01/08/2021
Secretary / Personal Assistant to the Executive Director
Sense of Life is a psychosocial solutions provider that supports individuals and enterprises/organizations targeting a holistic and integrated approach to boost productivity, competitiveness and well-being. We strongly believe the building of individuals will support enterprises/organizations finally the country at large. Internal happiness is generated by the sound physical health and the psychosocial wellbeing. The central approach of Sense of Life focuses on building and strengthening the nexus of the individual self, the work environment and the social environment to optimize and create value addition for individuals and companies. Understanding oneself, built on dignity and self-esteem and setting life goals with a focus on balanced life is the direction we lead people towards a satisfying life.
We are looking for a Secretary/ Personal Assistant to support the executive director to roll out his functions organized and professional manner.
Roles & Responsibilities
• Reporting to executive director and performing secretarial duties
• Answer phone calls and redirect them when necessary
• Arranging and scheduling appointments, meetings, and events
• Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings
• Prepare and disseminate correspondence, memos, and forms
• Processing, typing, editing, and formatting reports and documents
• Develop and maintain a filing system
• File and update contact information of employees, customers, suppliers, and external partners
• Monitoring office supplies and order replacements
• Document expenses and hand in reports
Qualifications & Experience
• High School Diploma or GED
• Formal qualification in office administration, secretarial work, or related training
• 3-5 years’ work experience as a Secretary or Administrative Assistant
• Excellent communication skills in both written and spoken English, Sinhala
• Strong IT skills are a must. (Email, Internet, MS Office, etc.)
• Time management skills, including the ability to efficiently multitask when necessary
• Exceptional filing, recordkeeping, and organizational skills
• Working knowledge of printers, copiers, scanners, and fax machines
• Proficiency in appointment scheduling and call forwarding systems
• Ability to correspond independently
• Ability to follow confidentiality guidelines
• Ability to liaise internally and externally on administrative matters
• Team player with a pleasing personality
• Professional manner and strong ethical code
• Living within close travelling distance to Colombo is preferred
Email your resume with a letter of motivation with two non-related referees to [email hidden] on or before 14.08.2021
Sense of Life SL (Pvt) Ltd No 36, Pagoda Road, Nugegoda.
Visit https://www.senseoflife.lk for more information.
