08/31/2026
WE’RE HIRING: Executive Administration & Finance Manager
OneZone Chamber is growing, and we’re looking for a highly organized, detail-oriented professional to join our team as our Executive Administration & Finance Manager.
This is a unique role that works directly with the President & CEO and combines high-level executive administration with day-to-day financial management. We’re looking for someone who is proactive, trustworthy, comfortable working with financial information, and able to keep a lot of moving pieces organized in a fast-paced environment.
WHAT YOU’LL DO
Executive Administration
• Provide direct administrative support to the President & CEO
• Manage the CEO’s calendar, appointments, meetings and scheduling priorities
• Coordinate meeting logistics, travel, registrations and executive needs
• Help manage deadlines, commitments, correspondence and follow-up items
• Prepare meeting materials, reports, presentations, agendas and supporting documents
• Coordinate Board of Directors and Executive Committee meetings
• Serve as a point of contact for board members, members, community leaders and other stakeholders
• Maintain confidential organizational, financial, personnel and executive information
• Anticipate needs and proactively help keep priorities moving forward
Financial Administration
• Manage accounts payable and coordinate timely payment of invoices
• Prepare payment reports and maintain supporting documentation
• Manage organizational credit card receipts, coding and monthly statements
• Monitor banking activity and maintain accurate financial records
• Prepare and process deposits
• Maintain vendor information, W-9s, payment records and related documentation
• Assist with expense reimbursements and staff expense reporting
• Coordinate financial documentation with OneZone’s outside accounting professionals
• Assist with monthly budget-to-actual reporting and identification of significant variances
• Maintain organized financial files and historical records
WHO WE’RE LOOKING FOR
The right person for this position is someone who takes pride in being organized, dependable and accurate. You should be comfortable handling confidential information, managing competing priorities, working independently, and supporting an executive in a dynamic organization.
Financial proficiency and strong attention to detail are important, as is the ability to communicate professionally with business leaders, board members, community partners and our OneZone team.
This is an opportunity to play an important role behind the scenes of one of Indiana’s leading business organizations while working alongside a collaborative team focused on advancing business and strengthening community.
📩 Interested in joining the OneZone team?
Send your resume and a brief introduction to Jack Russell, President & CEO, at [email protected].
Please feel free to share this post with someone who would be a great fit!
OneZone Chamber
Advancing Business. Strengthening Community.
