07/09/2020
Growing accounting firm seeks a versatile, quick learning admin assistant to work mainly remotely, but at times, onsite in our Elgin office (90 and Rt 31) in a part-time role (approximately 10-15 hours per week). The ideal candidate wants to excel in their own life and is looking for a long-term commitment. You will be supporting our CFO, Office Manager, and our accounting team performing administrative functions and your success in this role will provide the opportunity for growth in hours, and responsibility.
Responsibilities will include document/electronic file maintenance, communication between team members, coordinating client and networking appointments, managing vendor relationships, light internal billing/bookkeeping, and maintaining office supplies, equipment, and company databases. You will be working with a dynamic team and a supportive leader in an environment that values your contribution to our clients and our firm.
Top-notch candidates will demonstrate above-average PC skills (Windows, Microsoft Office 365 Suite, and a variety of other current software), a flexible, cheerful disposition, and awesome problem-solving abilities. You will have a desire to continually learn new skills and a friendly, slightly outgoing personality will help to propel you to success within our organization.
Essential Requirements:
Effective communication, both written and verbal are a must.
Ability to master new software applications quickly. Some of the applications we use on a regular basis include Microsoft Word, OneNote, and Excel, Google Calendar, Freshbooks, QuickBooks Online, ProConnect Tax Online, and ADP.
Top-notch customer service attitude – demonstrating courtesy, promptness, and timeliness.
Strong organizational skills, ability to prioritize tasks, and document procedures.
Accuracy and attention to detail.
Reliable and motivated self-starter.
Able to operate under pressure and meet deadlines.
Must possess excellent time/schedule management and follow-up skills.
Preferred Qualifications (a Plus but not required):
Minimum of 2 years experience as an administrative assistant to a busy executive
College-level business/marketing/accounting coursework
Researching and IT troubleshooting skills.
To Apply:
Send a unique cover letter with your resume. In your cover letter, tell us five things in no longer than 1 page:
The hours and days you can work. We work in the range of 8 am – 5 pm M-F
Describe your pertinent experience AND successful projects/resolutions. We care as much about how you handled damage control as grades or education.
Explain any customer service experience you’ve had, or let us know if you have not had any.
Highlight what is the most exciting or rewarding aspect of the role of Office Coordinator / Administrative Assistant and what most appeals to you about this job posting.
Your wage requirements.
Please be sure to read the application instructions carefully – in our company, attention to detail and the ability to go the extra mile are rewarded.
Job Type: Part-time
Pay: $12.00 - $16.00 per hour
