SOTTA& Partners Consulting Ltd (SPC) is a quality-driven Records and Information Management Consulting company dedicated to devise cutting edge solutions and services SOTTA&PARTNERS CONSULTING LTD offerS the following consulting services-
1:1 Records Management Services
Develop a Professional and Comprehensive Records Management Program
Records Management Program Assessment/auditing
Developing
Functional Classification and Retention Schedules
Record Retention Schedule Implementation
Records Facility Design
Records Management Auditing/ Gap Analysis Reports
Strategic records and information management planning
Building Records management appraisal systems
Developing enterprise records policies and procedures
Developing corporate governance models detailing records management roles and responsibilities
Disaster Recovery and Business Continuity Planning
Electronic Records Management Programme Design and Implementation
Developing Records and Archives Management Systems
Developing records classification and indexing systems
Filing System Design and Implementation. Providing Archive Management Services to organisations that require assistance and a systematic approach to managing accumulated record holdings (including records of permanent and enduring value), including:
Appraisal and Description
Sentencing
Data Entry involving Cataloguing and Processing
Boxing and Sorting
Creation of specific Retention and Disposal Authorities in line with legislation and other corporate requirements
Transfer arrangements to Secondary Storage or State Archives Authority
Arrangements for Disposal
SOTTA&PARTNERS also offers practical and modern age solutions for the following elements of archiving:
Indexing-includes identification, classification and
Packaging-selecting the method, mode and media of filling
Tracking-includes an automation system for locating and action prompting
Data Archiving
Document Archiving
Electronic and Email Archiving
Digital Image Archiving
Document Management
We can provide expert advice, develop and implement a wide variety of Document Management solutions including but not limited to:
Standardised classification schemes (filing structures) that simplify the ‘filing’ process;
standardised document naming protocols so everyone knows what a document should be called;
security regimes that ensure your important documents are only accessed by those who have authority; and
Business document management workflows, that provides a level of automation to standardised processes. Document Management Systems
The evaluation, selection and implementation of a suitable document management system is a major aspect in developing a document management solution for any organisation.Our consultants have experience with a wide range of software and hardware products including electronic document management systems (EDMS), electronic document and records management systems (EDRMS) and Enterprise Content Management Systems (ECMS). These systems can include tools for correspondence tracking, document imaging and document workflow capabilities; all integrated into a total document management solution. We can provide a range of document management options and services which will enhance your organisations ability to deliver its services through robust document management processes. Our products are easy to learn, quick to deploy and can be integrated seamlessly with your current line-of-business systems and applications for improved efficiency and profitability. Such leaders are:
Digitech Systems’Electronic Content Management Software
FileBound-Document Management Software
Frevvo E-Forms
Psigen-Document Capture Software
Workflow Automation Software
Kodak Document Scanners
Document conversion Services
We can help you transition smoothly and easily from paper to paperless with document conversion services that streamline your business processes. Our experts can transform all forms of media into micrographic and digital format, this includes but not limited to
Document scanning-Our Certified Document Imaging Engineers can set up a system, scan, and index and sort your documents, eliminating the need for traditional time and space-consuming file handling. Document Imaging
Microfilm scanning
Document Indexing Services
Once documents have been scanned into digital images, the next critical component of a document management system is accurate and reliable document indexing. Accurate indexing allows you to quickly and reliably retrieve your data and images based on a unique document identifier such as an invoice number, customer name, date field, or document type. Our skilled keyers and quality control procedures ensure dependable and rapid retrieval of your documents based on accurate indexing. We can index documents from a wide range of formats including:
Paper
Scanned Documents
Digital Images
Microfilm and Microfiche
We can also create indexes from:
Barcodes
OCR
Zonal (specific document areas)
Enterprise Content Management (ECM)
From our perspective, "content" includes all of the electronic information in your enterprise. It includes your electronic records and documents, email, report data, intranet and extranet content, even your company website. Content includes output from traditional desktop tools, such as word processing, as well as rich media and non-traditional content. Workflow/Business Process Automation Systems
We design and implement automated workflow Systems to help streamline your business processes according to your business rules. Workflow automation streamlines your business processes by automatically distributing and passing electronic documents, information or tasks from one participant to another for action according to your business rules. Document management systems and workflow automation go hand in hand to increase operational efficiency, reduce processing costs, provide accountability and accelerate approval for key tasks such as accounts payable, HR procedures and application approvals.
1.2 MANAGEMENT INFORMATION SYSTEMS CONSULTING SERVICES
SOTTA&PARTNERS offers the following consulting services on Management Information systems (MIS)
Assess corporate Management Information System (MIS) needs
Develop functional and up to date corporate Management Information system that is efficient and effective in facilitating business operations and e- commerce
Advise on selection and procurement of the Management Information Systems (MIS) hardwares and softwares. Develop corporate Management Information System policies taking into account user needs and corporate mission and characteristics, such as security and protection. Conduct systems studies to determine user requirements in terms of information, hardware, software and issue systems specifications taking into account corporate Management Information Systems (MIS) policy. Develop hardware and software specifications for Management Information system or replace existing and produce tender specifications for suppliers to facilitate comparative evaluation of bids. Implement installation and testing of hardware and software of MIS by checking work progress and quality of results to ensure they meet user requirements. Develop user manuals to guide users taking into account user needs and corporate needs, such as data integrity, security and system availability. Advise on Management Information Systems business continuity, integrity and security of information.
2:0 CORPORATE TRAINING SERVICES
We offer customized Records and Information Management capacity building services through our Industry Training workshops which assist with the on-going development and knowledge building of staff. Course Outlines:
Introduction to Records Management
Capturing and Classifying Records
How to Apply a Records Retention and Disposal Schedule
Designing & Developing a Thesaurus
Best Practice - ISO 15489 - Introduction to DIRS/DIRKS Steps A, B & C
Functions and Requirements of an Electronic Document and Records Management System (EDRMS)
How to Implement an Electronic Document & Records Management System (EDRMS)
Electronic content management technology overview: purpose, value, opportunity development
Business process management fundamentals
Workflow fundamentals and rollout strategies
Records management policy and deployment program kickoff
Process, procedures and technologies to achieve the digital mailroom
Managing change
Compliance-focused training
Software Training
We can assist your organisation with software training development, including:
Review of training requirements and documentation
Conducting software training using qualified trainers
Providing continued support and training after system implementation
We also develop the following software training tools:
Scheduling
Session Plans
Support Material
Training Manuals
Training Plans
3:0 STAFFING SERVICES
Records management programs must be administered by well-trained and competent professionals. We help our clients to create records management organization structures and job descriptions, recommend reporting relationships, and assist with the
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short listing
Interviewing and selecting of personnel.
