Meighan O'Toole Tech + Systems

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Boston, MA
Meighan O'Toole Tech + Systems

Building systems in Notion that help startups and teams save time, cut costs, and stay sane.

12/13/2023

If you do any kind of research and professional development, sign up for + pay for Readwise.

Example: I’m considering taking the Scrum cert so lot’s of reading and studying.

I share PDFs, articles, etc into Reader (Readwise’s save for later app), and as I highlight/take notes in app. those highlights/notes (w direct links) are saved to my Notion Readwise database. I have a relationship to my project in Notion which connects to my daily notes.

Everything is automated and connected and contained for my research. 🪄

08/03/2022

✨ 9 results systems + processes create in your business ✨

1. Establishes routines → leads to growth

2. Preserves knowledge → creates access to resources

3. Identify inefficiencies → pinpoints holes and areas to improve

4. Boosts effectiveness → all the info you need at your fingertips

5. Minimize mistakes, confusion & errors → again: all the info you need at your fingertips

6. Creates repeatable, top-notch customer service → repeat customers/word of mouth marketing

7. Create a culture or autonomy and empowerment → allows your team to truly own their roles (studies show this leads to happier people at work)

8. Train quicker → have you ever trained someone from memory? IT’S EXHAUSTING

9. Saves you time → which means money, bunny.❤️

03/08/2022

Want to keep your team members long term and grow a sustainable business? Create an environment that allows your team members to create autonomy and own and define their role while learning as they go.

Research done by MIT Sloan shows that "well-designed work generates motivation, such as feelings of enthusiasm and commitment that in turn foster engagement and learning."

So what does this look like for small businesses and teams of let's say just two or three? How can we create environments that encourage autonomy, learning, and engagement?

Here are a few suggestions:

✔️ Develop a clear and informative onboarding for every team member

✔️ Create a knowledge hub such as a project management tool that makes information as easy as possible to access.

✔️ Create roles and responsibilities for each team member - have them own this and treat it like a living document.

✔️ Use SOPs (standard operating procedures) to enhance work not bog it down.

Build all of the above into an ecosystem where everything is connected and is intuitive to find.

This can't happen in a day, and it takes work. But if you include your team members in these processes, pay attention to where they struggle and things fall through the cracks and then iterate to make their work easy...over time you build this into your day to day.

06/06/2021

I’ve been listening to the book Burnout (which if you are a woman you need to read/listen to this book immediately) beyond that it’s just blowing my mind...it’s also affirming where I am.

One of the things they talk about in the book is finding what gives you meaning in life. Whatever makes you feel aligned; present; a part of; whole: go towards that.

It’s a good reminder.

Sidebar: They mention this quote which has always been a fav of mine. I always thought it was by Muhammad Ali, but it’s not. It’s by Shirley Chisholm (they attribute it her in the book). Chisholm among other things was the first Black women elected to Congress. A little history nugget for you. ✨

03/01/2021

Good morning, and happy Monday. Remember this. ❤️

02/18/2021

As women in business, we have power. And that means making choices that help to dismantle systemic racism, classism, and White Supremacy to name a few.⠀⠀⠀⠀⠀⠀⠀⠀⠀
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If you really want to be anti-racist in your business and be part of the solution: it starts with the choices you make in your personal and business life. From the voices you uplift, the tech you use and pay for, to the amount of money you are paying your team.⠀⠀⠀⠀⠀⠀⠀⠀⠀
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If you or your clients are hiring virtual assistants in the Philippines or countries in Africa for a $1 , $5, $7, etc. an hour then you're part of the problem and continuing to uphold White Supremacy. There is no middle ground here. There is no gray area.⠀⠀⠀⠀⠀⠀⠀⠀⠀
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Paying people a living wage not only helps others,

02/18/2021

The indefatigable Audre Lorde was one of the first feminists I started to pay attention to when I was a bb feminist, and she continues to deeply influence how I want to show up in the world personally and in business. Her no apologies I'm here and q***r and DGAF about toeing the line of White Supremacy and the patriarchy gave me a new lens to see the world around me. ⠀⠀⠀⠀⠀⠀⠀⠀⠀
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I think a lot about how fear dictates our decision making, especially when it's important to speak up and do the right thing. I turn to this quote often when I need to focus on what's important to me and when I fear being "that bitch."⠀⠀⠀⠀⠀⠀⠀⠀⠀
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Today would have been her 87th birthday.⠀⠀⠀⠀⠀⠀⠀⠀⠀
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Boston, MA

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https://www.meighanotoole.com/

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