01/02/2022
Our growing business is looking for an office administrator to provide crucial support across the company and grow with our young team. We offer flexible hours around school runs and work from home days. 1-2 years of experience would be ideal and on the job training will be provided.
If you are successful, you will enjoy the following benefits:
1. Continual professional and personal growth as you learn more about our exciting business
2. An additional paid day off on your birthday!
3. A supportive working environment where we value the contribution of our people and are committed to seeing you develop to your full potential.
About The Company:
We are the #1 up and coming air conditioning company specialising in residential and light commercial air conditioning installations in the wider Auckland region. We are a young team of 6 based in our office/warehouse in Penrose. Our company was started with the drive to change the game, ensuring that all of our work is to the highest standard and the word has got out about us. We are known for our excellent levels of customer service and ability to fix problems that other companies can’t or won’t. As a result the business has grown and we have decided that it is time to get some extra help in the office.
We are recruiting for an Office Administrator for a full time role with 30-40 hours per week (we can make the hours work around you!). You will be responsible for assisting the team in ensuring all office activities are completed in a timely, accurate and professional manner.
Specific Job Tasks:
• Manage accounts payable and receivable to ensure we pay and are paid on time
• Take phone calls, qualify leads and record all required information consistently & accurately (customer details, lead tracking details, etc)
• Setup jobs in Fergus with all required information consistently & accurately for handover to Operations Manager or Quantity Surveyor
• Invoice jobs in a timely manner
• Liaise with electricians to make sure compliance certificates (CoC’s) are completed in a timely manner to be sent out with invoices where applicable
• Reconcile bank accounts through Xero
• Assist accountant enquiries for GST and tax returns. File receipts.
• Organise scheduled vehicle maintenance – WOF’s, servicing, registration
• Work with Operations Manager & Field Staff to manage stock ordering
• Accurately back cost every job & update master job sheet
• Manage customer complaints & queries
• Provide phone/txt/email reminders to clients of their upcoming booked jobs
• Maintain customer database & scheduling regular maintenance work
• Update marketing lists and assist with scheduled marketing campaigns
• Provide accurate weekly/monthly required reporting
• Contribute to Monday meeting any accounts/administration related wins, problems, improvements
• Check timesheets against actual jobs and communicate with tradesmen to run payroll
• Manage health & safety administration tasks
• Be the first point of contact for annual leave requests
• Aid in developing organisational systems
The Benefits:
$25-$30 per hour based on experience
Company laptop for working from home as well in the office
Flexible work hours based around your lifestyle
If you think you have what it takes to join our team, then apply via email with a copy of your CV and a brief covering letter telling us why you are the person for the job.
