The File Depot - Twin Cities South

The File Depot - Twin Cities South A records management company providing document storage, scanning, organization & sercure shredding in a HIPAA compliant warehouse in Bloomington

The File Depot – Twin Cities South is part of a national full service Records Management company. Locally own and operated by Lisa and Jerry Pittman, we help our customers better manage their documents through the entire life cycle, and when the documents reach the end of their useful life, we provide secure, certified destruction. Our storage facility, located in Bloomington, provides HIPAA compl

iant security. We help our clients know: what they have, where it is, how to access it and when to destroy it. Let us provide a Simply Smarter™ document management option for you.

We are out at the County-Wide Chamber Buisness Expo in Apple Valley tonight until 7pm. Come ask us about your storage an...
11/02/2017

We are out at the County-Wide Chamber Buisness Expo in Apple Valley tonight until 7pm. Come ask us about your storage and shredding needs.

143,000,000 peoples private information including credit card numbers, drivers licenses, social security numbers and add...
09/08/2017

143,000,000 peoples private information including credit card numbers, drivers licenses, social security numbers and addresses where hacked from Equifax. Make sure to keep yourself safe and check if you are affected by this breach.

Equifax set up a site to help you find out whether your information was compromised.

07/11/2017

Why Encryption is Essential

As an idea, encryption is not new. The principles are the same today as they have always been: the coding of information to make it unreadable to unauthorized parties. Complex mathematical algorithms are used to scramble sensitive information and the only way it can be accessed is with
a special key.

This means that should you lose a portable device, such as a USB stick or smartphone, which has encrypted information on it, the data is still secure. Or, if a laptop is stolen or your network is compromised during a cyber-attack, the data is still protected.
That’s what makes encryption so valuable. For all types of organizations, total encryption—of hard drives, removable media, files and email—is a must.

Here’s a high-profile example: the Anthem medical data breach in 2015. Anthem could have protected some 80 million customer records by simply encrypting the data—which included Social Security numbers—to render it unreadable to hackers.

A modest investment in secure encryption would have saved more than $100 million in notifications, credit monitoring and regulatory fines.

Let’s take a closer look at encryption, highlighting its effectiveness as a universal solution across three core sectors.

Healthcare
Healthcare providers focus on ensuring patients experience a high level of care, including benefiting from the latest advancements in medical treatments and therapies.

The challenge before the industry now is to ensure that the positive effects technologies have on healthcare are not lost due to cyber criminals who are able to guess a user’s password and gain entry into a system that’s not encrypted.

The repercussions of not doing enough can be huge, as the 2014 Concentra case revealed. The healthcare company was hit with a $1.7 million fine for failing to “adequately re-mediate and manage its identified lack of encryption or, alternatively, document why encryption was not reasonable and appropriate and implement an equivalent alternative measure.”

While HIPAA doesn’t require data to be encrypted, it also does not consider loss of encrypted data a breach. Essentially, incorporating encryption provides safe harbor from HIPAA notification rules.

Education
The education sector is a prime target for cyber criminals. Whether it’s a primary school or a university, all academic establishments have a tremendous amount of information, belonging to current and former staff and students, that is highly desirable to cyber criminals.

As classrooms become increasingly digitized and approaches such as BYOD (bring your own device) gain wide acceptance, there is an impetus for educators to develop a tech-rich infrastructure that allows students to thrive and teachers to pursue research initiatives without having to worry about data protection.

Encryption offers educators confidence that all data, such as student information, remains inaccessible whether it’s within the perimeter of your network or not.

Finance
Legal and regulatory obligations imposed on companies specializing in financial services, including those stipulated by PCI-DSS, SOX and GLBA, are some of the most stringent around. They have to be, as the cost of unintentional non-compliance, financially and in terms of reputation, can
be severe.

The complex nature of financial firms is enough reason to warrant the blanket use of encryption, so that all data and hardware, as a standard, is protected from the get-go. While the proliferation of devices has allowed financial companies to become more agile, it’s also amplified the likelihood of an attack and for data to be accidentally or purposely leaked. Encryption,
as part of a layered security approach, offers a powerful response to such possibilities.

This information is excerpted from this article:https://cdn5.esetstatic.com/eset/US/resources/docs/tech-briefs/Encryption_WhatIsIt_TB.pdf

The File Depot - Twin Cities South You may be aware of FTP or file sharing sites and maybe even use them in your busines...
07/10/2017

The File Depot - Twin Cities South You may be aware of FTP or file sharing sites and maybe even use them in your business. However, many of them are not HIPAA compliant or use encryption when downloading or uploading. This makes your documents vulnerable. You can read more about encryption in the article linked below. The File Depot Cloud is fully HIPAA compliant and a secure site to store your information. For more information, contact us: 612-444-6345.

More than perhaps any other security topic, encryption really seems to perplex a lot of people. So, let us have a look at what it is and when to use it.

This is about 140 lbs of folders, binders, and other office supplies we saved from being shredded. These items are being...
07/06/2017

This is about 140 lbs of folders, binders, and other office supplies we saved from being shredded. These items are being dropped off at Companies to Classrooms to be reused instead of destroyed. We take the extra time to sort our shredding to save these items so that we can be as green as possible. You can support groups like Companies to Classroom by using our service.

On this Memorial Day The File Depot - Twin Cities South, as a Veteran owned company, wants to thank those that have serv...
05/29/2017

On this Memorial Day The File Depot - Twin Cities South, as a Veteran owned company, wants to thank those that have served. But, it is those who have made the ultimate sacrifice that we honor on this day.

Moving can be stressful! Use this list to make sure you are keeping the right documents and properly disposing of the ot...
05/18/2017

Moving can be stressful! Use this list to make sure you are keeping the right documents and properly disposing of the others. The File Depot - Twin Cities South can help easy your moving pain with our simple document drop-off shredding. Just bring the documents you need destroyed in and we will handle the rest. Call us today to schedule a time to drop-off (612)-444-6345.

What documents do you need when moving? Find out the complete list of important documents to retrieve, keep, register, change, or update when moving house!

When The File Depot - Twin Cities South receives paper for shredding we will organize it and pull out paper clips, binde...
05/16/2017

When The File Depot - Twin Cities South receives paper for shredding we will organize it and pull out paper clips, binder clips and unmarked items that we can donate to local charities like Companies to Classrooms. Sometimes we run into weird and fun items. This is one of those items. A Mr. Potato Head ear . We may never know how it go there, but stuff like this gives us a good laugh.

Some great points made about offsite document storage made by Dr. Melissa Gratias. The File Depot - Twin Cities South wi...
05/05/2017

Some great points made about offsite document storage made by Dr. Melissa Gratias. The File Depot - Twin Cities South will work with your business to reduce the headaches of high prices,
being unorganized and worry. We provide 24/7 fire and theft monitoring with fire suppression systems in place and climate control as well. Call and ask us about our offsite storage pricing today.

Even in our electronic world, some companies still must rely on hard copy files. And there is a finite amount of space in your office or centralized file room. Enter offsite storage options.

New sophisticated malware being used that looks like a Google Doc link. Make sure to check your emails carefully.       ...
05/03/2017

New sophisticated malware being used that looks like a Google Doc link. Make sure to check your emails carefully.

Beware! There's a nasty piece of malware going around that pretends to be a Google Doc link, maybe from someone you know.

How to maintain your privacy when internet service providers can sell your browsing history without permission.
05/03/2017

How to maintain your privacy when internet service providers can sell your browsing history without permission.

How to maintain your privacy when internet service providers can sell your browsing history without permission.

It is National Small Business Week and as a veteran owned and family run business The File Depot - Twin Cities South sup...
05/01/2017

It is National Small Business Week and as a veteran owned and family run business The File Depot - Twin Cities South supports those businesses, like us, that make up 99.7% of the businesses in the United States. Please take the time out of your week to support the small businesses around you.

Address

2110 West 98th Street
Bloomington, MN
55431

Opening Hours

Monday 9am - 5pm
Tuesday 9am - 5pm
Wednesday 9am - 5pm
Thursday 9am - 5pm
Friday 9am - 5pm

Telephone

(612) 444-6345

Alerts

Be the first to know and let us send you an email when The File Depot - Twin Cities South posts news and promotions. Your email address will not be used for any other purpose, and you can unsubscribe at any time.

Contact The Business

Send a message to The File Depot - Twin Cities South:

Share