The Virtual Office - Bookkeeping & Office Administration

08/01/2021

Happy New year! Times are changing, things are being done differently and more efficiently. There are hundreds of reasons why using a virtual assistant for your business is better, but I'll just list a few:

1. With a VA, you save money as you don’t have to provide office space, furnishings or equipment. Every VA works from their own office environment.

2. With a VA, you don’t have to worry about coordinating work schedules. Simply send off the work to be done with a due date.

3. A client only pays for the actual time a VA spends on completing the task. No money spent on bathroom visits, water cooler chats, or coffee breaks.

4. When hiring a VA, there is no need to pay for fringe benefits like health insurance, vacation pay or employer wage deductions. A Virtual Assistant takes care of all their own overhead costs.

5. In-house staff will probably require training. A VA is already proficient with the latest tools and technology to do the job.

6. As an independent business owner themselves, a VA has the ability to see the bigger picture. Unlike an employee, a VA knows and understands the challenges of running a business.

7. A Virtual Assistant invests in their own business and has the software available to complete projects. A client can save money by not having to use their funds to purchase software for every new project.

8. Commuting is never a problem with a VA. Your work will get completed even during the worst weather. No downtime due to traffic accidents, construction or vehicle emergencies.

9. As each client relationship is protected with a Confidentiality Agreement, you can be confident in the integrity of your VA and don’t need to worry about confidential company information being leaked at the water cooler.

When working out the true costs of hiring an employee versus outsourcing to a Virtual Assistant, a client not only benefits by having a more qualified, more experienced professional on hand, but once the math is done, the VA often comes in at a lower price!

Let us help YOU streamline your business and cut down on costs :)

The VO.

17/12/2020

The pro's of using The Virtual Office? We dont shut down over the holidays!

You can take your holiday knowing that your business is being well run and looked after.

Message us to discuss your operational requirements.

23/11/2020

Its a new week, new challenges, new goals!

We are ready to assist your business and make sure that your administration is run like well oiled machine :)

17/11/2020

Do you need somebody to put administration, bookkeeping, procurement, payments, salaries, wages and general office protocols into place?

Well you have come to the right place, with many years of experience behind us we can help streamline your business and make it run smoothly and efficiently.

Give us a call!

17/11/2020

We offer doing in house work as well as working from our offices. Our clients also have the option of us working on their own computer packages or utilizing ours. Training can also be given on Pastel Sage. This gives our clients the option of controlling how they would like to run their business. Gives us a call for an obligation free quote.

We do things better :)

16/11/2020

Makes sense :)

Imagine this! You hire a person after a 2 month-long search. You spend the first 2 months carefully training him. By the end of the third month, they have learned all the ropes.
But uh- oh, the fourth month they quit. You are back to square one! Frustrating, right? This happens more often in the business world than we think. Well, the good news is that you have a way to get your work done without all these hassles – by hiring a Virtual Assistant!

WHY YOU NEED A VIRTUAL ASSISTANT?
A Virtual Assistant works from a remote location on an hourly contract basis and is skilled and experienced enough to handle all your tasks efficiently. Hiring a Virtual Assistant saves you time, effort and most importantly, a lot of money. Virtual Assistants save the precious money you spend on.

HIRING TALENT
The cost of hiring skilled talent these days is quite high. You need to spend on running recruitment ads, conducting tests & in-person interviews, short-listing candidates and finally getting the right person to join you by offering attractive pay. Hiring a VA, by comparison, is a low-cost affair. All you need to do is check out ads for VAs and pick one with the right skill set and affordable contract rates.

ONBOARDING & TRAINING
Once you hire an employee, you have to continue spending on them to induct them into the workforce and train them on all aspects of the job including role requirements, work culture and ethics. But with VAs you need not spend as much. When you choose Virtual Assistants with the right experience, they can start working on your project right away without having to get acclimatized to your work culture.

PAYMENT FOR UNPRODUCTIVE DAYS
With a regular employee, you are forced to pay for unproductive days like when the employee is on sick leave or paid vacation or maternity breaks. But hire a Virtual Assistant and you need to only pay for the hours that he or she works and not one dollar more!

INSURANCE AND OTHER BENEFITS
To retain an employee, you have to give him a whole package of benefits apart from the salary. Some benefits like health insurance can even be mandatory. Virtual Assistants, if they are part of a firm get their benefits from their employers. But even Freelance VAs don’t expect a client to offer them such regular benefits.

MANAGEMENT AND SUPERVISION
When you choose to hire direct employees, you also need to hire managers to supervise their work. But since VAs work on an hourly contract basis, on specific tasks they can work with minimal supervision. So a VA can work with you directly or maybe through just one intermediary.

OFFICE SET-UP AND INFRASTRUCTURE
If you have a big workforce then you must also have a big office space to accommodate them. With rising commercial property costs, this can take up a big chunk of your operational costs. Apart from the office space you also have to spend on other office infrastructure and supplies. In contrast, a VA uses their own space and equipment and saves these expenses for you.

OFFICE UTILITY BILLS
Setting up an office space is a big one-time expense but paying the electricity, housekeeping, and other utility bills is a continuous drain on your resources. When you engage skilled VAs to do most of your jobs you can hire direct employees only for the most critical jobs and manage your business with a smaller office and minimum bills

RESEARCH ASSISTANCE
Most Virtual Assistants have high skills in market research and bring their research capability to any task that you assign them whether it is handling your social media, managing your travel schedules or other daily administrative tasks. They can find you the best deals and inform you about competitor moves.

16/11/2020

16/11/2020

What we offer:
Full bookkeeping to balance sheet.
Yearly compilation of documents for auditors
VAT/PAYE/SDL returns
Monthly / Weekly payroll
Monthly management reports
Debtors control (Tenants, trade debts etc)
Creditors control
Monthly/weekly cash flow projection
Procurement
Weekly / daily diary management
Filing Service
Organization of office, getting accounting and administration procedures into place.
Month end payments & requisitions’.

If there is a service not listed that your require, please feel free to contact us.. All work can be done on a monthly, weekly or once off basis.