Administrative Creative Services

Administrative Creative Services I provide virtual assistance with administrative and creative tasks for small business owners.

It’s my birthday today… and honestly, it feels a little weird sharing. 😅I don’t usually make a big deal about my birthda...
08/05/2025

It’s my birthday today… and honestly, it feels a little weird sharing. 😅

I don’t usually make a big deal about my birthday and it’s very unlike me to post about it. But this year feels different.

I’ve been reflecting on how all of this started.

I didn’t set out to start a business. I just wanted to make a little extra money while being home with my kids.

That’s it. Nothing fancy.

But when I started helping a few therapists, I quickly realized there was such a deep need.

The burnout. The overwhelm. The weight of doing it all.

And suddenly, what started out of necessity turned into something with purpose.
There are some days when I still consider getting a regular 9–5…
But the truth is: I love working from home.
I love being there for my kids and being able to support people who spend their days helping others.

These days, I’m canceling sessions when life happens, onboarding new clients, chasing down insurance claims, and managing wait lists to help keep calendars full!

It’s not glamorous. It’s not loud. But it’s meaningful.
I didn’t become a therapist like I once thought I would…
But in my own quiet way, I’m still making a difference. 💗

And today, I’m allowing myself to celebrate that. 🎉
Here’s to another year of growth, gratitude, and showing up with heart.

Clients canceling at the last minute?Let’s take the stress out of cancellations without feeling guilty or overwhelmed.He...
08/05/2025

Clients canceling at the last minute?
Let’s take the stress out of cancellations without feeling guilty or overwhelmed.

Here’s how:
✅ Don't be afraid to have a cancellation fee
✅Include a clear cancellation policy in your intake paperwork and make sure every client signs it!
✅Include reminders in appointment confirmations
✅Use automated texts or emails from your EHR
✅Delegate last-minute reschedules or cancellations to your Virtual Assistant

Bonus: Have a template ready when your client asks about the late cancellation fee. This will save you time and keep your tone consistent.

You don’t have to handle everything on your own. Let support be part of your practice. 💻

Want a free email template??

Comment "template" and I’ll DM it to you! 📩

Hello August! New Month. New Start. New systems?If last month felt like a scramble, here’s your reminder:You don’t have ...
08/01/2025

Hello August! New Month. New Start. New systems?
If last month felt like a scramble, here’s your reminder:
You don’t have to keep doing it all.

Still behind on insurance claims?
Emails stacking up?
Haven’t onboarded that new client yet?

✨ A new month is the perfect time to reset your routine!

I support therapists with everything from admin to billing, so you can breathe, rest, and get back to doing what you love. Therapy.

Let’s make this month feel lighter. 💗
DM me if you’ve thought about hiring help!








Let’s talk about insurance calls for a second.They’re always on my list… and somehow, they magically roll over to the ne...
07/29/2025

Let’s talk about insurance calls for a second.
They’re always on my list… and somehow, they magically roll over to the next day! 🙃

Why? Because I never know if the phone call will take five minutes or an hour!!
And sometimes I get stuck on that automated maze—pressing buttons, waiting forever, only to get disconnected or hung up on 😩
It’s frustrating. It’s time-consuming. And honestly? It’s just annoying.

But when I finally get it done??

✅ Instant relief
✅ I can move on with the rest of my day
✅ And I get to send that “We got it handled!” email to my client 🎉

So today’s tip:
Start with that task.
The one you've been avoiding!

And if you’re a therapist juggling it all by yourself....progress notes, billing, scheduling and those annoying insurance calls....

You don’t have to do it alone. I can help 💻💗

👇 What’s your “ugh, not today” task?

Drop it below—or DM me if you’re ready to finally hand it off.




07/22/2025

Yep! I get way too excited when my client says:
‘Go ahead and schedule more clients!’ 😍🎉

I love helping therapists grow!
📩 New inquiries? I’m on it.
📝 Intake Forms? Sent.
📅 Schedule? Filling up while they are in session.

That’s the kind of admin support I bring. 💗✨
I’m just a message away if you’re ready to stop doing it all yourself!



Thinking about posting on social media but wondering if it’s actually worth it?Here is why therapists should be showing...
07/21/2025

Thinking about posting on social media but wondering if it’s actually worth it?

Here is why therapists should be showing up online (even if it feels awkward at first ).

💬 Your content doesn’t have to be perfect but it does have to be you. That’s what builds trust. That’s what creates connection. That’s what gets you ideal clients.

Need help figuring out what to post or how to stay consistent?

💌 I help therapists create simple, authentic content strategies that actually fit their energy and schedule.

👉 DM me “SOCIAL” and I’ll send you a few ideas to get started!

Hi Friend!Before the week fills up with sessions, voice messages, emails and all the little things that pull you in a mi...
07/21/2025

Hi Friend!
Before the week fills up with sessions, voice messages, emails and all the little things that pull you in a million directions…
Here are 4 quick things you can do to start off calm, clear, and maybe even a little ahead for once…
1. Review your calendar 📆
Double-check your sessions & meetings. Add in your own non-negotiables: breaks, admin time, a walk, lunch (yes, that’s allowed)
2. Keep the same kind of tasks together.💻
If you're in email mode, knock them out. If you're doing notes, stay in that zone. Jumping around just fries your brain and you don’t need that kind of chaos on a Monday
3. Eat that frog 🐸
Whatever you avoided last week: claims, notes, that one email....tackle that first. You'll feel lighter the rest of the day.

If your to-do list is already overwhelming and it’s only Monday, I see you.
Let’s chat. I help therapists handle the admin behind the scenes so you can breathe easier and focus on what really matters (and maybe even get to yoga class 🧘🏼‍♂️)

👉 DM me or comment "Freebie" and I'll send you my free guide: 5 Admin Tasks to Hand Off Today

06/27/2025

Therapist friends… when was the last time you took a real vacation?
Like—actually unplugged, didn’t check emails, and didn’t worry about your billing, scheduling, or client calls?

If that feels like a distant dream, I get it. You’re holding so much for others—it’s no wonder it’s hard to step away.

💻 That’s where I come in. I’m Angelica, a virtual assistant who supports mental health professionals behind the scenes—so you can take that long-overdue break without guilt or chaos.
I help with:
• Client scheduling & phone/email replies
• Insurance verification & claims follow-up
• Billing & payment tracking
• Intake and onboarding
• Even social media & admin tasks

✨ Imagine coming back to your practice recharged—not playing catch-up.

📩 DM me or click the link in bio to learn how I can support your practice so you can finally take that vacation you deserve.

06/02/2023

Hey there, Facebook fam! Has it really been this long since I posted on this page? 😱 It's JUNE! Yikes!

I've been super busy supporting other small business owners, and this page seems to fall low on the priority list. But you know what? New month, new goals! So hopefully I can change that! 💪

I wanted to take a moment to acknowledge friends and family who have asked, "How is your business going and how can I support you?" 🌟 You guys are the best!

So, today, I thought I would share some tips on how you can support your friends who are starting their entrepreneurial journey!

1️⃣ Spread the word: Let the world know about your friend's business! Share their social media posts, recommend their products or services to friends and family! Your personal endorsement can go a long way in boosting their visibility and attracting new customers.

2️⃣ Engage with their content: Like, comment, and share your friend's posts on social media. Engaging with their content not only shows support but also helps increase their visibility on platforms. It's a simple yet effective way to boost their online presence.

3️⃣ Collaborate: If you have a complementary business or skill set, explore the possibility of collaborating with your friend. By working together, you can leverage each other's strengths and reach new audiences, benefiting both businesses.

4️⃣ Be a cheerleader: Don't underestimate the power of encouragement. Send them words of support, share their milestones, and celebrate their successes. Being a positive cheerleader can make a world of difference!

🤝 Remember, supporting our friends' small businesses goes beyond a simple transaction. It's about fostering a sense of community, lifting each other up, and being there for one another on this entrepreneurial journey.

💙 So let's support our friends who are living their dreams. Together, we can make a real impact and contribute to the success of their small businesses.

Comment below and let me know if you have any other tips or stories of supporting your friends' businesses. Let's keep the conversation going!

It's International Women's Day! Share with your girls to show them you are thinking of them!
03/09/2023

It's International Women's Day!
Share with your girls to show them you are thinking of them!

To have or not to have???Every small business owner needs a website!It is your very own virtual business card.It lets po...
03/01/2023

To have or not to have???
Every small business owner needs a website!
It is your very own virtual business card.
It lets potential clients get to know you.
It gives you visibility and credibility. With the right strategy, it will generate leads for you, eventually leading to business GROWTH!

You can easily build a website yourself! Yes, you can hire someone specifically for but if you have the time and the patience, there are many templates out there that have taken all guesswork out of the equation!

My Tuesday Tip for you is to have a brand board! It will make the whole process a lot faster!


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Phoenix, AZ

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+16024511900

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