25/03/2025
Job Title: Personal Assistant (PA) - Waterkloof, Pretoria
Job Description: The Personal Assistant (PA) will provide high-level administrative and organizational support to executives. This role requires excellent multitasking abilities, discretion, and proactive problem-solving to ensure smooth day-to-day operations.
Key Responsibilities:
- Diary and Schedule Management:
- Organizing and managing executive meetings and appointments.
- Coordinating travel arrangements, including flights, accommodations & itineraries.
- Ensuring the executive’s schedule is optimized and conflicts are minimized.
Correspondence Handling:
- Managing emails, phone calls, and other communications on behalf of the executive.
- Screening and prioritizing incoming messages & requests.
- Drafting responses and handling routine correspondence.
Document Preparation:
- Drafting reports, tenders & business documents.
- Compiling and managing sales funnel reports.
- Proofreading & formatting presentations, proposals, & internal communications.
- Administrative Support
- Event Coordination
- Confidentiality Management
- Task Prioritization
- Liaison Duties
Skills and Competencies:
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- High attention to detail and strong problem-solving skills.
- Ability to multitask and work under pressure.
- Proficiency in office software (e.g., Microsoft Office, Google Suite).
- Professionalism and discretion in handling confidential matters.
- Strong interpersonal skills and the ability to build relationships.
- Adaptability and initiative in a fast-paced environment.
Conclusion:
The Personal Assistant (PA) role is critical in ensuring the executive’s time is efficiently managed, tasks are prioritized, and business operations run smoothly. The ideal candidate will be a proactive, organized, and detail-oriented individual with excellent communication skills.
Please send your CV to [email protected]
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