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10/14/2026

Is your DOT random testing program actually compliant? 🚛

A compliant random testing program needs:
✅ A scientifically valid selection process (no hand-picking)
✅ An equal chance of selection for every covered driver, every draw
✅ Selections tested within the required testing period

ScanIQ Compliance Solutions coordinates the process and helps employers document every step, from selection to results, so you're audit-ready.

💬 Comment "RANDOM" below if your current process needs a review, and we'll reach out.

🔗 Join our random testing consortium: scaniqcompliance.app/enroll/consortium

ScanIQ Compliance Solutions, LLC | Employer Compliance, Simplified.

The pre-employment query has a clear trigger: a new hire. The annual limited query doesn’t, so it can quietly slip off t...
10/14/2026

The pre-employment query has a clear trigger: a new hire. The annual limited query doesn’t, so it can quietly slip off the calendar.

The two aren’t interchangeable. Pre-employment full-query compliance is about 92% nationally. Annual limited-query compliance is roughly 67% for carriers with fewer than 50 trucks, and below 60% for fleets under 20 drivers. FMCSA has said it is targeting smaller carriers for compliance reviews in response to this gap.

For the annual limited query, remember:
✓ Query every driver every 12 months on a rolling basis.
✓ Keep the query record and the driver’s consent retrievable for an audit.

A simple system helps:
• Track each driver’s next query date.
• Check your roster monthly so no one is missed.
• File query results and consents with driver records.

You don’t have to keep every date in your head. ScanIQ can help track the process and keep your records organized.

Take the ScanIQ Compliance Check™ survey or book a 15-minute discovery call.
☎ 708-249-7860
✉ [email protected]
🌐 scaniqcompliance.app

Employer Compliance, Simplified.

If your business uses a staffing agency or temporary CDL drivers, don’t assume the other party owns the DOT program.The ...
10/13/2026

If your business uses a staffing agency or temporary CDL drivers, don’t assume the other party owns the DOT program.

The responsibility may involve both the staffing firm and the client employer, depending on the employment and operating arrangement. The most important step is to identify the DOT employer, clearly assign a roster owner, and document who is responsible for each compliance task.

✅ Before safety-sensitive work: Complete a negative pre-employment DOT test and a full pre-employment Clearinghouse query.

✅ From day one: Place the driver in the appropriate DOT random pool and track selections, notifications, and completion.

✅ Every year: The responsible employer must complete the required annual limited Clearinghouse query, or a full query when appropriate.

✅ For audit readiness: Maintain the driver roster, test records, query results, consent documentation, random-pool records, policy acknowledgments, and written agreements showing how responsibilities are divided.

A clean handoff between the staffing agency, warehouse, logistics operation, and fleet is not just helpful. It helps prevent gaps in the audit trail.

Need clarity on who owns what? Take the ScanIQ Compliance Check™ survey, or schedule a 15-minute discovery call so we can help map your process.

📞 708-249-7860
📧 [email protected]
🌐 scaniqcompliance.app

Employer Compliance, Simplified.

The FDA cleared an important hurdle, but DOT oral fluid and hair testing are still not authorized.Here’s the update: On ...
10/12/2026

The FDA cleared an important hurdle, but DOT oral fluid and hair testing are still not authorized.

Here’s the update: On October 6, 2026, the FDA finalized an order exempting certain clinical toxicology test systems used in federal drug testing programs from 510(k) premarket notification requirements. That removes a significant regulatory barrier for labs. It does NOT change 49 CFR Part 40 or make these methods available for DOT testing.

For DOT oral fluid testing, at least two laboratories must first become HHS-certified. That has not happened, so the 18-month transition period has not started. Until federal agencies officially announce that new methods are authorized, employers must continue using urine only.

✅ Don’t switch your DOT program based on a vendor’s promise.
✅ If a provider says DOT oral fluid testing is available today, ask for HHS certification and written Part 40 authorization.
✅ Take this opportunity to confirm your collection sites, panel, and written policy match your current practices.

As your C/TPA partner, ScanIQ tracks regulatory changes so you don’t have to guess.

Schedule your ScanIQ Compliance Check™: a 15-minute discovery call.
📞 708-249-7860
✉️ [email protected]
🌐 scaniqcompliance.app

You can also follow on Instagram to see more.
10/10/2026

You can also follow on Instagram to see more.

10/10/2026

🚛 Missing documents or approaching expiration dates? ScanIQ helps fleets monitor driver qualification files (DQF), track deadlines, and manage FMCSA Clearinghouse query requirements.

💬 Comment FLEET for more information.

✅ Get our free Fleet Regulatory Checklist: https://tinyurl.com/Fleet-Regulatory-Checklist

🔎 Take the ScanIQ Compliance Check: https://tinyurl.com/5yt9vavk

10/08/2026

🚛 If an audit request arrived today, would you be ready?

✅ Could you locate the requested records?
✅ Could you explain your drug and alcohol testing process?
✅ Do you know what is missing or expiring?

Audit readiness starts with organized records and clear processes. ScanIQ helps owner-operators and fleets with testing coordination, driver qualification files, Clearinghouse support, and ongoing compliance administration.

🔎 Take the ScanIQ Compliance Check:
https://tinyurl.com/5yt9vavk

💬 Which area needs the most attention: records, testing, or expiration tracking?

📧 [email protected]

“I refuse to test” is not just a difficult conversation. It can trigger immediate DOT compliance responsibilities.Under ...
10/08/2026

“I refuse to test” is not just a difficult conversation. It can trigger immediate DOT compliance responsibilities.

Under 49 CFR Part 40, a refusal to test is handled like a positive result. A refusal may include:

✅ Saying no to the test
✅ Failing to appear for a required test
✅ Leaving the collection site before the process is complete
✅ Refusing to sign required forms
✅ Tampering with or adulterating a specimen

When a refusal occurs, the employer must act immediately. That may include removing the employee from safety-sensitive functions, ensuring SAP evaluation, managing return-to-duty and follow-up testing, and completing required Clearinghouse reporting.

Before it happens, make sure you have four things in place:

📋 A written refusal protocol
📞 A designated DER contact the collector can reach
📝 Same-day documentation of what the collector reported
📊 A tracking process for SAP, RTD, and follow-up requirements

As your C/TPA partner, ScanIQ helps manage the documentation, tracking, and compliance file so critical steps are not missed.

Take the ScanIQ Compliance Check™ survey or schedule a 15-minute discovery call to identify gaps in your DOT program.

📞 708-249-7860
🌐 scaniqcompliance.app
✉️ [email protected]

Employer Compliance, Simplified.

An MVR in the driver file is not enough. The annual review must be documented, too.Under 49 CFR 391.25, each driver’s MV...
10/07/2026

An MVR in the driver file is not enough. The annual review must be documented, too.

Under 49 CFR 391.25, each driver’s MVR must be obtained and reviewed at least once every 12 months. The DQF should show:
✓ Date of review
✓ Name of the person who performed it

Under 49 CFR 391.27, the driver’s annual certification of traffic-law violations, other than parking, during the same 12-month period must also be collected and retained in the DQF.

This is a common, low-cost audit-readiness gap: the MVR is present, but there is no note proving the review occurred. It’s easy to close with a consistent annual tracking process.

ScanIQ helps small fleets and owner-operators manage the administrative details:
✓ Annual MVR review tracking
✓ Driver Qualification File organization
✓ Annual certification collection
✓ Audit-preparation support

Start with the ScanIQ Compliance Check™ survey:
https://tinyurl.com/5yt9vavk

Prefer to talk it through? Book a 15-minute discovery call:
https://calendly.com/alewis-scaniqcompliance/15min

Phone: 708-249-7860
Web: scaniqcompliance.app
Email: [email protected]

Employer Compliance, Simplified

Have 1099 drivers? Calling someone an independent contractor doesn’t automatically make them one.Worker classification d...
10/06/2026

Have 1099 drivers? Calling someone an independent contractor doesn’t automatically make them one.

Worker classification depends on how the relationship actually works — things like control over the work, whether the driver operates an independent business, and applicable federal or state rules.

Misclassification can create problems with taxes, wages, benefits, and compliance.

If you use owner-operators or 1099 drivers, it’s worth reviewing your setup before it becomes a problem.

ScanIQ helps transportation companies stay ahead of compliance risks before they turn into expensive surprises.

Address

2501 Chatham Road, 6719
Springfield, IL
62704

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