11/01/2021
Duties and responsibilities
• Receive, interview and direct visitors accordingly
• Prepare letters and various documents
• Handle confidential and sensitive information
• Ensure that working tools are in good order and the working environment is well maintained.
• Receive and make telephone calls
• Maintain a register detailing records for incoming and outgoing mails and files
• Communicate information by typing, sending and receiving emails/faxes
• Keep diaries of events and make appointments for and on behalf of the designated officer
• Organize and follow upon travel and related logistics for meetings, field visits and any other programmes
• Process, file, sort and retrieve information and
• Perform any other related duties assigned by the supervisor
Key Competencies required:
Excellent communication skills in English and Swahili both speaking and writing
Reporting skills
Scheduling
Supply management
Microsoft office skills
Professionalism, confidentiality, and organization
Travel logistics
Typing
