13/09/2019
Vacancies
A first class luxury apartment company based in Maitama Abuja with some first of its kind type of apartments is looking for the following:
FACILITY MANAGER: FULL TIME
Job descriptions:
Responsibilities:
• Overseeing and agreeing contracts and providers for services including security, parking, cleaning etc.
• Lead, direct and supervise all day to day technical and non-technical maintenance operations satisfactorily.
• Respond appropriately to facility malfunction and emergencies
• Establishing and maintaining official business relationship with our Tenants from different backgrounds and attending to their queries and complaints promptly and efficiently
• Supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds, security etc.
• Ensuring that basic facilities, such as water, electricity and heating, are well-maintained
• Managing budgets and ensuring cost-effectiveness
• Allocating and managing space between buildings
• Ensuring that facilities meet government regulations and environmental, health and security standards
• Overseeing building projects, renovations or refurbishments
• Helping businesses to relocate to new offices and to make decisions about leasing
• Drafting reports and making written recommendations.
• Ability to understand, interpret and communicate complicated technical issues and to liaise with a wide range of stakeholders
• Negotiating skills for establishing contracts of work
• Arrange for and maintain records of preventive maintenances carried out on all equipment and follow strictly the preventive maintenance schedule
• Ensure structures and facilities are up and running in line with stipulated HSE standards and government regulations.
• Generate accurate reports, track queries and complaints to ensure satisfactory resolutions within set timeline.
• •Preparation of any reports required on maintenance activities and the state of the facilities.
• Issuance of correspondence/notifications to tenants, facility users and vendors when required.
• Prepare and send breakdown of weekly and monthly expenses in Excel.
Qualifications:
• Minimum of a B.Sc. Degree in Engineering, Estate Management or any related field
• Minimum of 5 years’ experience as a Facility Manager in a reputable organization
• Professional Certification is an added advantage.
Salary: 2.5m per annum upper limit
PERSONAL ASSISTANT:
Job descriptions:
Responsibilities:
• Acting as the first point of contact and answering phone calls
• Typing, compiling and preparing reports and correspondence
• Organizing and attending meetings and ensuring the CEO is well prepared for meetings
• Maintaining executive appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Documenting minutes of meetings where appropriate
• Opening, sorting and distributing incoming correspondence including emails
• Booking and arranging travel, transport and accommodation;
• Conducting research and developing presentations for the CEO on various areas as assigned
• Providing Administrative support for the effective running of the Office
• Reminding the CEO of important tasks and deadlines
• Ensuring necessary records are maintained that can readily provide current, accurate and accessible information
• Implementing and maintaining procedures/administrative systems;
• Supervising all the activities around and relating to the CEO
• Liaising with staff, vendors and clients
• Other duties as assigned.
Salary: N2m per annum upper limit
Qualifications:
Bachelor’s degree in Business Administration, Economics , Management or other related fields
Minimum of 4 years proven work experience as a Personal or Executive Assistant
Knowledge of office management systems and procedures
Microsoft Office Tools proficiency
Knowledge of the property industry is an advantage
Send your CV and cover letter to [email protected] with the job title as subject of the mail if you meet the requirements stated above, before 5pm, 20th of September.
