Capitol Computer Systems, Inc.

11/17/2021

Year End Tax Form Season is quickly approaching and we wanted to pass along some important information to you.

• The IRS has lowered the threshold for electronic filing for W2s for 2021. If you will be producing 100 or more W2s, you MUST electronically file your W2 forms with the SSA.

• Even more important to note is that in 2022, the threshold lowers to 10 or more TOTAL forms! The total includes 1099s, W2s, ACA and ‘any other’ informational reports that you are required to file.

• PA requires electronic filing if you have more than 10 W2s or 1099s.

• The form 1099-NEC for the tax year 2021 has changed slightly.
o According to Sage: 1099 NEC forms will print data only on the official Copy A form (Red 3/page forms) that have the pre-preprinted background for the year 2021.
o The State, Payer, and Recipient copies will print data and background on the 4/page (4-up) blank form.
o Please consult with your tax advisor on the proper filing requirements for your specific situation.
o To date, the 1099 MISC form layout has not changed for 2021.
The majority of our clients have already moved to using the Aatrix tax reporting service found within Sage for their W2, 1099 and ACA reporting needs. If you are not currently eFiling your year end forms with Aatrix, we highly suggest you look into this service.

We have found that using Aatrix for its complete form filing service – printing, mailing and eFiling of 1099s, W2s and ACA – is typically less expensive than purchasing the forms, envelopes, postage and manpower to do this in-house yourselves. If you elect to eFile your forms, you are still able to print hard copies for your records. In addition, with the complete eFiling service, employees and vendors are provided with a unique password and link to a secure site for self-service of reprinting their forms for a specified period of time.

In light of the obvious push to have all year end tax forms electronically filed, 2021 may be the perfect time to give Aatrix’s eFiling and Reporting service a go! Curious about Aatrix’s fees for eFiling? Click the link here to view their pricing information. https://www.aatrix.com/efile/w2/pricing/

Also, to ensure that your version of Sage is compatible with the latest updates that Sage will be releasing, please confirm your version of Sage by going to the Help and About at the top of your screen. NOTE: If you will require our assistance with tax form processing or if you will need to have your Sage updated to meet the minimum requirements below, please call to schedule your appointment as soon as possible.

Here Are The Minimum Versions To Perform Year-End Closing ( Tax Processing ) In Sage 100
Sage has updated guidelines on the minimum supported versions to perform year-end for 2021 in Sage 100.

These versions are required for anyone printing tax forms 1099 or W-2s. Sage 100 minimum supported versions for year-end:

Payroll
Payroll Tax Update (release 12/14/2021). Tax information is maintained in CLAD (Sage tax cloud) and system table changes will be pushed down via the Payroll Tax Update utility within the software.
Sage 100 Payroll 2.22.0 (release 12/2021)
Sage 100 Payroll 2.21.3.0 with PR6032-T Hotfix for the 941

Accounts Payable 1099's
Sage 100 2021.2 (7.00.2.0) no IRD needed
Sage 100 2020.4 (6.20.0.4) no IRD needed
Sage 100 2019.5 (6.10.5.0) plus IRD for 2021 Aatrix year-end update will be released mid-December (before 12/20/21).

10/19/2021

New IRS Electronic Filing Requirements

The IRS proposed regulations amending the rules for filing electronically that reduces the threshold for filing W-2s. The Taxpayer First Act proposes wide-sweeping changes in an effort to modernize the IRS and improve the efficiency of the taxpayer experience when filing taxes. This is further evide...

01/13/2021

Sage AP Automation - Keep AP Running in a Crisis. With so many of us working remotely, this is the perfect time to check this out!

Webinar - February 11, 2021 - 1 PM ET https://us02web.zoom.us/webinar/register/WN_BQxgqzpUSFC_oCpuCdqM7A?timezone_id=America%2FNew_York&fbclid=IwAR1w0rzUb8BCsriO56mOw4QrewLtkxRiXa8OS6mBkshKe9x2Ao1fesvUSow

If you are an end-user - check with your us and we can connect you with the folks who can answer any of your questions. There is also a KB available at https://www.beanworks.com/integrations/sage-ap-automation/

Powered by Beanworks, Sage AP Automation integrates seamlessly with Sage 50, Sage 100, Sage 300 and Sage 500 to streamline the most time-consuming AP tasks.

06/17/2019

Please note: Our offices will be closed Thursday July 4 and Friday July 5 for the Independence Day holiday. We will reopen Monday July 8 at 8:00 am EST. Should you need assistance during this time, please call the office and someone will return your call as soon as possible. Thank you!

12/16/2016

In honor of the upcoming Holiday season, our office hours will be as follows: Closed Friday, December 23, reopening on Tuesday, December 27th at 8:00AM. Closed Friday, December 30th, reopening on Tuesday, January 3rd at 8:00AM. Should you need assistance during off-hours, please call the office and someone will respond to you as soon as possible. Wishing you and your family a Merry Christmas and a Happy New Year.

12/07/2016

Find our latest newsletter here.

11/14/2016

In observance of the Thanksgiving Holiday, our office will be closed starting at 3:00 on Wednesday, November 23. We will re-open on Monday, November 28 at 8:00 AM.

In case of an emergency, please call the office and someone will respond to your call as soon as possible.

Wishing you and your family a safe and Happy Holiday!

09/02/2016

Just a reminder....our office will be closed Monday for the Labor Day holiday. Have a safe and fun weekend!

05/19/2016

It's not too late to register for Sage Summit 2016 this July 25 - 28 in Chicago, IL. We hope to see you there!

Sage Summit 2016, the Sage premier event, is in Chicago in the USA where we'll have the best sessions, the hottest speakers, and the most entertaining activities. Join us.