05/11/2014
(Thanks to Mary Payonk)
After court reporter writes on their machine for a day, they have a raw, unedited, unproofread file. The reporter can then (1) read their own work or (2) send that text file to what we call a scopist. Using a scopist enables the reporter to take other work, generate another file, while the scopist is working on the first file. After the scopist is finished going through the file, usually in a few days, the reporter goes through it to ensure that the scopist got it all right. With the use of audio sync, the scopist can quickly and easily double check the reporter's writing by pressing a key that will play the audio behind the text. After the file has been scoped and checked by the reporter, it will be proofread, then again returned to the reporter. All this takes time. Now, certain assignments, usually involving a boatload of money or very high-end, complex expert testimony, are requested for immediate delivery. That means that the scoping, review, proofreading, review process must be done in a matter of minutes during the day because at the very end of the day, the client will be standing over the reporter's shoulder, looking at their watch and tapping their toe in breathless anticipation of receiving the final scoped, proofed, perfect transcript. Nowadays, court reporting software allows simultaneous scoping of that raw file as the reporter is writing, but immediate delivery does NOT allow the reporter the luxury of a word-by-word review of the file, which can exceed 300 pages on one day. The reporter must rely on their scopist to use the reporter's notes as well as that audio sync to get it right. There's absolutely no time to throw spelling questions or research back to the reporter. Names, technical terms, and other case-specific spellings need to be handled in a way the reporter can quickly check and approve, and the best way to do that is by getting it right the first time. The reporter will of course make every effort to prepare for the case and get spellings as they come up, but research cannot be dumped back into the reporter's lap. Because of all this (and more), scoping for immediate delivery of a transcript is most effectively done by the absolute BEST and SMARTEST scopists available who can not only work quickly and efficiently within the software but who possess all the tools necessary to return a final transcript with minimal corrections and changes needing to be made by the reporter. There's that toe-tapping sound again ...