Tike Training and HR Consulting

24/03/2025

Job Title: Tender Administrator (Ref: TA2025)
Location: Midrand
Employment Type: Permanent
Experience Level: Intermediate

About the Role:
We are seeking a highly organized and detail-oriented Tender Administrator with a proven track record in managing the end-to-end tendering process. The successful candidate will be responsible for preparing, coordinating, and submitting competitive bids for various projects, ensuring strict compliance with procurement requirements, industry regulations, and company policies.

This role requires expertise in high-quality tender submissions across multiple procurement systems, eTender platforms, and tender search portals. The ideal candidate must have strong administration skills, project management, exceptional attention to detail, and the ability to work under tight deadlines while maintaining accuracy and quality.
Additionally, the successful candidate will ensure all tender documents are completed efficiently, submitted on time, and meet the highest standards

Key Responsibilities:
Tender Searches & Opportunity Identification:
• Identify and analyze tender opportunities through various procurement platforms and assess relevance to company capabilities.
• Conduct searches on tender portals such as eTenders, National Treasury Portal, CIDB, private sector procurement websites, and company-specific supplier databases and industry opportunities to identify new bid prospects.
• Maintain a structured database of potential tenders with deadlines, requirements, and status updates.
•
Tender Coordination & Submission:
• Manage the end-to-end tendering process, including documentation, pricing, and submission.
• Review, Interpret and analyze tender requirements, ensuring compliance with submission guidelines
• Coordinate with internal teams and external stakeholders to gather required information for bids.
• Prepare high-quality bids and ensure error-free and competitive bid submissions in line with client specifications.
• Track tender progress and deadlines, ensuring timely submissions.
•
Tender Portal & Submission System Management:
• Familiarity with submission portals such as eTenders, Ariba, SAP-based procurement systems, CSD, Tender Bulletin, and corporate supplier portals (e.g., Eskom, Transnet, SANRAL, and municipal e-procurement sites).
• Manage portal registrations, profile updates, and compliance documentation.
• Troubleshoot submission issues and ensure timely electronic or manual bid submissions.

Administration
• Organize and maintain tender-related documents (digital and physical).
• Manage email correspondence and communication with stakeholders.
• Coordinate meetings, briefing sessions and ensure timely submission of tender-related materials.
• Input and update tender details in procurement systems and maintain accurate records.
• Maintain supplier/vendor information and coordinate for necessary documents.
• Provide general office support and assist with miscellaneous tasks as needed.
• Handle ad-hoc administrative tasks, including scheduling, data entry, and meeting minutes.
• Provide back-office support

Requirements:
• Must have an ICT qualification (degree or diploma) with 2 - 3 years of ICT experience.
• Minimum of 3-5 years of experience in tendering, bid coordination, or a similar role.
• Strong understanding of public and private sector tendering processes and compliance requirements.
• Proficiency in MS Office (Excel, Word, PowerPoint) and familiarity with e-tendering portals.
• Exceptional organizational and time management skills with the ability to handle multiple tenders simultaneously.
• Strong attention to detail and ability to work under pressure with tight deadlines.
• Knowledge of contract terms, compliance, and risk assessment in tenders.
• A team player with strong communication and administrative skills.
• Ability to work under pressure and meet strict deadlines in a fast-paced environment.

Preferred Qualifications:
• A degree or diploma in ICT is preferred.
• Experience in a professional services or government procurement environment is advantageous.

Please submit your CV and qualifications detailing your relevant experience to [email protected], Titled: Tender Administrator.

03/12/2024

VACANCY: TENDER ADMINISTRATOR (REF - TA/2025)

A company in Midrand is looking for an experienced tender administrator to join the vibrant team and management from January 2025

Minimum Qualifications
• Diploma in Office Administration or an equal qualification on NQF Level 6
• Matric
Minimum Experience
• 5 years administration working experience in a similar role and a strong skill set
• 2 – 3 years’ experience with end to end tender administration
• MS Office proficiency (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms).
• Agendas and minute writing skills
Behavioural Competencies
• Analytical mind-set: The ability to plan, organize and anticipate requirements well in advance to support the smooth running of the Executive office.
• Strong Communication Skills: Able to articulate and express oneself verbally and in written format (English and business writing skills).
• Organization: This requires one to be organized and establish schedules, events and files with a system that makes sense for everyone.
• Time management: Good time management skills are essential as one’s time is often stretched across the whole department. Planning of tasks is therefore important.
• Detail Oriented: In handling sensitive client or partner communications, assistants need to be detail-oriented to catch potential typos and grammatical errors Have the eye for detail, helps data entry tasks and reporting to ensure that your work is accurate and trustworthy.
• Advisory Assistance: Provides the required guidance and feedback to the executives.
Technical Competencies
• Office Administration: Applies knowledge of support principles, practices, policies and processes to ensure effective and efficient administrative operation.
• Adept in technology: It is important to be familiar with Microsoft Office software like Excel, Word, PowerPoint, Outlook, and more Due to the fact that data input is a must in executive assistants, one ought to be have through understanding of computer software, browsers and operating systems in order to perform the job.
• Discretion: Keeping the executive’s confidentiality is vital for because a trust must be built between the two of you Cybersecurity must be implemented in this case as sensitive information is handled.
• Self-motivation: The work carried out must speak on your behalf as it is hard to be recognised Always put yourself forward for projects, challenging tasks and work that will get you noticed.
• Collaborative work: Working hand in hand with the executives and make sure that an understanding is established for the business’ productivity.
• Multitasking: Regular handling of more than one task at a time while keeping tabs on the executives’ schedules and keeping them on track.

Key Performance Areas
• Administrative work
• Calendar management
• Design and maintain a filing system
• Taking minutes
• Processing expense reports
• Arrange travel plans
• Take meeting minutes
• Keep records
• Client relations
• Ad hoc duties related to admin and sales

Closing date: Friday 06 December 2024
Reference: TA/2025
Salary: Market related
Email: [email protected]
NB: Should reside around Midrand and have own transport

25/08/2024

Vacancies: Project Coordinators
Email: [email protected]
Ref: Agricultural Economics - (PC/AE)
Industrial Engineering - (PC/IE)
Mechanical Engineering – (PC/ME)
Information Technology - (PC/IT)
Tourism Management - (PC/TM)
Hospitality Management – (PC/HM)
Finance and Accounting – (PC/FA)
Civil Engineering – (PC/CE)
Construction Management – (PC/CM)
Environmental Science – (PC/ES)
Electrical Engineering – (PC/EE)
Transport Management – (PC/TM)
Logistics Management – (PC/LM)

25/08/2024

Vacancy: Project Manager
Ref: PM/Midrand
Email: [email protected]

19/06/2024

18/06/2024

Urgently looking for a cleaner residing around Midrand/Thembisa, must available immediately

Email CV to [email protected]

06/06/2023

Please share

23/05/2023

VACANCY : Freelance Facilitator - REF FF/2023
Rate: R600 - R800 per day
Available immediately

Duties involve, but are not limited to:
Facilitate/Instructing classes
Assessing student performance
Maintaining records of students attendance and performance
Maintaining a program budget
Provide feedback to learners and remedials
Evaluate training material

Desired Experience & Qualification
Minimum Grade 10
Train-the-trainer certificate
Assessor and Moderator will be an added advantage
Degree/ Diploma in Business Management or related
Knowledge of Human Resource principles
Knowledge of African languages
Own car (added advantage)
Other skills
Supervisory skills
Organizational skills
Analytical skills
Interpersonal skills
Communication skills
Instructional skills
Motivational skills
Email your CV and qualifications to: [email protected] / Ref: FF/2023

02/05/2022

VACANCY – TRAINING COORDINATOR
Ref: TC/2022
Remuneration: Basic salary
Closing date: 05 May 2022

Our client in the ICT Sector based in Midrand is looking for a vibrant, highly experienced and
skilled Training coordinator to join our team and help us achieve our goals. You will coordinate
the relationship between the Company and MICT SETA on matters concerning skills
development and all SETA related services
Duties & Responsibilities
Manage SETA legislative reporting requirements
 Ensure that all SETA & legislative reporting requirements are met both in terms of
content and deadlines
 Monitor all recoverable grants and ensure maximum recoverable grants are achieved as
per the service level agreement with the relevant SETA’s
 Submit accurate Workplace Skills Plans and Annual Training Reports to MICT SETA
Stakeholder liaison
 Manage any SETA led initiatives as approved by the business, including learnerships,
workplace skills opportunities and pivotal programmes
 Provide effective professional advice and guidance to managers and employees
regarding the learning and development legislative requirements, policies, practices, and
procedures
 Timeously communicate Seta initiatives, grant s, and benefits to the employer. Evaluate
SETA funding opportunities and make recommendations on programmes that can be
implemented
Monitoring and evaluation
 Use appropriate methods to measure success and impact of interventions
 Consolidate learning and development feedback and ensure lessons learnt are
incorporated for future programmes
 Ensure that learning and development programmes are aligned with relevant
SAQA/SETA unit standards
 Implement quality control mechanisms to ensure consistent, high quality delivery of staff
development interventions
Administration
 Schedule learning and development interventions and coordinate logistics associated
with the learning intervention (learnerships, technical and soft skills programmes)
 Submit payment requests, create requisitions, etc. for expenditure, as per Authority
Mandates
 Compile monthly status update reports on completed and upcoming learning
interventions
 Regular documentation and updating of all processes and procedures related to role
 Timeous upload of all documentation associated with learning interventions, received
from L&D team on shared Learning and Development folder, as per defined process.
Follow up on outstanding documents.
Desired Experience & Qualification
Minimum Requirements:
 Matric
 Undergraduate qualification in Human Resource Management/Organisational
Development, Education and Training (OD-ETDP)
 SDF Accreditation ( added advantage)
 3 – 5 years in training and development (coordinator/sdf role)
Competences
 Excellent planning, organisational and prioritisation skills
 Professional, energetic, dynamic, and positive team player with great business acumen
 Strong interpersonal skills and great relationship building ability
 Clear communicator with the ability to communicate and influence at all levels – both
verbal and written
 Strong problem-solving skills with effective decision-making
 Analytical & detail focused – driven to achieve new standards of excellence
 Self-motivated, targeted result and deadline driven
 Structured approach with excellent attention to detail
 Ability to work well under pressure – independently as well as within a team
 Computer literacy in the use of Microsoft Office applications and online learning
management and design tools
 Ability to facilitate individual and group learning interventions

To apply please send your CV to [email protected] to the attention of Recruitment Office

11/04/2022

Vacancy: Sales Administrator

We are looking for a vibrant, highly experienced and skilled Sales Administrator to join our sales team and help us achieve our goals. You will serve as a point of contact for customers, OEMs and strategic partners with queries about services, orders and provide support for sales staff and operations. The candidate will be joining an IT company providing services to both public and private sector clients.

The candidate must have at least 5 years’ experience in the IT industry, 2 of which must be in a sales administration position or higher. They must have experience with preparing tenders and have a thorough understanding of the PFFFA, PFMA and MFMA.

The ideal candidate will be excellent in building and maintaining long-term relationships. They must be comfortable and have confidence in communicating at all levels within an organisation. The candidate must be highly organised and methodical in how they work, however, they must also be able to adapt quickly and improvise should the need arise. The candidate must be goal-oriented and must have deep knowledge of customer service best practices. The sales administrator must be able to adapt to team dynamics and be able to contribute positively as a team member. There is an opportunity to grow and expand with the company.

The candidate should be able to contribute to high-quality customer service and achieve sales targets.

Minimum Requirements
• M+3 in Sales, Business Management or IT related qualifications
• Proven work experience as a Sales Administrator or Sales Support in the ICT space.
• Marketing experience.
• Sales experience.
• Business administration experience
• Must have own transportation
Additional Requirements
• Hands-on experience with CRM software and MS Office.
• Experience with dealing with OEMs, suppliers, and partners.
• Understanding of sales performance metrics.
• Excellent organizational and multitasking skills.
• A team player with a high level of dedication.
• Ability to work under strict deadlines.
• Tender administration experience
• Must be willing to work overtime.

Salary - Market related

To apply please send your CV to [email protected] to the attention of Takalani Munyai