13/07/2026
JOB ADVERTISEMENT
Position: Procurement & Stores Controller
Location: Swan Plastics (Pty) Ltd
Hours: Monday to Friday, 07:30 – 16:30
Start Date: 01 October 2026
Position Summary
Swan Plastics is seeking a highly organised, computer-literate Procurement & Stores Administrator to implement the company's purchasing process and stores administration. This role is responsible for ensuring that raw materials, packaging, consumables, maintenance items and other purchased products are ordered on time, accurately received into stock, and issued to employees in a controlled and fully traceable manner.
The successful candidate must be confident working with Microsoft Excel, have excellent administrative skills, and be comfortable communicating professionally with suppliers by email and telephone in English.
Key Responsibilities
Procurement
• Plan and place buy-out orders in accordance with company requirements.
• Monitor stock levels and identify replenishment requirements.
• Obtain quotations from multiple suppliers.
• Compare pricing, lead times and product availability.
• Issue purchase orders in accordance with company procedures.
• Follow up outstanding orders and ensure on-time delivery.
• Build and maintain good working relationships with suppliers.
• Resolve supplier delivery and pricing discrepancies.
Inventory & Stores
• Receive purchased stock accurately into the inventory system.
• Verify deliveries against purchase orders and delivery notes.
• Report shortages, damages and incorrect deliveries.
• Issue stock to employees against authorised requests.
• Maintain accurate records of all stock issues and receipts.
• Assist with regular stock counts and stock reconciliations.
• Ensure stores remain organised, neat and well controlled.
Administration
• Maintain accurate purchasing and stock records.
• Update Excel planning spreadsheets and procurement trackers.
• Use Excel formulas to monitor stock requirements and ordering.
• File supplier quotations, purchase orders and supporting documentation.
• Assist with reporting on purchasing activity and stock levels.
Minimum Requirements
• Matric (Grade 12).
• Minimum 2–3 years' experience in purchasing, procurement, stores or inventory administration.
• Advanced computer literacy.
• Strong Microsoft Excel skills, including formulas and spreadsheets.
• Excellent English written and verbal communication.
• Professional telephone etiquette.
• High level of accuracy and attention to detail.
• Good organisational and time management skills.
• Ability to prioritise multiple tasks and meet deadlines.
Advantageous
• Experience in a manufacturing environment.
• Experience with ERP or inventory management systems.
• Knowledge of procurement procedures and stock control.
• Understanding of inventory management principles.
Personal Attributes
The successful candidate will be:
• Highly organised and methodical.
• Honest and trustworthy.
• Reliable and dependable.
• Self-motivated with a strong work ethic.
• Able to work independently while also supporting the production and operations teams.
• Comfortable working in a fast-paced manufacturing environment.
• Numerically minded with strong problem-solving skills.
• Confident dealing with suppliers and internal staff.
Key Performance Indicators (KPIs)
• Purchase orders placed accurately and on time.
• Supplier quotations obtained promptly.
• On-time supplier delivery performance.
• Accurate stock receipts.
• Accurate recording of stock issued.
• Minimal stock shortages caused by procurement delays.
• Accurate and up-to-date Excel planning records.
• High level of stores organisation and stock accuracy.
If you meet the above criteria, please email your application to our HR department by close of business on Friday the 24th of July 2026. The email address is [email protected]. If you do not hear back from us within 7 days, kindly consider your application unsuccessful.
