09/09/2026
One of the most important things you can do for your AI workflows right now is ask whether the work needs to happen in the first place.
A lot of people are burning tokens automating tasks that could disappear entirely.
They take a process they’ve been doing for years, hand it to AI, and say, “Do all of this faster.”
Before you do that, try this:
Delete. Delegate. Do. Deliver.
In that order.
1. DELETE
Start with the outcome you want. Then have AI help you rethink how you get there.
“Here’s my current workflow. Here’s what I’m trying to accomplish. Which steps can we eliminate? What could you do differently? What could happen in parallel? Show me a simpler path to the finished result.”
That conversation alone can change everything.
You might think you need to go from A to B to C, all the way through Z.
AI might help you realize you can start at G, eliminate half the steps in the middle, do three things at once, and get to Z with a whole lot less work.
Think about how many things we create just to move work between people.
The spreadsheet that feeds the document that becomes the summary that gets handed to somebody else so they can start the actual task.
Some of those artifacts serve a purpose. Some exist because of how we’ve always organized human work.
An AI workflow may have a much shorter path to the same outcome.
Delete the unnecessary work first.
Automating a pointless task still gives you a pointless task. Now it runs on a schedule and costs you tokens. 😂
2. DELEGATE
Once you’ve simplified the work, give the bots clear responsibility for the parts they can handle.
What’s working well for me is thinking of a lead bot as a chief of staff or project lead.
I give it the big picture:
“Here’s the goal. Here’s what you’re responsible for. Here are the boundaries. Here’s what good looks like. Here’s what finished looks like. Check your work before you bring it back.”
In setups that support sub-agents, that lead bot can divide the work, assign pieces, and coordinate the results. Independent tasks can happen in parallel.
You can also have it review those results before handing them back to you.
That review still needs to match the stakes of the task. But having the bot check its work is a pretty useful starting point.
Clear outcomes. Clear ownership. Clear standards.
That’s how you start handing off responsibility.
3. DO
Whatever still requires you, do it.
Your judgment. Your expertise. Your relationships. Your creative work.
If you’re a speaker, coach, author, or creator, this is where things get really interesting.
You can delegate the research, organization, preparation, and administrative minutiae that surround your work, then spend more of your time doing the thing people actually come to you for.
Teaching. Coaching. Writing. Creating.
Staying in your zone of genius becomes a lot more practical when you have help with everything surrounding it.
4. DELIVER
After you’ve done your part, you may hand it back to your bots.
“Package this up. Check it against the requirements. Prepare it for delivery.”
Or you may deliver it yourself.
Either way, get it to the person it’s supposed to help. A finished draft sitting in a chat window still has somewhere to go.
Before you build your next elaborate AI workflow, walk through this:
What can I delete?
What can I delegate?
What do I need to do?
How does the result get delivered?
You might discover that your biggest productivity gain comes from removing ten steps before you automate a single one.
👊🏻