Full service meeting and event planning services
PROGRAM MANAGEMENT:
TOBRA Meeting & Incentives is experienced in planning programs and events of every type, size and scope, from the small, executive board meeting of 20 to the highly complex launch of a new product for thousands of participants. Your Program Manager becomes a single source of coordination for the entire program and is responsib
le for ensuring service quality standards are consistently maintained. SOURCING:
Selecting the ideal venue is often the critical factor in whether your event succeeds in meeting your performance objectives. TOBRA works closely with you to understand all the details of your meeting - your audience, budget, tone, meeting space, production requirements, dining arrangements and leisure activities - all of which play a role in the selection process. ONSITE STAFFING:
Great site selection and meeting planning mean little if you don't have a great team of professionals on-site when your attendees arrive. From the airport gate to the hotel kitchen, TOBRA Travel Directors are always thinking ahead to ensure everything planned goes as planned. Successful meetings result from having confidence that our experienced staff is managing the details so you can focus on your meeting objectives.
*Destination knowledge and multi-lingual
*Manage program vendors and off-site venues
*Ensure hotel service quality delivery
*Coordinate on-site Travel Director staff
*Arrange and manage participant transportation
*VIP/Guest Speaker arrangements and management
*Supervise and set-up daily registration
*Arrange for shipping/receiving of materials
*Monitor signage, banners, booths and props
*First Aid/Crisis Management
WEB REGISTRATION AND REPORTING:
TOBRA Meetings & Incentives offers the latest generation online registration, e-marketing and attendee management system. This powerful meeting planning tool is made available through a hosted application service provider and gives our meeting planners complete control of content, access, design, registration forms and all functionality
*Custom Designed Branding
*Same day updates and attendee Help Desk
*Database Management and Marketing Expertise
*Unlimited Management Reporting options
*Personalized Gateways and Email Messaging
*Multi-track, Multi-Session Registration Process
*Room Block Inventory Control
*Secure Automated Credit Card Payment Options
*Customized Confirmations, Emails and Receipts
*Pre / Post Meeting Surveys
