Pastel Accounting Zambia

30/01/2026

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30/01/2026

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29/01/2026

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Mobile : +260955689924

29/01/2026

Proven best practices to follow before an accounting audit # Day 3 (Follow for more Practices and catch up on the ones you missed)

6. Verify VAT / TAX Compliance 💰
• VAT returns match accounting records
• VAT control accounts reconcile
• Correct tax codes used
• Withholding tax posted correctly
• Payroll taxes reconciled
Tax discrepancies attract penalties and audit delays
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7. Confirm Debtors & Creditors 📬
• Prepare aged receivables & payables
• Follow up on long-outstanding balances
• Prepare debtor & creditor confirmations
• Write off bad debts (with approval)
Auditors focus heavily on these balances

8. Inventory Count & Valuation 🏷️
• Perform physical stock count
• Investigate variances
• Ensure correct valuation method (FIFO / Weighted Average)
• Write off obsolete or damaged stock
Inventory errors are common audit findings

29/01/2026

LEARN ABOUT SAGE PASTEL PRACTICAL ACCOUNTING EXAMPLES # Day 3 (Follow for more Sage practices)

7. Accounts Payable (Creditors)
Creditors are created under Suppliers.
Example: Supplier invoice posted but not yet paid.
Balance appears in Aged Creditors.
________________________________________
8. Cash & Bank
Bank accounts are created under Cashbook / Bank Accounts.
Example: Payment received from customer.
Bank balance updates immediately.
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9. Drawings
Drawings are set as an Equity – Drawings account.
Example: Owner withdraws cash for personal use.
Debit Drawings, Credit Bank.

26/01/2026

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26/01/2026

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26/01/2026

LEARN ABOUT SAGE PASTEL PRACTICAL ACCOUNTING EXAMPLES # Day 2 (Follow for more Practices)

4. Revenue
Revenue accounts are linked to Sales Items or Services.
Example: Sale invoice posted to Sales – Services.
The income reflects in the Income Statement.
________________________________________
5. Expenses
Expenses are linked to supplier invoices or journals.
Example: Office rent posted to Rent Expense.
It reduces net profit automatically.
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6. Accounts Receivable (Debtors)
Debtors are created in Customers → Accounts.
Example: Invoice issued to ABC Ltd on credit.
The balance appears in the Aged Debtors report.

26/01/2026

We will post 3 audit practices to follow each day
# Day 2 (Make sure to follow for more Audit Practices)

3. Clear Suspense & Unknown Accounts 🚨
• Zero out suspense accounts
• Investigate old balances
• Reclassify correctly with explanations
Uncleared suspense accounts = red flag
________________________________________
4. Prepare Complete Supporting Documents 📂
For every material balance, have evidence ready:
• Sales invoices
• Supplier invoices
• Receipts & payment vouchers
• Contracts & agreements
• Bank statements
• Payroll registers
• Asset purchase documents
Organize digitally by account and month
________________________________________
5. Review the Trial Balance Critically 🧾
Check for:
• Negative expense balances
• Unusual large balances
• Old balances that never move
• Misclassified accounts (assets posted as expenses)
Ask: Does this make business sense?

23/01/2026

As accountants, we know that good audits start with good records.
I’m sharing a tested Audit Preparation Template that helps businesses stay organized, compliant, and audit-ready.

✅ Want it? Drop “AUDIT” in the comments or inbox me for a free copy

Call now to connect with business.

23/01/2026

Here are proven best practices to follow before an accounting audit, written in a practical, auditor-approved way. These apply whether you’re preparing for an external audit, internal audit, or tax audit—and they work especially well for systems like Sage Pastel, Sage 200 Evolution, or any ERPs.
We will review these 3 items at a time for the next couple of days
# Day 1 (Make sure to follow for more Audit Practices)

1. Close All Periods Properly 🔒
Before the audit starts:
• Complete month-end and year-end closures
• Lock all audited periods
• Ensure no backdated postings are allowed
✅ Auditors want final, frozen numbers

2. Reconcile Everything (No Exceptions) 🔄
Auditors will check reconciliations first.
Make sure these balance perfectly:
• Bank reconciliations (to bank statements)
• Cash-on-hand
• Accounts receivable vs control account
• Accounts payable vs control account
• Inventory vs General Ledger
• Payroll vs payroll control account
• VAT/TAX control accounts
If something doesn’t reconcile → resolve it before the audit

Call now to connect with business.

23/01/2026

Joke of the day
What’s an accountant’s favorite pickup line?
👉 “You’ve got great assets.”