08/25/2026
When an employee leaves, their access should leave with them.
Employee offboarding is more than collecting a laptop and removing someone from payroll. Former employees may still have access to email, Microsoft 365, VPNs, cloud applications, shared passwords, files, or business systems if accounts are not properly reviewed.
A good IT offboarding process should include:
- Disable company email and Microsoft 365 access
- Remove VPN and remote-access permissions
- Revoke access to cloud applications and shared files
- Recover company computers, phones, and other devices
- Review administrator privileges and shared credentials
- Preserve business data that still needs to be retained
The goal is simple: make sure company access ends when employment does.
A documented onboarding and offboarding process can reduce security gaps, protect business information, and make account management much easier as your company grows.