Tara Lancaster Virtual Assistant Services Ltd

Tara Lancaster Virtual Assistant Services Ltd Virtual Assistant for Small Business Owners | Behind-the-Scenes Support for Admin & Recruitment Freeing You to Focus on Growth And that's not all!

Streamline Your Workday with My Recruitment and Administrative Expertise! Are you seeking a competent, seriously organised and highly efficient VA? Bringing 27 years recruitment, marketing and administrative experience (within recruitment or other sectors?), here’s how I can help you:

• Recruitment & Staffing Support: Sourcing, screening, scheduling interviews, and onboarding new hires.
• Streaml

ined Workflow: Manage your diary, emails, and data for increased efficiency.
• Social Media Support: Craft stunning documents, presentations, and social media posts.
• Financial Management: Handle invoices, expenses, and provide top-notch customer service.
• Customer Service Support: Answering customer queries, comments allowing for a professional customer experience. As a Virtual Assistant, I offer a wide range of additional tasks to take your to-do list down to zero. Let's discuss how I can customise my services to fit your unique needs. Ready to spend less time on tasks and more time on growth? Let's chat! ➡️ [email protected]

If someone else is replying to your comments, will your business still sound like you?That's one of the first questions ...
02/09/2026

If someone else is replying to your comments, will your business still sound like you?

That's one of the first questions I get asked before handing over any social media support.

And yes, it still can.

We'd agree how your business sounds, what I can reply to, and what comes back to you.

Simple questions? I can help.
Something personal or detailed? I'll flag it for you.

You stay in control of your voice. I just make sure nothing gets missed when your day gets busy.

We all know how "I'll reply to that later" usually goes...

What's stopping you from letting someone help with the easy replies?

05/08/2026

One thing I wish more business owners understood...

Don't wait until you're overwhelmed to ask for help.

By the time emails are piling up and you're working late just to keep up, everything's urgent and twice as hard to fix.

Support isn't about losing control. It's about getting your time back for the work only you can do.

If your to-do list is growing faster than your business, that's the moment to get help. Not the moment after.

👇 Comment "Clarity" if you want to know what that could look like for you.

You've checked into your hotel, unpacked your suitcase and found a nice spot by the pool.You're just starting to relax w...
29/07/2026

You've checked into your hotel, unpacked your suitcase and found a nice spot by the pool.

You're just starting to relax when that little voice pops into your head...

"I wonder if anyone's emailed?"

So out comes the laptop. Your partner rolls their eyes!

You tell them and yourself it'll only be five minutes, but before you know it, you're replying to clients, looking for a document and checking your diary.

Sound familiar?

For a lot of business owners, taking the laptop on holiday feels normal and the safe option. Not because they want to work, but because they're worried about what might happen if they don't.

That's exactly what I help with.

While my clients are away, I keep an eye on the inbox, make sure clients get a response, and keep the admin moving so they can switch off and enjoy their break.

A holiday should be about making memories, not checking emails.

Would you leave your laptop at home... or would it still find its way into your suitcase?

Quick question. If a client asked for a contract, invoice or proposal right now, could you find it in under 30 seconds?I...
22/07/2026

Quick question. If a client asked for a contract, invoice or proposal right now, could you find it in under 30 seconds?

I don't mean "it's on my laptop somewhere.", but actually find it.

Most business owners aren't short on documents. They're short on a system for them. Files get saved wherever there was space, "final" becomes "final final" then "final V4," and five minutes of searching becomes normal.

Swipe through to see what changes when you go from storing documents to properly managing them.

Sound familiar? I help small business owners and recruitment agency owners get their documents (and the rest of their admin) properly sorted.

Send me a message if you want a hand.

How's your inbox looking today? 👀One of the first things I notice when I'm helping a business owner is their inbox. Unre...
17/07/2026

How's your inbox looking today? 👀

One of the first things I notice when I'm helping a business owner is their inbox.

Unread emails sitting there for weeks. Important messages buried under newsletters and reminders.
Follow ups that were meant to happen but got forgotten because life got in the way.

The inbox usually isn't the problem.

It's just a sign that someone is just trying to do everything.

Having spent over 20 years in recruitment before starting this business, I've seen exactly what falls through the cracks when you're too busy to keep on top of the small stuff.

It's never because someone isn't capable, there just aren't enough hours in the day.

Getting organised isn't about being perfect. It's about making your day a little easier so you can focus on the things that matter, your clients, your candidates, growing the business.

This is exactly the kind of thing I help small business owners and recruitment agency owners with.

Now for the question...

How many unread emails have you got?

This is a bit of a delayed post, but last Saturday, myself and my partner completed a walking marathon in aid of Macmill...
19/06/2026

This is a bit of a delayed post, but last Saturday, myself and my partner completed a walking marathon in aid of Macmillan Cancer Support.

I'll admit, I was a little worried beforehand after picking up a slight back injury earlier in the week. There was definitely a moment when we questioned whether it was a good idea that I go ahead!

But I did it.

The weather was kind to us, the atmosphere was brilliant, and despite a few aches and pains along the way, I enjoyed every step... well, almost every step.

I'm still walking a bit stiff. What is it with pain, it just seems to move around your body over the following days!

A huge thank you to everyone who supported, donated, and cheered us on.

If you want to donate to support those suffering with cancer and their families click on the link. https://shorturl.at/yyOXA

Handwritten notes. Repeated questions. Booking details buried in emails.It’s amazing how much time these little things c...
27/05/2026

Handwritten notes. Repeated questions. Booking details buried in emails.

It’s amazing how much time these little things can take up.

Getting organised behind the scenes doesn't just make things feel calmer. It gives you more time to focus on the work that actually brings in the fees.

I've recently been helping a small business owner tidy up the very start of their client process, and sometimes the smallest changes make the biggest difference.

Before, things were a bit “make it up as you go”. Introduction calls were different every time. Notes were handwritten. Booking details went back and forth over email. It worked, but it was taking way more time and mental energy than it needed to.

Now they have one simple call guide with all the right questions in one place, a booking form clients can fill in without the back and forth, and helpful prompts so nothing important gets missed.

The result? Less admin, less repeating themselves, and a much more professional first impression for their clients right from the start.

If you run a small business and your client process is still a bit "figure it out as you go", it might be worth a look at what a few small tweaks could do.

Are your first client steps nicely organised… or are you winging it a bit?

How do you document what your business does without adding another overwhelming task to your list?Ever tried writing a p...
20/05/2026

How do you document what your business does without adding another overwhelming task to your list?

Ever tried writing a process document and thought, "Where do I even start?"
For small business owners, documenting processes can feel like one more job on top of everything else.

But you know it would help.

When you’re juggling clients, emails, and admin, finding time for documentation can seem impossible.

With my years in recruitment and administration I know how quickly these processes pile up and how much damage a missing or undocumented step can do.

Here’s the secret, don’t start with designing a perfect handbook.

Pick one task you do often, like client onboarding or sending confirmations.

Jot down the steps as you go. It doesn’t have to be perfect.

Small bits done consistently beat waiting for the "right" moment.

If documenting your processes is one of those jobs you keep meaning to tackle but never quite get round to, feel free to send me a message.

I’d be happy to share a few simple ways to make it feel much more manageable.

Ever feel like your diary has a mind of its own?An interview moves.A call overruns.Something urgent lands in your inbox ...
13/05/2026

Ever feel like your diary has a mind of its own?

An interview moves.
A call overruns.
Something urgent lands in your inbox and everything shifts again.

Before you know it, the day’s nearly gone and those emails you meant to reply to are still sitting there.

This comes up a lot in recruitment and small business life.

And it’s not just “being busy”. It’s the constant switching that wears you down.
When every space in your diary is filled, even small changes start to cause a knock-on effect.

Replies get delayed.
Follow-ups slip.

The day ends feeling messy rather than productive.
One thing that really helps is not filling every gap.

Even small buffers like 10–15 minutes after calls or between meetings can make a big difference when things change.

Because they always will.

What helps most is having enough structure that you’re not constantly reacting to whatever lands next.

How’s your diary feeling at the moment? More in control, or more like it’s running things for you?

If this sounds familiar, drop me a message and we can have a chat about it.

Does anyone else feel like their systems worked a lot better when their business was quieter? 😅At the start, everything ...
22/04/2026

Does anyone else feel like their systems worked a lot better when their business was quieter? 😅

At the start, everything just felt easier. You knew where things were, your inbox wasn't overflowing, and your diary had you where you needed to be.

Then things picked up, more clients, more emails, more to keep track of. Which is great, but suddenly those same systems are struggling to keep up.

And it's not because they're bad. It's because your business has grown and they just haven't grown with it.

Here's the thing though, most of the time you don't need something new. What you've already got is probably still right for you. It just needs a bit of organising and tweaking so it works for the business you have now.

That's exactly the bit I help with. I'm not here to change everything you're used to, I just help you get things back under control, so your day feels easier again.

If that sounds familiar, drop me a message and let's have a proper chat. 😊

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Chatham

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Monday 9am - 5pm
Tuesday 9am - 5pm
Wednesday 9am - 5pm
Thursday 9am - 5pm
Friday 9am - 5pm

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