly reveals. Not just where your time is going, but where you already have rhythm without realising it — and where the week is simply... happening to you.

It's free. You spend around ten minutes at the end of each day for seven days. By the end, you have something real: an honest picture of where your time and energy actually go.

I'll walk you through it by email as you go — and part way through, there's a bonus: a Business Rhythms & Systems Map, so you can start to see what a well-supported business back end can actually look like.

Small, free resources. Quiet shifts. Sustainable from the inside out.

👉 Link in bio if this is calling to you.

13/03/2026

"Awareness is the greatest agent for change." — Eckhart Tolle

And I believe this with my whole heart.

You don't need another strategy right now. You need to see your business clearly — the way it actually is, not the way you think it is.

That's where everything begins.

The 7-day experiment is my gentle invitation to do just that. A few quiet minutes each day. Honest attention. Nothing more.

What you find might just change everything.

12/03/2026

Something I've noticed, working with solopreneurs who feel like they're always behind —

It's rarely about effort. Most of them are working incredibly hard.

It's usually the absence of rhythm.

Not a strict schedule. Not a colour-coded calendar or a productivity system with a name. Just a loose, consistent shape to the week. A gentle sense of what gets daily attention, what gets weekly attention, and what deserves a proper moment to breathe each month.

When that's there — even loosely — the business starts to feel like yours again. It moves *with* you, instead of pulling against you.

That's part of what the 7-Day Time & Task Experiment quietly reveals. Not just where your time is going, but where you already have rhythm without realising it — and where the week is simply... happening to you.

It's free. You spend around ten minutes at the end of each day for seven days. By the end, you have something real: an honest picture of where your time and energy actually go.

I'll walk you through it by email as you go — and part way through, there's a bonus: a Business Rhythms & Systems Map, so you can start to see what a well-supported business back end can actually look like.

Small, free resources. Quiet shifts. Sustainable from the inside out.

👉 Link in bio if this is calling to you.

Address

London

Website

http://www.magdakolodziejczyk.com/

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