12/12/2019
Experienced administrative assistant required for a busy 3 person Real Estate Team in Brampton . The ideal candidate will be available for a permanent full time position.
The ideal candidate will recognize themselves in the following,
Candidate responsibilities and Duties:
Co-ordinating team calendars
Data entry
Manage CRM database (Follow Up Boss)
Reviewing mail, keeping the office organized
Updating client information and managing client database
Support the team leader tracking of incoming leads/prospects and adjust marketing campaigns accordingly
Managing client relationship tasks such as following up and ensuring all required documents are collected and correctly completed
Following up and responding to emails
Handwriting cards
Ordering and arranging delivery of closing gifts
Preparing and typing offers/ amendments/ waivers using WebForms
Booking appointments for team member and tracking confirmations – following up where required
Co-ordinating listing property set-up and preparation, such as booking / coordinating / scheduling photographers
Co-ordinating the installation/ removal of signs and lockboxes
Assisting in scheduling and booking travel and speaking engagements.
Maintaining database management system(s).
Screening and directing phone calls; distributing correspondence.
Handling requests and queries appropriately.
Scheduling meetings and appointments.
Producing reports, presentations and briefs.
Assisting and supporting the team with their needs.
Managing day-to-day office operations.
Maintaining and building database management system(s).
Tracking expenses accurately and create effective budgets.
Sending invitations for client events by mail, email and/or social media
Coordinating mail walks and flyers for Canada Post drops
Ensure teammates are prepared for any client meeting as required
Assistance in preparing to bring the home to market including home staging, décor recommendations, and furniture rental
Upload/ cancel listings on TREB
Managing Marketing Campaigns
Preparation of business marketing materials including monthly postcards and e-newsletters, magazine ads, social media, in-office print materials
Creates, delivers, edits, and optimizes marketing materials and advertising campaigns
Website management including written and digital content.
Review and process all paperwork for buyers and sellers – ensure all forms are completed with necessary information and all required signatures; follow-up on waivers, amendments, lawyers information etc…
Manage and execute client care program including client reviews
Communicate with clients and other agents in a pleasant and timely fashion
Manage relationships over the phone, text/email and documenting important information that adds value to those relationships through Client Relationship Management Software.
Active participation in planning Team Meetings
Take an active role in goal-setting and team-planning
Pitching ideas for efficient and creative ways to grow our teams business
Follow up with clients regarding missing documents/signatures
Create manuals and checklists to insure maximum service is provided
Communicate with lawyers, mortgage brokers, home inspectors, photographers and stage
Eventually Hiring, training, and holding new team members accountable.
SOCIAL MEDIA, ADVERTISING & PROMOTION:
You will be responsible for building and executing campaigns on Facebook and Instagram to help expand our brand. You will be responsible for strategizing, executing, and managing a variety of Facebook ad campaigns from beginning to end. Responsibilities will include conceptualizing the campaign, developing and executing all ads, and analyzing ad performance and results.
Understanding of Social media - Instagram, Facebook, Twitter, Youtube, Linked In, Craigslist, Yelp, Kijiji, etc.
Updating our Blog with original (supplied) content and sourcing additional content
Create and post real estate/client-focused content for Facebook, Twitter, LinkedIn, YouTube and Instagram (Daily)
Manage and create content for marketing campaigns
Optimize email newsletter open rates
Ensure all content on social media and website is search engine optimized
Manage website including creating content for blogs, adding open house ads, and other relevant content
Effectively use tools such as Google Analytics & AdWords, Mail Chimp, Buffer, Constant Contact, Trello, Dropbox, Hootsuite etc.
Co-ordinate delivery of marketing and follow up to ensure timely and correct delivery
Updating social media and websites with new listings
Creating Ads to post on our Social Media platforms using templates, plus some original content (Google, Facebook, Instagram, YouTube)
Run and maintain all social media channels (Facebook, Twitter, Instagram, etc.) with scheduled posts and updates
Qualifications and Skills:
College degree and social media experience preferred.
Exceptional communication skills both verbal and written
Outstanding organizational and time management skills
