15/11/2020
Office Manager – Vale of White Horse area
Bluestone Planning is looking to expand its team to include a part time / full time flexible office manager role (hours to be agreed).
Job Description
The successful candidate will take on a diverse role supporting a dynamic creative team with office
management, HR, secretarial, quality assurance and financial duties. The duties will include:
General
Ensuring smooth running of the office on a day to day basis and welcoming clients
Support senior members of the team
Archive management
Answering the phone, organising, and scheduling meetings/appointments.
Dealing with new business enquiries on the telephone and via email.
Ordering all company stationery (business cards, headed paper etc) and other items required for
business purposes
Company marketing: Website updates - liaising with SEO company on updates to the website.
Office IT: liaise with IT support to resolve any issues.
Organising insurance for the office (annually)
Review office contracts such as phones and photocopier to ensure best deal.
Financial
All financial aspects of Partnership (in liaison with accountants) including monthly and annual payroll,
PAYE/NI, pensions, student loans, invoicing, VAT, credit control
Managing expenses claims / recharging expenses and invoicing clients
Management and maintenance of all data on the Partnership’s bespoke CRM system (called ‘Scoro’
which records timesheet / invoicing / project details / contact information / expenses / storage of
electronic project documentation). This system is used to produce invoices and financial reports.
Preparation of monthly and quarterly financial reports
Quality Assurance
Maintenance of the company’s quality assurance manual (we are ISO UKAS accredited 9001, 14001
and 18001)
Maintenance of the company’s staff manual
Human Resources
HR support in the office. This includes: collating information for employment contracts/running
payroll/keeping a record of staff holidays and monitoring sick days.
Overseeing recruitment of new staff and dealing with administration / induction of new starters;
managing leavers
Skills Required
Excellent interpersonal, written and spoken skills
Experienced in use of MS Office and other packages
Organisational skills
Ability to prioritise work effectively
Benefits include:
Flexible schedule
Access to company healthcare scheme
COVID-19 considerations:
The above will normally require working from an office base. However during COVID lockdown staff are
working from home.
To apply please send through your CV and a covering email setting out a brief description of your
relevant qualifications, experience and career expectations to us at this address:
[email protected]
