01/22/2024
“I have so much to do! How do I get it all done?”
This is an everyday stress we constantly hear from entrepreneurs and business owners. Maybe you can relate.
You work long hours but don't feel like you're accomplishing enough—or anything.
The first step to addressing this overwhelm is identifying what type of tasks you’re struggling to accomplish. Once you do that, you can identify the best action plan to address them.
There are three different types of plans that all tasks fall into:
1. Tally Plan (AKA traditional to-do list) ✅
Tasks that fall on your tally plan, or to-do list, are all the one-off tasks that must be completed.
The thing that separates these tasks is that they are unrelated to one another. If you do one, it doesn’t necessarily help you get a different one done. If you don’t do one, it doesn’t stop you from finishing a different one.
Learning to identify that tasks are part of your tally plan allows you to create a plan for getting them done. For most people, the best way to attack a to-do list is to do the easiest task first. This allows you to gain momentum.
In fact, many people like to put something on their list that they’ve already accomplished just so they can cross it off and feel the satisfaction and experience the positive reinforcement that comes with it.
2. Targets 🎯
These tasks are for when you’re trying to hit a certain goal but it’s possible to go above it. Sales are one of the most common examples of a targeted plan. You have the sales number you want to hit but can exceed the target.
The best way to attack a target is to learn the behaviors that will move the needle forward and consistently do them. In sales, you must get up, make the calls, and follow up with your leads repeatedly.
The people who are consistent with creating the right intentional habits are the ones that end up being successful.
3. Projects 📊
Projects are anything made up of different pieces and parts that all relate to each other. If one of the tasks isn’t completed, the whole project isn’t finished. Each thing is dependent upon the other to be completed. And once all of them are completed, it’s over. Unlike a target, there is no way to go over and above a project.
Identifying tasks that are part of a project helps you see their role and what order they need to be completed so you can work towards completing the project as a whole.
Tallys, targets, and projects are very different types of plans, but everything you want to get done will fit into one of those three plan buckets.
We all do a combination of these things every day. Knowing how you address and attack each one will help you learn how to accomplish them.
What's your biggest struggle with your to-do list?