OnBoard Meetings

OnBoard Meetings Passageways is now OnBoard Meetings, the board intelligence platform. We believe board meetings should be informed, effective, and uncomplicated.

That’s why we give boards and leadership teams an elegant solution that simplifies governance. With customers in higher education, nonprofit, healthcare systems, government, and corporate enterprise business, OnBoard is the leading board management provider.

A year ago boards were told to keep AI out of the room entirely. The advice has since softened: use it, just don't let i...
09/02/2026

A year ago boards were told to keep AI out of the room entirely. The advice has since softened: use it, just don't let it record the meeting.

There has never been a rule against a board recording itself. The Federal Rules of Civil Procedure have covered electronically stored information since 2006, which puts an AI transcript in the same category as an email thread or a text message.

The AI Risk & Oversight in the Boardroom survey covers how organizations are handling confidentiality and legal risk as AI reaches the board level, and the gap between board policy and board practice. Whether the rules exist, and whether anyone would know if they weren't being followed. All the findings will be published in full, so you'll be able to see where your board sits against everyone else's.

Where has your board landed on AI in the boardroom? Take the survey. Link in the comments.

09/01/2026

Frank Kurre has helped hundreds of board members land their first or next seat. His advice for anyone who wants to move from AI awareness to real oversight: get hands-on, and keep learning.

He also offers a caution worth sitting with: confidence without continued education is its own kind of risk. As he puts it, nobody knows what's coming down the pike next month, let alone next year.

Read the full breakdown: https://bit.ly/4gUwmKK

09/01/2026

How long does it take your board to answer a question about something decided three years ago?

Marc Huffman lays out where AI in the boardroom stands today and what comes next, with semantic search across years of context and agentic follow-through behind it.

The full conversation with Evan Epstein on the Boardroom Governance Podcast covers where board material is going today, what belongs in a board AI policy, and what changes in the room once directors have the full record.

Watch the full episode: https://bit.ly/4hQXb2U

Has your board ruled out recording its meetings over discovery risk? The reasoning deserves a second look.Adarsh Mantrav...
09/01/2026

Has your board ruled out recording its meetings over discovery risk? The reasoning deserves a second look.

Adarsh Mantravadi, General Counsel at OnBoard, has written up why. The objections being raised about AI in the boardroom are similar to the ones raised about moving company data to the cloud a decade ago.

A transcript is a temporary working document. What sets a board's exposure is what it keeps and for how long, on a set schedule applied without exception.

The risk that gets missed is what directors are already doing on their own. Whole board books going into public AI models, because the board never offered a governed alternative.

And underneath it, Governance Amnesia: a board losing the reasoning behind its own decisions, entirely by choice.

Read the full argument. Link in the comments.

Do your directors walk into the meeting working from the same set of facts?Marc Huffman explains what happens when every...
08/31/2026

Do your directors walk into the meeting working from the same set of facts?

Marc Huffman explains what happens when every director prepares in a different AI model, and what changes when they all work from one governed record.

The full conversation with Evan Epstein on the Boardroom Governance Podcast covers where board material is going today, what belongs in a board AI policy, and what changes in the room once directors have the full record.

Watch the full episode: https://bit.ly/4hQXb2U

08/28/2026

Board materials are some of the most sensitive documents an organization has. Frank Kurre says directors are already putting that information into public AI tools, often without realizing it isn't secure.

In this clip, he explains what boards should actually be asking about the platforms handling their governance work, and why assuming it's fine isn't good enough anymore.

Watch Frank Kurre's full interview: https://bit.ly/3UuHeWp

08/27/2026

Does your board have a written AI policy, or just an intention to write one?

Marc Huffman lays out what a workable policy contains and where it should sit in the board's regular governance cycle.

The full conversation with Evan Epstein on the Boardroom Governance Podcast covers where board material is going today, what belongs in a board AI policy, and what changes in the room once directors have the full record.

Watch the full episode: https://bit.ly/4hQXb2U

At OnBoard's AI Vision Keynote, we committed to four rules for AI in the boardroom. The first is the foundation: OnBoard...
08/27/2026

At OnBoard's AI Vision Keynote, we committed to four rules for AI in the boardroom. The first is the foundation: OnBoard AI never trains on your data.

As our CTO Robin Fleming puts it, the confidentiality of a board's record is the ground the whole system stands on. Every answer stays inside the security envelope your board materials already live in, backed by SOC 2 Type II, ISO 27001, and ISO 27701.

Watch the full keynote: https://bit.ly/4eW0tjH

08/26/2026

Compensation data, M&A materials, legal strategy, financial projections. There is a category of board information that should never be typed into a public AI tool. Once it goes in, control over where it lives is gone.

Worth noting from our 2026 Board Effectiveness survey: 54% of directors use AI to summarize board books. Summarizing a board book means uploading one, and consumer accounts train on uploads by default.

Robin Fleming, OnBoard's Chief Technology Officer, marks exactly where that line sits and what holds it.

Watch the full session for the whole picture. Link in the comments.

Board books get long, so a director pulls one out of the portal or an email, drops it into whatever AI model they happen...
08/26/2026

Board books get long, so a director pulls one out of the portal or an email, drops it into whatever AI model they happen to use, and asks for a summary. Nobody approved that tool and nobody knows it happened. Marc Huffman joined Evan Epstein on the Boardroom Governance Podcast to talk about what that costs the rest of the board.

Watch the full episode: https://bit.ly/4hQXb2U

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