31/08/2026
I've had this question from colleagues all around the world in the last few months: What can I do about getting "ambushed"?
Here are two questions to ask that take care of everyone and help them to think it through before knocking on your door.
1. "If we make a time later today for this, what happens?"
This requires them to define the urgency, or not.
Then, gently prompt "Next time, could you think that through before coming to me."
2. "What specifically do you need from me?"
This requires them to define what they need and how it helps the work move forward. "I just want your thoughts" isn't enough, if they can't articulate "I need X so I can Y" then it's not time for you to step in yet. Then gently prompt "Come back to me once you've worked out what you need, I'm glad to help once you have."
Sometimes what they actually need isn't your answer, it's reassurance that they're allowed to decide this themselves. That's not a you problem. That's a clarify-the-approvals-process or add-some-training problem.
Even with those two questions in your pocket, sometimes you just need to be unreachable, in Do Not Disturb mode.
Let colleagues know that when they see you with headphones on, door closed, working in the boardroom, a note taped to the back of your chair or your online calendar blocked out (whatever works for you) then you're out of reach. And that DND needs to be real, you're also not undermining that by checking emails, texts or Teams while it's on.
Let me know if you try any of this, I'm keen to hear how it goes.