27/03/2026
Heads up, employers — a change is coming that’s easy to overlook but hard to ignore 👇
From 6 April 2026, the rules around holiday pay record keeping are tightening up.
This isn’t just a tweak… it means you’ll need to start keeping clear, detailed records for every employee, including:
⛱️ Types of annual leave taken
⛱️ Any leave carried into the next year
⛱️ How holiday pay has been calculated (and what counts as “normal pay”)
⛱️ Any payments made instead of leave
And here’s the kicker — those records need to be kept for 6 years.
For a lot of businesses, this is new ground. It adds another layer of admin, especially if:
➡️ Your workforce has irregular hours
➡️ Pay isn’t straightforward (think overtime, commission, etc.)
➡️ Your systems aren’t set up to track this level of detail
Ignore it, and you could be facing more than just a compliance issue…
⚠️ It’s a criminal offence, with financial penalties attached.
Now’s the time to get ahead of it:
✔️ Sense-check your current processes
✔️ Spot what’s missing
✔️ Put clear responsibility in place
✔️ Explore tools or systems that can take the pressure off
We’re working through what this means in practice and supporting employers to get everything lined up properly.
If this is already on your radar (or now firmly is 😅), feel free to reach out.
And yes… this might be one of those “extra coffee required” kind of updates ☕