05/19/2026
Now Hiring: Construction Coordinator / Administrative Assistant
Design & Construction Management Firm
Location: Galena, MD
We are a growing design and construction management firm seeking a highly organized and detail-oriented Construction Coordinator / Administrative Assistant to support our project teams and leadership. This role is critical to keeping projects running smoothly from concept through completion.
Position Overview
The Construction Coordinator / Administrative Assistant provides administrative, project coordination, and client support across multiple active projects. This is an excellent opportunity for someone who thrives in a fast-paced environment and wants to grow within the construction and design industry.
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Key Responsibilities
• Provide administrative support to project managers and leadership
• Coordinate project documentation, contracts, submittals, and RFIs
• Assist with scheduling meetings, site visits, and project timelines
• Maintain organized digital and physical project files
• Communicate with clients, vendors, subcontractors, and internal teams
• Track project milestones, budgets, and deliverables
• Prepare reports, presentations, and correspondence
• Support permit applications and compliance documentation
• Assist with invoicing, billing, and expense tracking
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Qualifications
• 2+ years of administrative or coordination experience (construction, architecture, or engineering preferred)
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with project management software a plus
• Ability to work both independently and collaboratively
• High attention to detail and problem-solving mindset
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Preferred Skills
• Experience with construction documentation or project lifecycle
• Familiarity with tools such as Knowify, Buildertrend, or similar software
• Knowledge of basic construction terminology and processes
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What We Offer
• Competitive salary (based on experience) and benefits
• Opportunities for career growth and professional development
• Collaborative and supportive team environment
• Exposure to exciting design and construction projects
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How to Apply
Please message us with your resume and a brief cover letter outlining your experience and interest in the role.
