Virtual Coastie - Tradie Admin Support

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Virtual Coastie - Tradie Admin Support Message today to see how we make it easier for tradies like you! Just pay for the hours you need.

Helping you master Fergus Job Management and handle admin, so you can focus on what you do best. 🦺

With Virtual Coastie in your corner, get your evenings back and keep the cash flowing. Let Virtual Coastie give you back your precious time by doing the stuff you are too busy to do or just can't stand.

👍 Entering supplier invoices
👍 Customer invoicing
👍 Debt Collecting
👍 Payroll
👍 Bank Reconciliations
👍 Scheduling Jobs
👍 Calling customers back
👍 Following up on quotes
👍 Reconciling supplier statements
👍 Health & Safety Systems & Documentation

Do you have a long list of one-day when projects, that you never seem to get to? I can help with your one-off projects too.

👍 Fix your Customer statements
👍 Update your Training Register
👍 Book in staff training
👍 Staff Christmas Party

Taking on new staff can be really time-consuming and expensive but outsourcing your business support needs can be a lot more cost-effective as you don't have to worry about the overheads like annual leave, sick pay, or even the computer. Focus on working on your business and growing it into the business you want it to be! Flick me a message, call +64 21 58 52 57, or email [email protected] to arrange a free no-obligation 30-minute chat.

"Our accountant recommended Virtual Coastie and we tried it and we never regretted it. Amanda is absolutely reliable, sh...
15/10/2026

"Our accountant recommended Virtual Coastie and we tried it and we never regretted it. Amanda is absolutely reliable, she works with very high accuracy and is efficient. She loves challenges and can handle new jobs with no hesitation. I am pretty sure nobody will be disappointed with the work from Virtual Coastie."

Walter Kuch
Uzin Utz South Pacific Ltd

☕ 𝗟𝗲𝘁’𝘀 𝗵𝗮𝘃𝗲 𝗮 𝗩𝗶𝗿𝘁𝘂𝗮𝗹 𝗦𝗺𝗼𝗸𝗼.I spend a lot of time talking to tradie business owners, and one thing is pretty clear...Ru...
12/10/2026

☕ 𝗟𝗲𝘁’𝘀 𝗵𝗮𝘃𝗲 𝗮 𝗩𝗶𝗿𝘁𝘂𝗮𝗹 𝗦𝗺𝗼𝗸𝗼.

I spend a lot of time talking to tradie business owners, and one thing is pretty clear...

Running a growing trades business takes more than one good person in your corner.

You might need an accountant who actually understands trades.

A lawyer who gets small business.

A business coach who knows the realities of running a team on the tools.

Or someone who can sort your marketing, HR, H&S or IT without making it unnecessarily complicated.

I’d love to know more of those people.

At Virtual Coastie, we look after the admin, bookkeeping, Fergus and job management systems, processes and automation.

So I’m keen to connect with other specialists who work with trade businesses but stay in their own lane.

Not for some awkward networking pitch.

I want to know what you’re bloody good at, who your ideal client is, and when I should be saying to one of our clients:

“You need to talk to this person.”

And you’ll get to know exactly when Virtual Coastie might be the right fit for someone in your world too.

So grab a cuppa and let’s have a 30-minute Virtual Smoko. ☕

👇 Booking link is in the comments.

In a growth phase? Simon recommends Virtual Coastie for anyone needing support with systemisation and handling extra wor...
08/10/2026

In a growth phase? Simon recommends Virtual Coastie for anyone needing support with systemisation and handling extra workload.

See the full testimonial on our website.

02/10/2026

Hey everyone! Just dropped a new tutorial video on how to breeze through timesheet entries using the Fergus Go app! 📱

Jump into the app with me from the home screen straight to the timesheet tab. We're talking easy scrolling to check your weekly hours – perfect for when your payroll person's asking where your time went! Plus, I'll show you how to use the weekly summary to spot any gaps in your hours. So if you're ever missing Wednesday's hours, no sweat! Just dive back in, select the job, and punch in your time. It's that simple!

Stay ahead of the game and keep your workweek smooth with Fergus Go! ⏱️

"

"She wasn't afraid to hold us accountable..." 👊Here's the thing about growing a business.Sometimes you don't need anothe...
01/10/2026

"She wasn't afraid to hold us accountable..." 👊

Here's the thing about growing a business.

Sometimes you don't need another app.
You don't need another spreadsheet.
And you definitely don't need another YouTube video.

Sometimes you need someone who'll ask the hard questions, challenge your thinking, and hold you accountable to the goals you've set for yourself.

Because real growth happens when action follows intention.

One of the things I'm most proud of is that we don't just help our clients implement systems. We help them follow through.

That means having honest conversations.
That means tackling the things you've been putting off.
And sometimes that means hearing what you need to hear, not what you want to hear.

The team at We Do Landscaping have done an incredible job embracing change, improving their systems, and continuing to push forward.

Thanks for trusting us to be part of the journey, Jayden. We're excited to see what comes next. 🚀

If you're ready for someone in your corner who'll support you, challenge you, and help you get results, let's have a chat.

Book a discovery call 👉

This is exactly why we do what we do.Helping tradies feel less stressed, more in control, and finally on top of their bu...
01/10/2026

This is exactly why we do what we do.

Helping tradies feel less stressed, more in control, and finally on top of their business never gets old.

If you’re feeling overwhelmed with admin or your systems aren’t quite cutting it, it might be time to get some proper support behind you.

30/09/2026

You didn’t start your trades business to sit behind a desk, did you?

Most tradies kick things off to get on the tools, build something solid, and have a bit of freedom — not to drown in quotes, invoices, and paperwork.

If that sounds like you, we’ve got your back 👊

At 𝗩𝗶𝗿𝘁𝘂𝗮𝗹 𝗖𝗼𝗮𝘀𝘁𝗶𝗲, we’re 𝗦𝗶𝗹𝘃𝗲𝗿 𝗖𝗲𝗿𝘁𝗶𝗳𝗶𝗲𝗱 𝗙𝗲𝗿𝗴𝘂𝘀 𝗣𝗮𝗿𝘁𝗻𝗲𝗿𝘀, helping tradies like you get systems sorted so you can spend less time on admin and more time doing what you actually enjoy.

💬 Ready to get your evenings back?
Book a free discovery call and let’s get you sorted 👉 https://calendly.com/virtualcoastie/30min

✨ 𝗖𝗹𝗶𝗲𝗻𝘁 𝗟𝗼𝘃𝗲 ✨“Amanda at Virtual Coastie is amazing! 𝗦𝗵𝗲’𝘀 𝗯𝗲𝗲𝗻 𝘀𝘂𝗰𝗵 𝗮 𝘀𝘁𝗲𝗮𝗱𝘆 𝘀𝘂𝗽𝗽𝗼𝗿𝘁 𝗯𝗲𝗵𝗶𝗻𝗱 𝘁𝗵𝗲 𝘀𝗰𝗲𝗻𝗲𝘀. Super reliable...
25/09/2026

✨ 𝗖𝗹𝗶𝗲𝗻𝘁 𝗟𝗼𝘃𝗲 ✨

“Amanda at Virtual Coastie is amazing! 𝗦𝗵𝗲’𝘀 𝗯𝗲𝗲𝗻 𝘀𝘂𝗰𝗵 𝗮 𝘀𝘁𝗲𝗮𝗱𝘆 𝘀𝘂𝗽𝗽𝗼𝗿𝘁 𝗯𝗲𝗵𝗶𝗻𝗱 𝘁𝗵𝗲 𝘀𝗰𝗲𝗻𝗲𝘀. Super reliable, efficient, and just gets things sorted without any drama. I really appreciate how easy she is to communicate with and how she just gets business life. Having her in my corner has made such a difference, especially when things get busy. Couldn’t recommend her more!”

Running a busy trades business is full-on — and the last thing you need is admin drama. That’s where we come in.

We help tradies like Gaby from Pink Plumbing streamline the chaos and stay on top of the day-to-day, so they can focus on what they do best 💪

If you’re feeling buried or just need someone solid in your corner, we’d love to chat.
📞 DM me or head to our website to book a discovery call.

23/09/2026

Want to win an industry award? Stop making claims. Start proving them. 🏆

One of the biggest mistakes you can make in an award application is being too vague.

“We’ve improved.”
“Our customers love us.”
“We’ve got a great team.”
“We’ve grown.”

Great. But prove it.

How much have you improved?
What were your numbers before vs now?
What are your customers actually saying in their reviews?
How has your team grown or changed?
What measurable difference have you made?

The judges don’t know your business like you do. You need to show them the evidence that tells the story.

And here’s the cool part — even if you don’t walk away with the trophy, putting an award application together forces you to stop and look at just how bloody far you’ve come.

🎧 I’m sharing more of what I’ve learnt about entering (and winning!) industry awards in the latest episode of the Hey Tradies Podcast.

Save this for your next award application — because “we’re bloody good at what we do” probably isn’t going to cut it with the judges. 😉

Address

1353 Whangaparaoa Road
Auckland
0930

Opening Hours

Monday 9:30am - 2:30pm
Wednesday 9:30am - 2:30pm
Thursday 9:30am - 2:30pm

Telephone

+6421585257

Website

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