27/09/2023
Job Vacancy
Job Title: Office Administrator
Location: Stockton-on-Tees, TS16 0RB
Position Type: Full-time
Job Summary: As an Office Administrator at Icon Plastics Ltd, you will be the backbone of our daily office operations, handling administrative tasks and ensuring a seamless workflow within the organisation. This role is pivotal in maintaining a productive and organised work environment. This position requires excellent organisational skills, attention to detail, and the ability to handle multiple tasks simultaneously.
Key Responsibilities:
1. Administrative Support:
• Manage incoming calls and emails, directing them to the appropriate departments.
• Maintain organised records, including personnel files and contracts.
• Manage office supplies and place orders as needed.
• Ensure the office environment is clean, organised, and conducive to productivity.
2. Communication:
• Serve as a communication bridge between employees and management, addressing inquiries and resolving concerns.
• Draft, edit, and distribute internal and external communications like memos and reports.
• Handle incoming and outgoing mail efficiently.
• Aiding in any queries of the directors
3. Data Entry and Record-Keeping:
• Maintain accurate data entry in spreadsheets, databases, and other relevant systems.
• Uphold the highest standards of confidentiality with sensitive information.
• Proficiently work with ERP software to update and manage information on these systems.
• Receive and process customer purchase orders.
• Create supplier purchase orders and liaise with suppliers.
• Input supplier invoices
4. Financial Support:
• Manage credit card statements
• Manage supplier payments and invoicing.
• Compile data and generate reports for cost analysis.
Requirements:
• Experience in office administration or a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organisational skills with a keen eye for detail.
• Strong verbal and written communication skills.
• Effective problem-solving abilities and a proactive approach.
• Experience with office software and database management is a plus.
Personal qualities:
• Dependable.
• Good organisational skills.
• Computer literate.
• Good Timekeeping skills
• Good communication skills
Benefits:
• Pension
• Training
• 20 days Holiday plus bank holidays
Hours of work:
• Monday – Friday
• 40 Hours per week
How to Apply: Interested candidates are encouraged to send their resumes and cover letters to [email protected]
Icon Plastics Ltd is committed to diversity and equal opportunity employment. We welcome applications from candidates of all backgrounds.
Please note that this job description is intended to provide a general overview of the responsibilities and qualifications for the Office Administrator position at Icon Plastics Ltd. Actual duties and requirements may vary and will be discussed further during the interview process.
