24/03/2026
She had to turn the email campaign off.
Not because it wasn’t working. Because it worked too well.
Alana runs enrolments for a Queensland education provider partnering with 80 schools across the state. When she came to us, her team was running everything on spreadsheets and scattered emails. She had tried Salesforce, Zoho, Sugar. All too complicated. None of them built for how education recruitment actually works.
After completing an audit on her current system, we rebuilt everything for her with our student conversion system. Activated her database. Sent an email campaign we had written for her.
Within days the enquiries were coming in faster than her team could handle them.
“We asked you to to switch off the campaign at one stage because we had that much enquiry coming through. I didn’t have the people to manage it.”
That moment told us everything. The marketing was working, demand was there. The system just couldn’t catch it.
We built the automated pipelines. QR codes on flyers that identify the student’s region, send the right application form, and follow up by text and email automatically. Every student tracked in one place. Any team member could see exactly where every student was at, any time.
Queensland Health traineeships went from 138 to 276. Placements doubled.
She told us she would have needed another staff member to manage what the system now handles on its own.
How many enquiries are slipping through the cracks in your team right now?
