02/02/2023
We are hiring for a Senior Contract Specialist! Please see below for description:
Job Description:
DCExcel is accepting online applications for the position of Contracts Specialist (based in Manila, Philippines). This key position is designed to leverage our client's growing market share and the desire to optimise our performance.
This position works closely with (Head Office in Perth Australia) business partners and contracting team, as well as their Suppliers - to efficiently develop contracts that maximize value in alignment with Integrated's contracting risk philosophy, policies & procedures.
Collaborating directly with business partners and contracting teams to deliver the overall contracting strategy while contracting for materials and services as per business unit needs.
This position shares in the drafting and negotiating of contracts, performs amendments, assists business partners in drafting scope of works, manages communications with suppliers, and perform other post award contracting activities.
This position requires a strong internal customer focus, strategic and analytical thinking, and ability to work and communicate effectively with business partners and stakeholders.
It also requires the ability to proactively negotiate - Win -Win solutions to maximum margin retention and DIFOT performance.
Responsibilities for this position may include but are not limited to:
Support the development and ex*****on of the business unit contracting plan in collaboration with Management and Contracting teams and other business partners.
Assist business unit on unplanned contract requests and Tenders
Act as subject matter expert on pre-award contracting and post award contract management processes
Responsible for supplier due diligence process for contracts.
Assist business partners in drafting scope of works and reviews scope of work to mitigate risk/address gaps.
Perform contract analysis to prepare contract negotiation strategy with guidance from other business partners
Administers post-award contract management activities.
Mentor/coach less experienced contracting professionals on processes, required documentation, and best practices.
Assists in developing contracting processes and/or assists in periodic reviews of contracting procedure and in establishing key business process improvements
Serves as a point of contact for both internal customers and suppliers regarding contractual issues on assigned contracts
Proficient in eProcurement systems like Smart by GEP/Ariba and contacts appropriate team to timely resolve system, supplier, or other issues.
Demonstrates a broad level of understanding of P/SCM discipline and objectives.
Supports the implementation of new processes or technologies as appropriate.
Ensures all compliance and internal controls are administered without exception and implements all audit requirements and recommendations.
Required Qualifications:
BA/BS in Supply Chain Management, Business Administration, Engineering, or Finance/Economics
At least 6-8 years of combined work-related experience in sourcing, RFX management, contract formulation, commercial negotiations, post award contract management
In lieu of educational requirements, a minimum of 8 years of combined work-related experience in sourcing, category management, contracting, commercial negotiation, post award contract management
Demonstrated proficiency in leading contract negotiations with suppliers and completion of appropriate technical and commercial analysis to procure a variety of services at the best overall conditions
Strong analytical and critical thinking skills
Ability to communicate and influence all levels of personnel (including senior management)
Ability to use communication and presentation skills to problem solve, convey concepts and objectives, negotiate, and build rapport with team members and clients/customers.
Proficient in using Smart by GEP/Ariba, MS Excel, MS Word, and MS Powerpoint to support contracting activities
Duties and Responsibities:
Experience working in Industrial Consumable Supply businesses, Mining, Oil & Gas Industry or Large scale Manufacturing, or any other industry with similar business processes
Prior experience with P2P processes supporting business units.
Ability to work effectively and cooperatively with a diverse team of coworkers, contractors, and internal and external customers while managing ambiguity
Proficient contracting skills for IT services like cloud services, SaaS, PaaS, cyber security, mobile application development, etc a big plus.
Proficient contracting skills for engineering services, professional services, logistics, marketing, plant maintenance and operations, etc.
Critical Selection Criteria:
Contract formulation, administration, and negotiation experience: Demonstrated experience in pre and post award contracting processes.
Fluency with Legal Terms & Conditions, stakeholder engagement, and commercial negotiations. Demonstrated ability to collaborate in the development of contracting strategies across near and long-term milestone time horizons.
Effective with contracting issue resolution by coordinating joint efforts between legal, suppliers and affected business partners.
People Skill and Teamwork:
Strong oral and written communication skills, and ability to work effectively in a multi-discipline environment.
Demonstrated ability to work effectively and collaboratively within a team environment to build consensus and negotiate win-win solutions with suppliers.
Good organizational skills.
Business acumen and critical thinking:
Ability to use business knowledge and critical thinking skills to work with ambiguity and make effective business decisions.
P/SCM systems and tools knowledge: Proficient in Smart by GEP/Ariba to manage contracts and perform sourcing activities.
Able to perform contract analysis (spend analysis, price benchmarking, etc.) using MS Excel. Proficient in using MS Office to effectively track T&Cs changes/agreements.
Use MS Powerpoint to build decision support packages.
Open to adapt to and learn new systems and tools.
