Meeting & Conference Services
Housman & Associates is dedicated to professional meeting planning. Our client base includes:
Private clients
Trade associations
Government and quasi-government organizations
We realize each company, association, and organization has unique needs for its events. That’s why we develop a personalized plan for each of our clients. We’ll gather information from you via
our Questionnaire, then we’ll follow up with a personal interview to clarify or elaborate on any of the information you provide. Once you’ve selected the services that we’ll provide, we will fully discuss your Meeting Plan and our Contract. Depending on your needs and the size and scope of your event, we can offer a range of meeting and conference services, from a single aspect of the event to turn-key support, including:
Negotiating room rates
Organizing room/meeting logistics
Planning meals and entertainment
Handling registration
Debriefing after the meeting
Our Process:
Your meeting is our business. Our team develops a personalized plan for each of our clients to ensure that their meetings exceed expectations and meet budget considerations. We want to get to know you and to understand what you expect from your meeting, what is your meeting mission? To accomplish your mission you need to make the most of your money and we’ll make sure that happens. Our process begins when you contact us via our online Questionnaire, phone, or email. Based on information you provide on the Questionnaire and in conversations with our team, we’ll develop a personalized plan for your company’s event. Then, from our bid form, you’ll select the services that we’ll provide for your corporate event, and we’ll then develop an Event Management Plan and Contract for you. We’ll fine tune the Plan and Contract with you, ensuring that every detail is addressed to your liking; then we’ll act on it. Our prices are based on a number of factors, including…
On-Site Services:
Your meeting is our business. In addition to planning your event, H&A can also provide on-site services at your meeting or conference. We’ll focus on the event details, so you can focus on the mission of the meeting. Our on-site services allow us to provide continued support in the form of:
Preparation and distribution of registration packets; name badges/lanyards, handouts, receipts, tickets for meals or off-site events, local entertainment brochures, registration gifts, sponsor giveaways. Assisting with walk-on registrations, ensure those not pre-registered get a full registration packet. Managing logistics; food and beverage functions and content, Audio/Visual Support, setting and changing signage, coordinating transportation to off-site events, assist meeting attendees with any special needs. Problem solving for any of the tasks associated with Managing Logistics
Providing an attendee list from the on-site registration database
Auditing the hotel banquet tickets and charges while on-site
Post-Conference Services:
Your meeting is our business. We want a partnership relationship with you, so we know we need to earn your trust. We can think of no better way to do that than to provide effective post-conference management. Because we can provide the following post-conference services, we will ensure you receive accurate billing and charges:
Final attendance lists
Conference evaluation summaries
Audited and Processed final bills
Complete financial accounting of receipts and expenditures
Contact Information:
Housman & Associates
1309 Pasa Tiempo
Leander, Texas 78641
Phone: 512-413-0953
Fax: 512-259-5571
New Client Questionnaire
"Your Meeting is Our Business." We work together to provide you with friendly, personalized services that specifically meet your unique requirements for each meeting. Our team has decades of meeting planning experience, and our personal touch ensures that each detail of every meeting is handled with accuracy and precision. About The Housman & Associates Team
June Housman
Owner and Manager
June Housman, the owner of Housman and Associates has planned meetings for more than 30 years, both as “other duties as assigned” as a secretary and administrative assistant and then as Conference Services Manager for the Texas Transportation Institute and lead planner on the Texas DOT Short Course with 2500 participants. June has planned meetings for both the private sector and public sector including many AASHTO Meetings, FHWA, University of North Carolina, IRWA and Military Reunions. June’s previous meeting planning experience includes; Texas DOT Short Course 3 yrs, IRWA Region 2 Seminar and Educational Courses 15 yrs, AASHTO Annual Meeting 15 yrs, AASHTO Washington Briefing 10 yrs, AASHTO Spring Board of Directors Meeting 15 yrs, AASHTO Traffic Engineering Meeting 12 yrs, NCUTCD Meeting, Safe Routes To Schools Meeting, and many many more AASHTO committee meetings. Ernie Cochran
Vice President and Sponsorship Director
Ernie Cochran has a BS Degree from Texas A&M University and has been working for Housman and Associates for 14 years. Ernie has experience planning many AASHTO Meetings, twice yearly International Right of Way Association meetings, Military Reunions and Teens in the Driver’s Seat Fund Raisers. Ernie coordinates and manages golf tournaments each year for various organizations including AASHTO, IRWA and Teens in the Drivers Seat. He is responsible for sponsorship solicitation for all of the AASHTO meetings and has established a good working relationship with those sponsors and constantly works to find new sponsors. Ernie has worked on the IRWA Region 2 Seminar and Educational Courses 15 yrs, AASHTO Annual Meeting 12 yrs, AASHTO Spring Board of Directors Meeting 12 yrs, and been lead planner on the AASHTO NTPEP Meeting 10 yrs, AASHTO Materials Meeting 10 yrs, AASHTO 511, Transportation Finance Summits, and many more AASHTO Committee Meetings. John Eaves
Meeting Planner
John Eaves has a BS degree from Stephen F Austin State University, a MS degree from Mississippi State University and 32 hours of graduate credit towards a PhD at Texas A&M University. Starting in the late 1970s John worked in the Farm Raised Catfish Industry for 10 years, served as President of the Catfish Farmers of Arkansas and Secretary of the Catfish Farmers of America. In Arkansas John was responsible for planning and managing 2 association meetings each year for about 300 members. He wrote legislation for the association to present to the state legislature and managed an ongoing membership drive. For the national association, John worked with the President, President Elect and Treasurer on various tasks for planning the annual meeting and 100 booth trade show. John acted as coordinator between vendors and convention facilities. As a contract and budget manager at the Texas Transportation Institute for the Cooperative Highway Research Program he worked for the director to plan and manage 5 meetings a year including; the Texas DOT Short Course, International Right of Way Association Annual Seminar and the TTI Advisory Committee Meeting and Cookout. In 1995, John began working for Housman and Associates as a planner and has worked the last 16 years on the International Right of Way Association Region 2 Refresher Seminar and The Winter Forum. In the past he has taken the lead on the FHWA Annual Fall Meeting, the AASHTO Design Meeting, the AASHTO Subcommittee on Highway Traffic Safety Management Meeting, and the AASHTO SCOQ Meetings. As support staff on many other meetings for Housman and Associates, he works on site visits, contracts with hotels, meeting notifications, online registration, database design, and onsite logistics.
