28/10/2021
We are a Sussex based Laboratory seeking an Administrator, with PA experience, to cover a period of maternity leave from January 2022 for up to 12 months. Exact start date to be agreed during the interview stage.
The role is part-time, 21 hours a week, spread over 3 days (flexibility on working days but ideally Tuesday-Thursday). Working hours are 9am – 5pm with an unpaid hour for lunch.
The ideal candidate will have administrative, managerial and PA experience within an office setting.
Key Responsibilities:
- Providing administrative support to the team and assisting in daily office tasks
- Providing daily PA support to the Managing Director
- Answering, directing and making telephone calls in a professional manner
- Maintaining excellent working relationships with clients via telephone and email
- Processing of new orders and setting up job files for the Lab team
- Upkeep of electronic and paper client records
- Invoicing and processing purchase orders using QBOL accounting platform
- Maintaining records and updating the CRM (HubSpot) / databases / spreadsheets
- Website updates and some marketing activities on LinkedIn
- Office management including stock ordering, processing mail, arranging deliveries, organising team events, IT, and the meeting and greeting of visitors
- Facilities management including insurances, utilities, suppliers and any office contracts
- Management of staff admin, including sickness, holiday, timesheets, recruitment, new staff inductions and HR queries
Qualifications and Skills Required:
- Previous office management and PA experience
- Good computer skills – use of Microsoft Office, Google Drive, App Sheet
- Experience using QuickBooks Online accounting software (QBOL)
- Experience using CRM systems (HubSpot)
- Good communication at all levels
- Excellent time keeping and diary management skills
- Accurate record keeping
- Good sense of humour and able to work as part of a team
- Reliable, honest and the ability to work well under pressure
Benefits
- Competitive rates of pay
- Free on-site parking
- A friendly, supportive and enthusiastic team
- Training opportunities
- Holidays 20 days + 8 Bank Holidays (prorated)
- Company Pension scheme
If you feel this role is of interest and you have the skills and experience that we are looking for, we would love to hear from you.
Contract length: 11 months
Part-time hours: 21 per week
Expected start date: 04/01/2022 but TBC
Job Types: Part-time, Temporary, Contract
Benefits:
- Casual dress
- Company pension
- On-site parking
Schedule:
- 8 hour shift
- Tuesday - Thursday
- No weekends
Experience:
Administration: 3 years (preferred)
PA to Management level: 2 years (preferred)
Work remotely:
No
