Accounting On It

10/16/2026

𝗪𝗵𝗮𝘁 𝘀𝗵𝗼𝘂𝗹𝗱 𝗜 𝗱𝗼 𝘄𝗶𝘁𝗵 𝗮 𝗰𝘂𝘀𝘁𝗼𝗺𝗲𝗿 𝗶𝗻𝘃𝗼𝗶𝗰𝗲 𝘁𝗵𝗮𝘁 𝗹𝗼𝗼𝗸𝘀 𝗹𝗶𝗸𝗲 𝗶𝘁 𝘄𝗼𝗻'𝘁 𝗴𝗲𝘁 𝗽𝗮𝗶𝗱?

Before writing it off the invoice, look at whether there's still a realistic way to recover some of that money.

Depending on the situation, you could consider:
• Restructuring the balance into a payment arrangement
• Turning the balance into an interest-bearing promissory note
• Factoring the invoice to recover a portion of what you're owed
• Writing off the balance when recovery options have been exhausted

𝗣𝗿𝗼 𝘁𝗶𝗽: Create a system for processing overdue receivables instead of letting them sit on your books indefinitely. Set a regular time to review aging invoices, decide which ones still have a reasonable path to collection, and deal with balances that don't.

𝘞𝘩𝘢𝘵'𝘴 𝘺𝘰𝘶𝘳 𝘤𝘶𝘳𝘳𝘦𝘯𝘵 𝘱𝘳𝘰𝘤𝘦𝘴𝘴 𝘰𝘯𝘤𝘦 𝘢𝘯 𝘪𝘯𝘷𝘰𝘪𝘤𝘦 𝘩𝘪𝘵𝘴 60 𝘰𝘳 90 𝘥𝘢𝘺𝘴 𝘱𝘢𝘴𝘵 𝘥𝘶𝘦?

10/15/2026

𝗪𝗵𝘆 𝗱𝗼𝗲𝘀 𝗺𝘆 𝗯𝘂𝘀𝗶𝗻𝗲𝘀𝘀 𝗹𝗼𝗼𝗸 𝗽𝗿𝗼𝗳𝗶𝘁𝗮𝗯𝗹𝗲 𝘄𝗵𝗲𝗻 𝗺𝘆 𝗯𝗮𝗻𝗸 𝗮𝗰𝗰𝗼𝘂𝗻𝘁 𝘀𝗮𝘆𝘀 𝗼𝘁𝗵𝗲𝗿𝘄𝗶𝘀𝗲?

Your business can show a profit on paper even when you haven't actually collected all of that money from your customers.

If you use accrual-basis accounting, revenue gets recorded when you issue an invoice, not when the customer actually pays you.

That means your Profit & Loss statement can include revenue you haven't collected yet.

So you might see a healthy profit number while a chunk of that money is still sitting in Accounts Receivable.

This is why your P&L and bank balance tell you different things about your business.

Your P&L shows financial performance based on your accounting method. Your bank account shows the cash you actually have available.

If there's a big gap between the two, pull your Accounts Receivable aging report and look at how much of your revenue is tied up in unpaid invoices, especially those that are 90+ days past due.

𝘞𝘩𝘦𝘯 𝘸𝘢𝘴 𝘵𝘩𝘦 𝘭𝘢𝘴𝘵 𝘵𝘪𝘮𝘦 𝘺𝘰𝘶 𝘤𝘩𝘦𝘤𝘬𝘦𝘥 𝘩𝘰𝘸 𝘮𝘶𝘤𝘩 𝘳𝘦𝘷𝘦𝘯𝘶𝘦 𝘪𝘴 𝘵𝘪𝘦𝘥 𝘶𝘱 𝘪𝘯 𝘶𝘯𝘱𝘢𝘪𝘥 𝘪𝘯𝘷𝘰𝘪𝘤𝘦𝘴?
DM us if you want clearer visibility into your true cash position.

10/14/2026

Top financial moves in the last few months of the year...GO

10/13/2026

𝗛𝗼𝘄 𝗺𝘂𝗰𝗵 𝗼𝗳 𝘁𝗵𝗲 𝗺𝗼𝗻𝗲𝘆 𝗺𝘆 𝗰𝘂𝘀𝘁𝗼𝗺𝗲𝗿𝘀 𝗼𝘄𝗲 𝗺𝗲 𝗶𝘀 𝗮𝗰𝘁𝘂𝗮𝗹𝗹𝘆 𝗰𝗼𝗹𝗹𝗲𝗰𝘁𝗶𝗯𝗹𝗲?

Your Accounts Receivable aging report can show you which invoices are getting old enough that you need to take a closer look.

Pull the report and pay attention to invoices that are 90+ days past due.

Then ask:
• Is the customer still communicating with us?
• Is there a realistic path to collecting this balance?
• Are we carrying invoices we already know won't be paid?

You’ll also want to watch your bad debt-to-revenue ratio, which compares the amount you’re not collecting to your total revenue.

If bad debt starts pushing past 𝟭–𝟮% of total revenue, it could point to a bigger problem with how your business handles billing and collections. At that point, it’s worth looking at why invoices aren’t getting paid and whether your collection process needs attention.

If you're not getting clear cash flow visibility from your monthly reports, let’s talk about setting up tight financial controls for your business.

10/12/2026

𝗪𝗵𝗮𝘁 𝘀𝗵𝗼𝘂𝗹𝗱 𝗜 𝗼𝘂𝘁𝘀𝗼𝘂𝗿𝗰𝗲 𝗳𝗶𝗿𝘀𝘁 𝗶𝗻 𝗺𝘆 𝗯𝘂𝘀𝗶𝗻𝗲𝘀𝘀?

If you're looking to offload or outsource work to open up your time (or a key employee's time), start by examining the low-leverage tasks that are preventing revenue growth.

Here are 3 key areas we recommend you look at outsourcing:
1. Bookkeeping
2. Payroll & Tax Compliance
3. Routine Admin and Scheduling Work

Each of these has something in common: they require repetitive maintenance. Doing your own bookkeeping or payroll carries a steep penalty if you mess it up, and zero revenue growth when you do it right. Freeing yourself up from admin work gives you the mental bandwidth to focus on strategizing for your business.

DM us if you want help with #1.

10/09/2026

𝗪𝗵𝗮𝘁 𝗱𝗼𝗲𝘀 𝗺𝘆 𝗽𝗮𝘆𝗿𝗼𝗹𝗹 𝗰𝗹𝗲𝗮𝗿𝗶𝗻𝗴 𝗮𝗰𝗰𝗼𝘂𝗻𝘁 𝘁𝗲𝗹𝗹 𝗺𝗲 𝗮𝗯𝗼𝘂𝘁 𝗺𝘆 𝗯𝗼𝗼𝗸𝘀?

Your payroll clearing account can give you a quick indication that something isn’t matching correctly.

In a clean set of books, that account should return to $0 after each payroll run.

If you see a balance sitting there and growing from one payroll to the next, your payroll processor may be pulling funds that aren’t properly matching the liabilities recorded in your general ledger.

𝘛𝘢𝘬𝘦 𝘢 𝘭𝘰𝘰𝘬 𝘢𝘵 𝘺𝘰𝘶𝘳 𝘱𝘢𝘺𝘳𝘰𝘭𝘭 𝘤𝘭𝘦𝘢𝘳𝘪𝘯𝘨 𝘢𝘤𝘤𝘰𝘶𝘯𝘵. 𝘐𝘴 𝘪𝘵 𝘴𝘪𝘵𝘵𝘪𝘯𝘨 𝘢𝘵 $0 𝘳𝘪𝘨𝘩𝘵 𝘯𝘰𝘸?
𝘈) 𝘠𝘦𝘴
𝘉) 𝘕𝘰
𝘊) 𝘐 𝘩𝘢𝘷𝘦 𝘯𝘰 𝘪𝘥𝘦𝘢

10/08/2026

𝗛𝗼𝘄 𝗰𝗮𝗻 𝗮 𝗯𝗼𝗼𝗸𝗸𝗲𝗲𝗽𝗲𝗿 𝗮𝗰𝘁𝘂𝗮𝗹𝗹𝘆 𝗯𝗲𝗻𝗲𝗳𝗶𝘁 𝗺𝘆 𝗯𝘂𝘀𝗶𝗻𝗲𝘀𝘀?

We can take the day-to-day bookkeeping off your plate so you’re not spending your nights and weekends buried in admin work.

And when you need to decide whether you can afford to hire someone or take an owner’s draw, you’re not digging through spreadsheets or guessing.

Keeping transactions categorized and accounts reconciled is what we do every day. If you’re ready to get that work off your plate, send us a message.

10/07/2026

𝗛𝗼𝘄 𝗱𝗼 𝗜 𝗰𝗵𝗲𝗰𝗸 𝗶𝗳 𝗺𝘆 𝗽𝗮𝘆𝗿𝗼𝗹𝗹 𝗿𝗲𝗽𝗼𝗿𝘁𝘀 𝗮𝗰𝘁𝘂𝗮𝗹𝗹𝘆 𝗺𝗮𝘁𝗰𝗵 𝗺𝘆 𝗯𝗼𝗼𝗸𝘀?

Pull a year-to-date payroll summary and your general ledger report.

Then compare:
• Gross wages: Make sure total gross pay on your payroll summary equals the wage expense accounts in your GL.
• Payroll liabilities: Check that unpaid employee tax withholdings and deductions on your balance sheet match the outstanding balances on your payroll report.
• Employer payroll expenses: Verify that employer-paid taxes (F**A, FUTA, SUTA) and company contributions on your GL match your payroll summary totals.

Also watch for manual checks, voided paychecks, third-party sick pay, or unrecorded fringe benefits. (These are common culprits behind unexpected mismatches.)

If the numbers don’t line up, investigate now. Waiting until year-end leaves you digging through 12 months of historical data right when W-2 deadlines hit.

10/06/2026

𝗛𝗼𝘄 𝗯𝗶𝗴 𝗱𝗼𝗲𝘀 𝗮 𝗯𝘂𝘀𝗶𝗻𝗲𝘀𝘀 𝗮𝗰𝘁𝘂𝗮𝗹𝗹𝘆 𝗻𝗲𝗲𝗱 𝘁𝗼 𝗯𝗲 𝘁𝗼 𝗯𝗲 𝘀𝘂𝗰𝗰𝗲𝘀𝘀𝗳𝘂𝗹?

Turns out, some entrepreneurs are building pretty big businesses with very small teams.

𝘞𝘰𝘶𝘭𝘥 𝘺𝘰𝘶 𝘳𝘢𝘵𝘩𝘦𝘳 𝘨𝘳𝘰𝘸 𝘢 𝘣𝘪𝘨𝘨𝘦𝘳 𝘵𝘦𝘢𝘮 𝘰𝘳 𝘬𝘦𝘦𝘱 𝘺𝘰𝘶𝘳 𝘣𝘶𝘴𝘪𝘯𝘦𝘴𝘴 𝘪𝘯𝘵𝘦𝘯𝘵𝘪𝘰𝘯𝘢𝘭𝘭𝘺 𝘴𝘮𝘢𝘭𝘭?

Inc. 5000 CEOs and workforce experts explain why the fastest-growing companies view AI as a tool to support employees, not cut payroll.

10/05/2026

𝗪𝗵𝗲𝗻 𝘀𝗵𝗼𝘂𝗹𝗱 𝗜 𝗰𝗼𝗹𝗹𝗲𝗰𝘁 𝗮 𝗪-𝟵 𝗳𝗿𝗼𝗺 𝗮 𝗰𝗼𝗻𝘁𝗿𝗮𝗰𝘁𝗼𝗿?

You should collect a signed W-9 while you’re still actively paying the contractor, rather than trying to track them down afterward.

One practical approach you could implement is a no W-9, no check policy once a contractor reaches $500 in payments.

You can also run a year-to-date vendor payment report to see which contractors are getting close to $600 and check whether you already have their W-9s on file.

If you’re finding gaps in your contractor records, don’t wait until year-end to deal with them. DM us 𝗖𝗢𝗡𝗧𝗥𝗔𝗖𝗧𝗢𝗥 and we can help you get everything organized.