07/11/2022
LJB is seeking an exceptional Office Manager with an entrepreneurial, energetic, and team-player personality. You will assist in leading the team in typical day-to-day administrative operations, guest services, controlling costs, and increasing departmental revenues. You will possess strength in organization and efficiency and will have experience with working closely with upper management to ensure the smooth running of our Muskego office.
Responsibilities:
• Manage, maintain, and organize physical office space. May need to arrange scheduling office repairs
• Update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT on necessary office equipment
• Provide general support to incoming visitors and/or clients on the phone
• Assist with HR in the onboarding processes for new hires
• Plan in-house or off-site activities such as luncheons, holiday parties, and so forth
• Organize and maintain quality control records
• Assist/lead quality management system audits
• General clerical duties such as data entry, typing, filing, mailing, errands, and notary services
• General organization of all physical property, projects, supplies and information
• Assist with daily/weekly purchasing for office/shop supplies and project materials
• Assist with Accounts Receivables/Payables mostly utilizing QuickBooks
• Maintain any social media marketing/website management
• Schedule and attend weekly staff/management, client and/or vendor meetings as necessary
• Order fulfillment including quality control, packaging, shipping, receiving – Adhere to policies and procedures specific for LJB projects
• Handle confidential and sensitive information on a regular basis
• Perform all other duties as assigned and willing to get hands dirty and jump in wherever needed for successful project completion by the team
• Collaborates with managers, supervisors, and remaining associates to develop and carry out ideas and procedures in order to continuously improve and meet goals for business performance
Skills
• Proven experience as a Front Office Manager, Administrative or Executive Assistant (Must be able to provide references for this specific role)
• Knowledge of office administrator responsibilities including calendar/meeting management
• Proficiency in MS Office (Excel, Word, Outlook, and Teams in particular)
• Intermediate or Proficiency in QuickBooks (Desktop)
• Excellent time management skills and ability to multi-task and prioritize work
• High attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• Associates Degree in related field; or High School Diploma with 5+ years proven experience in small office management
Position Type:
This is a full-time hourly position Mon-Fri 8-4:30pm
Pay: Depends on Experience
Benefits: Health/Dental, IRA matching up to 3%, paid time off/holiday pay
