08/02/2026
This is an incomplete (PARTIAL), "best practices" SAMPLE employment policy. If your company decides to use this policy, please contact me via email so I can send you the entire policy. Review this policy with your licensed employment attorney prior to using.
ELECTRONIC SIGNATURES AND DIGITAL ONBOARDING DOCUMENTS
APPROVED ELECTRONIC SIGNATURE PLATFORMS
The Company uses [INSERT APPROVED PLATFORM NAME, e.g., DocuSign, Adobe Sign, or similar] to collect electronic signatures on employment documents. All electronic signatures collected through the approved platform are timestamped, associated with the signing party's verified identity, and stored in a tamper-evident format that preserves the integrity of the signed document. Employees should retain copies of all electronically signed documents for their personal records.
Employee Acknowledgment and Intent to Sign
When an employee receives a document for electronic signature through the Company's approved platform, opening the document, reviewing its contents, and completing the signature process constitutes the employee's intentional act of signing that document. By electronically signing any Company document, the employee acknowledges that:
✅ They have read and understood the document
✅ Their electronic signature is their legally binding signature
✅ They intend to be bound by the document to the same extent as if they had signed it in ink
✅ They had the opportunity to ask questions about the document before signing
✅ They may request a paper copy of any electronically signed document at any time by contacting [INSERT HR CONTACT OR TITLE HERE]
VALIDITY OF PREVIOUSLY SIGNED DOCUMENTS
All documents electronically signed by an employee through the Company's approved platform prior to, on, or after the employee's start date are valid and enforceable. An employee may not later claim that an electronically signed document is unenforceable on the basis that it was not signed in ink, that they did not read it before signing, or that they were unaware of its contents, provided the document was transmitted to the employee through the approved platform and a reasonable opportunity to review and ask questions was provided.
RIGHT TO RECEIVE PAPER DOCUMENTS
Employees who prefer to receive and sign employment documents in paper form rather than electronically may request paper versions by notifying [INSERT HR CONTACT OR TITLE HERE] before the onboarding process begins. The Company will make reasonable efforts to accommodate paper signature requests.
EXCEPTIONS
Certain documents have specific signature requirements governed by law or regulation that may differ from the general framework described in this policy. These include but are not limited to:
Single policy or an entire handbook. Contact me and get on my schedule today.