Katie Rodwell Remote Executive Assistant

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Katie Rodwell Remote Executive Assistant Your go to Remote Executive Assistant ✨

Are your project drawings, revisions, and approvals becoming a full-time job? 😅I’ve heard this from clients often, and i...
09/10/2026

Are your project drawings, revisions, and approvals becoming a full-time job? 😅

I’ve heard this from clients often, and it’s time-consuming, but you don’t necessarily need another employee to manage it.

However, having someone to take document control off your plate is a good idea.

If you’re a specialist subcontractor working on projects for main contractors, you’ll know how quickly the paperwork can build up with so many drawings, revisions, RFIs, submittals, approvals, and transmittals (the list could go on).

👉 Thankfully, I can help.

I provide specialist document control support for construction companies and specialist subcontractors, keeping project information organised, up to date, and where it needs to be.

With experience in systems like 4Projects, Asite, Dalux, Autodesk, Construction Cloud, Procore, and Dochosting, I can help whether you need ongoing retainer support or someone to help when things get busy…I can help with things like:

📁 Document registers & filing
📁 Drawing registers
📁 Revision control
📁 Uploading & issuing drawings
📁 Managing incoming documentation
📁 Tracking RFIs and comments
📁 Monitoring approvals
📁Transmittals and document distribution

The best part is that you get experienced support when you need it, without the cost of employing a full-time document controller.

So, if you're a specialist subcontractor supplying drawings and technical information to main contractors, send me a DM and let’s talk about what you need. 🙌

📸 Photography by Siobhan Johns Photography

So you know you desperately need an executive assistant to support your business…but you’re not actually sure what to do...
07/10/2026

So you know you desperately need an executive assistant to support your business…but you’re not actually sure what to do before you start talking to people. ✨

You don’t need to have your whole business organised before reaching out or working with an EA; helping you with that is a part of our job, but you can prep to make it much easier for both of you to start off strong:

🔸Write down what you want help with
It doesn’t need to be a full job description, but if you notice things you’re doing that someone else could take over, write them down.

🔸Work out what needs your approval / sign-off
What can someone manage on their own, and what would you need to sign off no matter what? (This can be harder than it sounds, so sit with it for a bit and be really honest with yourself.)

🔸Get your logins and access organised
Know which platforms they’ll need and how you’ll share access securely, and make sure you can access your logins so they can too.

🔸Think about how you like to communicate
Most EAs will work with you, so whether it's regular meetings, email, WhatsApp, or Slack, agreeing early saves you both unnecessary back-and-forth.

🔸Decide what you want from working with an EA
Make sure you know what you want to get out of working with an EA, so they can help you work towards it and make sure they are applying their energy and time to the right thing.

If you’re still unsure, you can always figure it out together when you start working together. I’ve met clients many times who weren’t sure where to start. We’re always happy to help.

But getting clear on things like this gives the relationship a much better starting point and makes it easier for both of you long term. 💻

Your business could be doing exactly what you want it to do and be as successful as you want it to be…and you can still ...
05/10/2026

Your business could be doing exactly what you want it to do and be as successful as you want it to be…and you can still feel like you’re drowning. 😅

You could be:

🔸Bringing in consistent work
🔸Hitting your targets
🔸Making good money
🔸Growing exactly as you’d hoped

But if you’re also juggling all the admin, chasing deadlines, managing your diary, following everything up and trying to remember every tiny thing on your to-do list all at once, it probably doesn’t feel very successful and can sometimes make you feel like nothing you do is enough (which is a self-told lie btw).

If you’re too busy keeping your head above water with things that you don't need to do in your business, you can’t enjoy what you’ve built.

That doesn’t mean the core of your business needs fixing; it’s very clearly the opposite. It does mean the structure around it needs to change because it’s no longer sustainable for your growth.

That means better systems, better processes and sometimes (most of the time), someone else taking over the things you don’t need to do so you can focus on the things you do need to do.

As an executive assistant, my job is to take care of what's happening behind the scenes so you have more space and energy to run and enjoy the business you’ve poured your soul into.

So if you would finally like to reap the reward of what you’ve built, please get in touch, and I would LOVE to help. 💗 👉 www.katierodwell.com

Hello October! 🍁 Q4 is officially here. No advice from me today, since I've already been talking about the end of the y...
02/10/2026

Hello October! 🍁

Q4 is officially here. No advice from me today, since I've already been talking about the end of the year and Christmas before September ended, and that's the last thing anyone needs on a Friday night.

But I want to know how everyone is feeling about the final quarter of the year. I'm actually feeling pretty good about it and hoping it will be smooth. I will definitely make sure that's the case for clients, because it can get busy. 😅

❓How are you feeling?
❓Ready and raring to go
❓Almost ready?
❓Getting there slowly?
❓What's Q4?

📸 Photography by Siobhan Johns Photography

Are you unintentionally micromanaging your Executive Assistant❓ It can happen, even without meaning to, and more often t...
30/09/2026

Are you unintentionally micromanaging your Executive Assistant❓

It can happen, even without meaning to, and more often than not, there's an underlying reason common among business owners who do this.

🔸 When you’re so used to doing everything yourself, handing things over takes time to get used to, as does releasing control.

The problem is that if you’re still overseeing every tiny detail, you’re not really giving your executive assistant space to support you properly, and that can impact your working relationship. If you’re not sure if this is you, micromanaging can look like:

👉 Constantly asking for updates.

👉 Wanting to approve every small decision.

👉 Giving step-by-step instructions for everything.

It doesn’t necessarily come from a bad place, but over time it can erode trust and make it harder for your EA to do their job and feel satisfied with their work and the support they provide. Instead, why not try

👉 Agree on what actually needs your approval.

👉 Set clear expectations for updates.

👉 Explain the outcome you want, then let them handle the how.

Giving your EA that space helps not only build trust but also make communication easier and instil their confidence- and yours.

In return, your business can move forward; you'll have fewer decisions depending on you, and you get back the time and headspace you hired them for in the first place.

It’s a win-win for everyone. 💗

If your list of behind-the-scenes things you need to get sorted in your business is getting longer and longer toward the...
28/09/2026

If your list of behind-the-scenes things you need to get sorted in your business is getting longer and longer toward the end of the year, I can help. 👏

I work with business owners who need an extra pair of hands to support their day-to-day and handle the jobs they really don’t need to do themselves.

From hospitality to creative businesses to parents in business - I’d love to support you, and my books are open for Q4.

✨ Services include:

Calendar & diary management | Email management | General administration | Travel arrangements | Social media management | Bookkeeping, expenses & invoicing | Document control | Customer care support | Lifestyle & personal admin | Fleet management (insurances, MOTs & repairs) | Event organisation & management

You can mix and match services and choose from any of my retainer packages (or request a custom retainer):

🔹 10 Hours
🔹 15 Hours
🔹 20 Hours

I also offer ad hoc support, but retainers are better if you want someone with you long-term, especially as you prepare for Christmas and check off end-of-year to-do lists.

If you’ve been thinking about working with an Executive Assistant, drop me a message and let’s chat (or visit www.katierodwell.com to learn more about me and what I do). 💗

This week I've talked a little about the Autumn period and Q4, and now here's my latest blog post, which expands on it a...
25/09/2026

This week I've talked a little about the Autumn period and Q4, and now here's my latest blog post, which expands on it and gives you 5 things I recommend every solopreneur do in their business over the next few months. 👏

"It’s also when the end of the year moves to the forefront of everyone’s mind in business, and thoughts of Christmas and planning for the new year take over. So rather than waiting for the December rush, I’ve pulled together five things I think are necessary for a smooth end of year and start to the new year."

Read more here: https://www.katierodwell.com/post/5-things-every-solopreneur-should-do-for-their-business-this-autumn. 🍁

And just like that, it’s Autumn. Happy Equinox! 🍂That also means Q4 is right around the corner (next week), and while th...
23/09/2026

And just like that, it’s Autumn. Happy Equinox! 🍂

That also means Q4 is right around the corner (next week), and while there is still plenty of 2026 left, now is a good time to start getting things sorted before the end-of-year rush begins.

Here are three things I’d recommend focusing on over the next few months:

👉 Put all the important dates in the diary

Get everything in now so you can see everything coming up financially and time-wise, whether it's annual leave, Christmas closures, campaigns, events or deadlines.

👉 Review your Q4 budget

Go through your current budget, any outstanding expenses, planned outgoings, and anything you haven’t used to date, so you know what’s left for Christmas campaigns, events, and, of course, start planning for the new year.

👉 Spend Q4 auditing

Use the next few months to review what’s working in your business, what needs updating and what you don’t need to take into 2027. Look at everything from subscriptions, software and suppliers to contracts and processes.

None of this is overly exciting for most busy business owners, but getting these jobs done now means there’s a lot less to deal with come December and January. 💻

If you need support with this, I’d be happy to help, so feel free to check out my executive assistant services at www.katierodwell.com or get in touch with me via DM.

And don’t worry, there are only a few months until we can circle back in January. 😂

It’s officially that time of year when darker mornings and evenings are creeping in, and it’s better to be prepared than...
21/09/2026

It’s officially that time of year when darker mornings and evenings are creeping in, and it’s better to be prepared than not. 🍁

Less daylight affects your body clock, making mornings feel harder and your energy dip sooner in the evenings when the clocks go back.

There’s also the return of cold and flu season (especially as the kids have only been back at school a few weeks and seem to be picking up everything after the summer holidays).

There's a lot going on at once, and that's without the holiday blues that seem to last longer each year. 😅

So as we head into Autumn within the next few days, here are 5 things I will always recommend to keep your working days productive:

👉 Plan around your most productive hours
If you work better earlier in the day, then protect that time for work that needs more focus and leave the lighter tasks for your energy dips.

👉 Work with the limited daylight you have
If you’re working all day indoors, schedule a walk or lunch away from your desk, or even 10 minutes outside, to make sure you get at least some daylight.

👉 Give yourself a head start on deadlines
Cold and flu season means things can change quickly. Try to give yourself space for deadlines where you can, or move them as soon as you can if you can’t meet them.

👉 Batch the smaller jobs
Batch things like emails, sign-offs, expenses, repetitive tasks, and admin to free up time for larger tasks that need more focus.

👉 Look at your week in advance
As always, I recommend checking your week ahead of time so you know your busy days and what you need to do to make them run smoothly.

You can’t do much about the changing seasons, but you can make sure that the way you work works for you and your body.

As an executive assistant, my job is to support my clients wherever I can, including when productivity feels like a losing battle.

If that’s the kind of support you need, whether it’s to take over admin, manage your inbox and your calendar or anything else related to the running of your business, please do get in touch or visit www.katierodwell.com 💻

📸 Photography by Siobhan Johns Photography

It’s honestly a dream to have someone beside you in business who can say Leave it with me, and you know you can trust th...
18/09/2026

It’s honestly a dream to have someone beside you in business who can say Leave it with me, and you know you can trust they’ll get it done. 😍

When you’re running a business, you already have enough to keep your attention and your time.

So having someone there who knows your preferences and knows what needs to be done to make the call or finish the job without running every detail past you makes ALL the difference. ✨

The longer I work with someone, the more I learn how they think, what matters to them and where they’re just happy for me to get on with things.

That means less time spent sitting around waiting for things, fewer unnecessary back-and-forths, and, most importantly, more space for them to focus on their zone of genius AND the parts of their business that need them.

That’s also one of the points in working with someone I love the most, because that’s when you know your working relationship has reached a point of success, and your support is doing what it’s supposed to - making your client’s lives and jobs easier.

I have some spaces throughout autumn and beyond, so if you’re looking for executive assistant support for your business, please get in touch via DM or www.katierodwell.com, and I’d love to chat. 💗

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