04/02/2026
Are you quietly bleeding working capital every month?
Most solo business owners with virtual teams are.
Even if they think they aren't.
Especially if you're giving each of them siloed projects.
Even more if you're bringing in "hired guns" to execute specific items.
This can easily lead to the malicious multiplicity caused by the Duplicate Tool Drain.
The culprit is rarely a bad hire or a slow month.
It's caused when you or your team try to solve problems, build tech stacks, or automate.
You subscribe to something, use it maybe once, then forget to cancel it.
Or someone creates an account that does substantially the same thing as you have elsewhere.
Currently, I'm doing a consulting project to identify the leaks in this bucket and right-size the venture.
In my 23 years as an entrepreneur and business creators acting as the power behind the throne, I've hit this time and time again.
And I've identified three "usual suspect" root causes.
The first, I've already alluded to - overlapping software.
A common culprit is having three different apps that you'd use to create reels and shorts when really, you only need one.
I see this a lot.
I also see multiple web hosting companies.
Squarespace, Elementor, Avada, AND OptimizePress (I prefer the latter two for reasons I'll share another time).
Or someone bought a domain and clicked all the upsells to turn the simple dot-com domain purchase into a $120 spending spree, complete with its own hosting, e-mail, and seven other upgrades not even the purchaser knows they have, or would know what to do with.
That $108 extra will renew annually along with the $12 for the domain.
And let's not forget the four levels of DNS privacy they sell you, even though GDPR requires the registrar to hide the owner's identifying information from WHOIS searches.
(This means, due to a law that costs nothing, nobody can look up a domain and gain competitive intelligence by seeing you sitting on it.)
I ran across a client who had FOUR virtual terminals and TWO PCI compliance firms (you need two of the former and one of the latter).
Now, if you read this and don't even know what I'm talking about with half this stuff, that means YOU MIGHT BE GETTING DRAINED.
How do you know?
A lot of this happens when your team culture does not properly leverage asynchronous project communication and purpose behind deadlines.
Endless Slack messages just to time you on how long it takes to respond or how many participation points you earn, vs. meaningful chats like "I need X to do Y. Does anyone know if we already have it?"
As you think about this, can you already see potentially a few hundred dollars PER MONTH you could put back in your pocket?
At least a foggy notion you might be overspending money that could be used to fund client attraction, or something fun?
Think it through, and meet me back here when we cover the second cause of Duplicate Tool Drain.