Virtual Pro Society

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Virtual Pro Society I help women who run the backend of online businesses build smarter systems, templates, and digital products.

Most of the women I work with are virtual assistants or online business specialists doing far more than entry-level work.

I found an old Facebook post the other day that basically said “accepting new clients ✨” and apparently I thought the sp...
10/13/2026

I found an old Facebook post the other day that basically said “accepting new clients ✨” and apparently I thought the sparkle emoji was going to handle business development from there. 😂

It did not.

A lot of us come into freelancing carrying the same habits we learned from traditional job hunting.

Apply. Wait. Hope somebody picks you.

So we build the website, make a portfolio, post that we have availability, maybe apply to a few opportunities...and then keep checking our inbox wondering why nothing is happening.

But finding clients gets a whole lot easier when you stop thinking like an applicant.

Instead of asking “Who might hire me?”, decide who you actually want to work with.

Where are those people already spending time? Who do they trust? What communities are they in? What are they talking about? How can you become someone they recognize before they ever need to hire?

That doesn’t mean cold-pitching every business owner with a pulse.

It means getting out of the waiting room.

Clients can’t hire the service provider they’ve never heard of.

Here’s the question I usually hear right after I tell someone to start a fresh ChatGPT chat when the goal changes:“But t...
10/08/2026

Here’s the question I usually hear right after I tell someone to start a fresh ChatGPT chat when the goal changes:

“But then don’t I have to explain everything all over again?”

Not if you’re using Projects well.

If I’m working with the same client over and over, I don’t want to start every new chat with their entire life story.

The stuff that stays pretty much the same belongs in the Project. Their audience. Brand voice. Services. Important background. Approved examples. Reference files. Any rules I want ChatGPT to keep in mind.

Then the individual chat gets the information for this specific task.

That is a MUCH cleaner way to work with AI.

Last call. And yes, I had to use that phrase at least once with a name like The Business Backroom. 😂The current $10/mont...
09/30/2026

Last call. And yes, I had to use that phrase at least once with a name like The Business Backroom. 😂

The current $10/month rate for The Business Backroom ends tonight.

If you’ve been watching from the sidelines, The Backroom is where we work through the behind-the-scenes parts of running a service business: clients, AI, systems, offers, marketing, and all those random business decisions that somehow land on your desk on a Tuesday afternoon.

There are practical prompts, resources, templates, weekly content, and somewhere to bring the questions that don’t fit neatly inside a course.

The price changes tonight, 9PM EST.

If you want to come in at the current rate, I put the link in the first comment.

No countdown clock. No sirens. Just making sure you know before the $10 rate is gone.

A little heads-up before I show up tomorrow sounding like a late-night infomercial. 😂The Business Backroom is currently ...
09/29/2026

A little heads-up before I show up tomorrow sounding like a late-night infomercial. 😂

The Business Backroom is currently $10/month through September 30, and the price changes after that.

If the name is new to you, it’s the community formerly known as the Virtual Pro Society Community. Same community, better name.

The “Backroom” part fits because this is where we work on the behind-the-scenes stuff that keeps a business running: clients, AI, systems, marketing, offers, and the messy business decisions that don’t always make it onto social media.

There are prompts, resources, weekly content, templates, and practical help inside too, but the biggest point is having a place to bring the real-life business stuff you need help sorting through.

If you’ve been thinking about joining, now is the time to take a look. The current $10/month rate ends tomorrow.

Grab the link in the first comment.

I would rather find an unnecessary $29/month subscription than spend an hour trying to save $3 somewhere else in my busi...
09/23/2026

I would rather find an unnecessary $29/month subscription than spend an hour trying to save $3 somewhere else in my business.

Business software has a sneaky way of piling up. You sign up for one tool because you need one feature. Six months later, another platform you already pay for adds that exact feature, and you're still paying for both because you forgot all about it.

So here's a really useful job to hand over to AI: **ask it to audit your tech stack.**

Give it every app, software program, and platform you're paying for. Tell it what you use each one for, what it costs if you know it, and which ones are non-negotiable.

Then use this prompt:

"I want you to audit the software, apps, and platforms I use in my business and help me find places where I'm paying for overlapping features or tools I may no longer need.

Here is my current tech stack:

[LIST EACH TOOL, WHAT YOU USE IT FOR, WHAT IT COSTS, AND WHETHER IT IS NON-NEGOTIABLE. IF IT IS NON-NEGOTIABLE, EXPLAIN WHY.]

Look for:

- Tools doing similar jobs
- Features I'm paying for in one tool that another tool already includes
- Tools I could downgrade, consolidate, or possibly cancel
- Places where reducing the number of tools would make my business easier to manage

Do not recommend canceling something based on features alone. Consider my actual workflow, integrations, client or team requirements, switching costs, and anything I've marked as non-negotiable.

Give me a KEEP, REVIEW, DOWNGRADE, CONSOLIDATE, or CANCEL recommendation for each tool, explain why, and estimate my potential monthly and annual savings.

If you need more information before making a recommendation, ask me instead of guessing."

The goal isn't to have the fewest tools possible. The goal is to stop paying for things you don't actually need while keeping the tools that make sense for the way you run your business.

And please don't cancel something simply because AI says two platforms have overlapping features. Your workflow matters. So do integrations, clients, contracts, team requirements, and whether moving everything would make you want to throw your laptop out the window.

If this kind of AI prompt is useful to you, I have five more free prompts designed to help you organize different parts of your business. One of them takes this tech-stack audit quite a bit deeper.

The link to get these is in the comments. 👇

And yes, they're also a good little sample of the kind of practical AI work I share inside The Business Backroom. Membership is currently $10/month through September 30, and then the price increases.

“Make it sound like me” is one of those prompts that feels very clear because you know what “me” means. AI does not.Give...
09/22/2026

“Make it sound like me” is one of those prompts that feels very clear because you know what “me” means.

AI does not.

Give it examples.

Not the weird corporate caption you wrote three years ago because you thought being professional required removing your entire personality. Use the posts, emails, or captions that sound like you now.

Then make AI analyze your patterns before you ask it to write.

You will get much closer to your actual voice than you will with a pile of adjectives.

One of the easiest ways to get better results from AI is to stop asking it to do the entire project in one giant prompt....
09/17/2026

One of the easiest ways to get better results from AI is to stop asking it to do the entire project in one giant prompt.

For bigger tasks, break the work into stages. Ask for ideas first, choose the direction you want to take, then have AI draft it. Once you have the draft, review it and decide what needs to change before you move on.

That way, if the final result is bad, you can actually tell what went wrong instead of staring at 900 words of beige oatmeal wondering where your life went off the rails.

Was the idea wrong? Did the structure fall apart? Did it miss your voice? When you work in stages, it’s a whole lot easier to fix the actual problem instead of starting over from scratch.

This works especially well for social content, proposals, emails, client deliverables, or anything else with several moving parts.

09/15/2026

OpenAI announced this week that they're retiring custom GPTs by December 11th. If that means nothing to you yet, it still affects more people than you'd expect, including a tool a lot of virtual assistants use every day.

A custom GPT is basically a mini AI assistant people build inside ChatGPT with their own instructions baked in. I built one called the VA Whisperer a while back so virtual assistants would have somewhere to go with the client questions that don't have a clean answer. Pricing pushback, scope creep, the client who wants "just one more small thing" for the fourth time this month. That kind of stuff.

Right now, OpenAI is moving away from that format entirely and replacing it with plugins. Nothing changes for anyone using the VA Whisperer today. It still works exactly like it always has, and it will keep working until the December cutoff. I'm already testing the new version behind the scenes, and everyone using it now will get clean instructions before anything actually changes on their end.

There's also a Claude version of the VA Whisperer for anyone who prefers Claude over ChatGPT. That one runs on Anthropic's tech, not OpenAI's, so none of this touches it.

I've been paying attention to AI stuff since early 2023, way before it was the thing every VA coach suddenly had an opinion about. Mostly because I got tired of watching VAs get blindsided by changes nobody bothered explaining to them in plain English. Guess this is what that looks like in real time.

If you already own the VA Whisperer, an email with the specifics is headed your way. If you don't, well, now you know it exists, and apparently it took a retirement notice from OpenAI to make that happen. It's linked below if you're curious.

Most people use AI to write more content, but it can also help clean up the parts of your business that quietly eat your...
09/10/2026

Most people use AI to write more content, but it can also help clean up the parts of your business that quietly eat your time.

The duplicate tools. The project-management setup you stopped using. The weekly schedule that looked great on paper and lasted roughly two days. The niche question you keep circling without making a decision.

I created five detailed prompts to help with those exact problems. They make AI ask questions about your business before offering recommendations, which means you get something more useful than the usual generic advice.

The prompts cover your tool stack, workspace templates, work rhythm, niche, and a reusable carousel system.

You do not need to tackle all five at once. Choose the messiest part of your business and begin there.

**Grab all five copy-and-paste prompts from the link in the first comment.**

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