TheraPilot

TheraPilot Take the controls of your therapy practice with our management tools!

We have just added an option for practice owners to have their clinicians enter their own productivity information into ...
04/17/2026

We have just added an option for practice owners to have their clinicians enter their own productivity information into our suite of spreadsheets while still being able to protect sensitive front office and CEO information.

This information is automatically captured in our ecosystem to produce timely and accurate charts for your front office team and for your CEO Dashboard.

Our TheraPilot Dashboard includes a Productivity Snapshot so you can see your 🔷 Average Reimbursement per Visit and per...
02/20/2026

Our TheraPilot Dashboard includes a Productivity Snapshot so you can see your

🔷 Average Reimbursement per Visit and per Hour
🔷 Average People Expense per Visit and per Hour
🔷 Average People Expense as a % of Average Revenue
🔷 Average Facility Expense per Visit and per Hour
🔷 Average Facility Cost as a % of Average Revenue

Like the Financial Snapshot Dashboard, current year and previous year information will automatically be calculated for you, and you can add up to 3 additional years to compare.

This information can help you determine if there is enough revenue coming in per visit, and may lead you to explore the feasibility of your current payer sources/contracts.

It can help you determine if you may be over-paying your team or for your facility for the number of visits you're providing.

It can help you determine if you need to hire more clinicians to be able to host more visits.

You can make data-informed decisions with this information, so you can keep your pediatric therapy practice healthy and it can continue to serve your community for a long time.

As a pediatric therapy practice owner, you KNOW there are going to be some low months during the year. Yearly absences ...
02/19/2026

As a pediatric therapy practice owner, you KNOW there are going to be some low months during the year.

Yearly absences during winter holidays, summer vacations and camps, and flu season can leave you feeling nervous about being able to make payroll. You may find yourself thinking "This year feels harder than last year!"

But unless you have actual metrics to compare, you don't know for sure if this year is harder or not.

TheraPilot's Financial Snapshot Dashboard will show you Quarterly comparisons in addition to showing you the current year-to-date information!

Now you can look at Quarter 1 for this year and compare it to Quarter 1 from last year, and from 3 additional years!

You can do this for Quarter 2, Quarter 3, and Quarter 4 too!

No more wondering if revenue is less than it was last year at this time, you can see it on your TheraPilot Financial Snapshot Dashboard, and then use that information to make data-informed decisions.

Whether you're renting a corner of a gym, a room in another practice, leasing an office, or you own your own building, y...
02/18/2026

Whether you're renting a corner of a gym, a room in another practice, leasing an office, or you own your own building, you know there's a significant cost to being a facility-based pediatric therapy practice.

In order to maintain a financially healthy practice that can keep its doors open to the community for a long time, those facility expenses need to be capped and tracked.

There is a standard percentage that you should not exceed in your facility expenses.

TheraPilot's Financial Snapshot Dashboard can help you keep an eye on that expense through the year, and help you make data-driven decisions regarding the feasibility of your facilities.

Did you know that the largest expense for a therapy practice is typically your team?An amazing team can help you deliver...
02/17/2026

Did you know that the largest expense for a therapy practice is typically your team?

An amazing team can help you deliver the excellent quality care that your clients deserve. And naturally you'd want to compensate your team as much as you could.

But how do you know what you can afford to pay them?

There are standards within the pediatric therapy practice industry for determining the percentage of revenue that you can plan to invest in your team and still be able to have a financially healthy practice.

TheraPilot's Financial Snapshot Dashboard can get you started on the right track by automatically showing your "People" cost in 💲 and in % of revenue.

Sometimes it can be hard to keep up with the financials in a therapy practice. You know you are working hard, seeing pa...
02/16/2026

Sometimes it can be hard to keep up with the financials in a therapy practice. You know you are working hard, seeing patients, and submitting claims and taking payments. But how much is actually landing in your bank account?

This is especially important when dealing with insurance reimbursements!

TheraPilot's Financial Snapshot Dashboard can give you that information immediately with one glance.

Billed Out = Revenue your practice has earned.
Bank Deposits = Cash your practice has actually received.

Revenue fuels Profit; Cash in the bank fuels Cash Flow.

You HAVE to have enough of both to keep your doors open!

Sometimes it can feel like you're battling the same problems year after year. How do you know if you're making progress...
02/14/2026

Sometimes it can feel like you're battling the same problems year after year. How do you know if you're making progress?

TheraPilot's Dashboard will automatically show your financial status for up to 5 years.

The current year and previous year automatically populate for you. Then you can add up to 3 more years to compare.

And to make it easier to interpret, we've included ⬆️ & ⬇️ arrows and color coded the Year-Over-Year (YOY) changes so that

🟩 Green = Good
🟥 Red = Bad

One quick glance gives you a lot of information.

This way you can make data-informed decisions to be able to pivot so you can navigate closer to your target revenue destination. 🎯

In your pediatric therapy practice, how do you know if the decisions you're making are steering you in the right directi...
02/13/2026

In your pediatric therapy practice, how do you know if the decisions you're making are steering you in the right direction?

First, you have to have a target destination.

TheraPilot's Financial Snapshot Dashboard can help you track your progress toward your target destination with our

🚀 Target Revenue progress bar
🚀 Current Year-to-Date Revenue Progress bar

This way, you can make course corrections during the year so you end up at your Target Revenue destination!

Want to know more? Go here: www.TheraPilot.com

Want to know your practice's financial status at a glance? TheraPilot's Financial Snapshot Dashboard can show you, and ...
02/11/2026

Want to know your practice's financial status at a glance? TheraPilot's Financial Snapshot Dashboard can show you, and can compare the current year to 4 previous years. Don't pilot your practice blindfolded.

First Stay Interview of the year about to begin! 🌻
04/10/2024

First Stay Interview of the year about to begin! 🌻

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