09/22/2026
We are seeking an organized, detail-oriented, and reliable Administrative Assistant & Bookkeeper to join our team. This role is a hybrid of office administration and essential financial management. You will handle daily front-office coordination while independently managing our bookkeeping and employee payroll.
The ideal candidate has 3 to 5+ years of experience managing standard office environments, possesses strong software fluency, and brings a sharp eye for accuracy in financial tracking.
Key Responsibilities
Bookkeeping & Payroll Management
Daily Bookkeeping: Maintain accurate financial records, record transactions, and reconcile monthly bank and credit card statements.
Payroll Processing: Gather hours, calculate earnings, manage deductions, and process employee payroll accurately and on schedule.
Invoicing & Accounts: Prepare and send client invoices, track accounts receivable, process vendor accounts payable, and follow up on outstanding balances.
Financial Reporting: Assist with tax preparation, generate basic monthly financial statements (P&L, cash flow), and maintain digital financial archives.
Office & Administrative Support
Office Coordination: Organize and maintain office filing systems (digital and physical), track office inventory, and order supplies.
Communication Support: Answer calls, screen incoming inquiries, manage company emails, and direct correspondence appropriately.
Scheduling: Coordinate company calendars, schedule client meetings, and assist management with day-to-day administrative tasks.
Qualifications & Skills
Experience: Minimum of 3β5 years of hands-on experience in a dual Administrative and Bookkeeping role.Software Proficiency: Strong expertise in accounting software (e.g., QuickBooks Desktop/Online) and dedicated payroll processing tools.
Tech-Savvy: Highly proficient in Microsoft Office Suite (especially Excel) and Google Workspace.
Compliance & Accuracy: Solid understanding of basic payroll tax regulations, labor laws, and confidentiality requirements.
Soft Skills: Excellent organizational capabilities, clear communication skills, and the ability to work independently with minimal oversight.
