The company provides secure document scanning services for any size or type of document. Storing documents is an ever growing problem for businesses, on site storage is limited; warehouse storage space can be extremely expensive and inefficient whilst retrieving and re-storing documents can take days and incur extra expense. Our document solutions can provide an efficient and simple way to store a
nd retrieve your documents whilst reducing cost and freeing up office space. No matter how small or how large your project, Royal Business Centre can offer the right solution. Each of our clients is unique we tailor our service to cater for those needs. Our service is driven by you, we listen to your requirements and we find the right solution for you. We provide document scanning solutions for both Private and public sector businesses. The company provides a 100% quality checking service with bespoke audit trail software, setting us apart from any other bureau. Once scanned, your documents are reviewed by our dedicated quality checking team. What can we scan? Our document scanning services can handle every document type from business cards and receipts, through A4 & A3. Scanning can be in Black & white, Greyscale, Automatic Colour Recognition or Full Colour at a range or resolutions. The bureau is set up to provide bulk document scanning services, with the capacity of capturing over 3 million images each month. Document retrieval service
Should you require one of your files urgently whilst they are undergoing the scanning process, you can call or email our dedicated retrievals team and they will locate, scan and email your file within six hours or return the physical file next day if required. Our personal touch
Providing our customers with peace of mind is a priority for us, that’s why we never use third party couriers – we personally collect and return your documentation to ensure that we never leave your paperwork or data in the wrong hands. Cloud
What if you are out of the office and the files you need are on the PC in your office? – No problem. Using our cloud solution – Box, files are stored online so that you can access them from anywhere, anytime, on any device. Box can store all kinds of files online and they can then be arranged into folders just like on your desktop. Box makes it simple to share files internally and with external partners and clients, from a single vendor to an entire department at a partner organization. Secure sharing
sharing sensitive materials is always a cause for concern, Box’s robust permission options and reporting capabilities give you control over your content, you will always know when anyone downloads, edits or uploads a file. Box also makes it extremely easy to upload and organize all your files – client files, photos & spreadsheets – all in just a few clicks. What about security? The bureau is combined with a secure document storage and shredding facility. Documents are:
• Checked in using barcode technology
• Stored in an argon gas protected area
• Protected by VESDA early fire detection alert systems, G4S security, biometric finger print entry and water detection systems
• Accessed only by Disclosure checked employees
The moment your documents are collected for scanning an audit trail is created. This audit trail is updated at every stage of the process. Tracking is via bar code identifiers which are assigned to each file or box. Index Data
Documents will be indexed according to your needs. From the simplest requirement through to capturing complex financial data from invoices our Indexing Team are quick and accurate. The resulting data can be used to name the image files or supplied in a format suitable for import directly into your systems or our encrypted cloud service cloud Box. Onsite Document Scanning
Thinking of scanning your documents, but don’t want your information to be taken off your site? Royal Business’s secure onsite document scanning service is the solution for you. This onsite scanning service is ideal for businesses who deal with highly confidential paperwork, which cannot be taken off site. Our professional team can advise you on the best scanning solution for your company and how to digitally index your documents. Royal Business provides a secure compliant service, accredited for Information Security and Quality
Management Systems. Our Onsite Document Scanning Process
• The team will advise you on how to set up an onsite document scanning bureau at your premises
• We train your staff to prepare your documents for scanning or provide this
service for you.
• We will bring the scanners and our experienced team to your premises
• Whilst on-site our friendly staff will assess your requirements and provide
recommendations for your future scanning needs.
• Get recommendations for your future scanning requirements
Collection & Cataloguing
As part of our document solutions service, we can provide a team of experienced operatives to visit your site(s) to catalogue and box up your documents prior to transporting to our secure facilities for processing. Our team can work autonomously or assist your employees to lessen the burden of the packing and cataloguing process providing you with a complete and accurate inventory at the end of the process. No matter what your business size or sector, or where you are based in Uganda, we have our own fleet of vehicles and trusted drivers who can securely collect documents from any private or public sector organization. Want to track your files and business documents following collection? No problem, our vehicles use state of the art tracking technology.
