At Chameleon my goal is to assist those who struggle with day-to-day operations rather than focusing on the meatier and more crucial tasks their business needs. I manage my clients businesses with the same dedication as my own. With extensive experience as a self-employed professional, I understand the importance of delivering tasks with precision, positivity, and thoughtful planning. I approach each project with creativity and problem-solving expertise, ensuring that your business needs are met with the highest level of care and commitment. Administrative Support
- General reception & Administration:
- Document Preparation: Prepare, edit, and format documents, reports, presentations, correspondence, policies and procedures.
- CRM Database Management:
- Email Management: Monitor and manage email inbox, prioritising and responding to messages as necessary. Bookkeeping & Financial Management
- Processing of accounts payable & receivable : Handle invoice processing and ensure timely payments of payable and receivable accounts.
- Payroll processing.
- BAS preparation for external accountant submission.
- Expense Reports: Prepare and submit expense reports for the executive, ensuring accuracy and compliance with company policies.
- Budget & Cashflow Tracking: Assist in tracking and managing budgets for events, projects, and departmental expenses.
- Audit Assistance: Assist in the audit process as outlined by auditing body.
- Executive Assistance
- Personal Tasks: Assist with personal tasks for the executive, such as personal appointments, errands, and household management.
- Family Coordination: Coordinate with the executive’s family members for personal or family-related matters.
- Scheduling: Manage the executive’s calendar, schedule appointments, and coordinate meetings.
- Travel Arrangements: Plan and book travel itineraries, including flights, accommodations, and transportation.
- Email Management: Monitor and manage the executive’s email inbox, prioritising and responding to messages as necessary. Meeting Coordination
- Logistics: Arrange meeting rooms, equipment, and any necessary refreshments.
- Agenda Preparation: Prepare agendas for meetings, ensuring all necessary topics are covered.
- Minutes: Take detailed meeting minutes, noting key points, decisions, and action items.
- Follow-Up: Track and follow up on action items from meetings to ensure completion. Project Management
- Project Coordination: Assist in managing projects, including tracking progress, deadlines, and deliverables.
- Research: Conduct research and compile information as needed for projects and decision-making.
- Documentation: Organise and maintain project files and documentation. Event Planning
- Event Coordination: Plan and coordinate company events, meetings, and conferences.
- Logistics Management: Handle all logistical details, including venue selection, catering, and materials preparation.
- Guest Management: Manage guest lists, send invitations, and handle RSVPs. Comms & Marketing
- Website maintenance.
- Social media: set up, maintenance and monitoring, design and scheduling.
- Newsletters: design, creation and distribution of newsletters both email and hard copy.
- Signatures: design and implementation of e-signatures
- Print media: design and creation of print material eg. business cards, flyers, designs, brochures, annual reports, - - Newsletters, etc. Liaising with printers regarding quotes and finalisation of print.
- Logos: creation & design
- Webinar & podcast: creation and management
Office Management
- New Hire Onboarding: Assist in the onboarding process for new employees, including orientation and setup.
- HR assistance: employee welcome packs, ad designs for new positions, creation of job position descriptions, procedures, checklists & policies
- Technology and Systems Management
- Technical Support: Provide basic technical support for office software and equipment.
- System Maintenance: Ensure that office systems and software are up-to-date and functioning properly.
- Training: Train new hires and staff on office systems and software as needed. Strategic Support
- Goal Tracking: Help track the executive’s strategic goals and objectives, ensuring progress is monitored and reported.
- Decision Support: Provide support in decision-making by gathering information, conducting analyses, and preparing summaries.
- Initiative Support: Assist with special initiatives and strategic projects, providing administrative and logistical support.
